Adminstrative Assistant & Social Media Content Creator

SUMMARY
The Administrative Assistant & Social Media Content Creator

bridges high-level administrative support with handling complex scheduling, correspondence, and content creation. This role will be responsible for managing the Chief Executive Officer’s calendar and email inbox, organizing follow-ups for brand partnerships, and creating content for Instagram and LinkedIn. This role will directly support the growth of a founder-led personal brand across all platforms. Secondary duties include managing additional social media accounts and supporting general Concetti marketing initiatives such as newsletters and community engagement.

The ideal candidate has strong project management skills and can juggle multiple priorities seamlessly.
ESSENTIAL JOB FUNCTIONS
Administration:
Manage calendars, appointments, and scheduling for executive leadership
Manage and organize inbox communications, including drafting and responding as necessary
Maintain timely communication and follow ups, keep opportunities, requests and conversations moving forward
Coordinate & attend meetings, prepare agendas, and take detailed notes
Nurture client relationships by sending gifts, handwritten notes, etc. to clients as needed
Assist with coordination brand partnerships, outreach, and relationship management
Maintain and update CRM systems with accurate data
Assist with event planning logistics and attend events to capture social media content
Provide general administrative support as needed
Marketing:
Capture and create content for all social media platforms
Create and maintain content calendars
Format and schedule newsletters/emails on a reoccurring basis
Organize assets, links, and on going projects
Cataloging and storing film and video clips
Utilize AI tools and marketing platforms to improve efficiency and output
Collaborate with the marketing team on strategy, reporting, and campaign execution
Support additional marketing work load as needed
Other:
Works harmoniously and collaboratively with team members to accomplish agency objectives
Acquire and/or develop an in-depth understanding of design work and internal Concetti design processes
All other duties as assigned

EDUCATIONAL REQUIREMENTS
Bachelor’s Degree in Marketing, Communications, Graphic Design, or related field preferred
EXPERIENCE REQUIREMENTS
Minimum of one to three (1-3) years of experience in Marketing with demonstrated independent project management
Content creation experience required
Sales support experience, preferred
Experience using CRM to manage and analyze marketing initiatives, preferred
Experience working or an interest in creative/artistic activities such as interior design, graphic design or similar field preferred
SOFTWARE EXPERIENCE
Experience & proficiency working Google Suite (Docs, Sheets, Forms), Mac computers and devices, HubSpot, Mailchimp, Canva, Adobe Suite, Typeform, Zapier
KNOWLEDGE – MARKETING & ADMINISTRATION
Knowledge of all aspects of Marketing from planning to execution including:
Social media management
Principles of marketing design
Content creation & curation
Brand strategy
Excellent customer service ability