Proposal Coordinator

Work hard. Have fun!

At Cerris Builders, we believe in delivering quality craftsmanship while having fun along the way. Our group of construction companies prides itself on our almost 100-year history, our employee ownership structure, and our competitive pay and benefits. From the moment you start working with us, we’ve got your growth in mind. We believe Cerris isn’t just a great place to start your career – it’s a great place to watch it advance for years to come.

Come build the extraordinary with us. Apply today!

Nature of Work
Supports and facilitates all components of the proposal process to ensure both accuracy and visual quality in response to commercial and private requests by researching and preparing materials specific to the respective Requests for Proposal (RFP), Requests for Qualifications (RFQ), Letters of Interest (LOI), pre-qualifications and in-person presentations.

Essential Duties & Responsibilities

Identify personnel involved, communicate responsibilities, and gather appropriate information specific to each proposal and/or presentation.

Interface with and coordinate information from multiple departments, such as Marketing/Business Development, Estimating, Safety, Operations, Accounting, and in some cases, outside organizations or vendors.

Prepare proposal development schedules and ensure that deadlines are met.

Coordinate production and the distribution of all proposal documents to appropriate internal and external stakeholders for approval.

Deliver a quality product uniquely designed to meet the requirements of each request.

Organize documents and track past proposal materials for future use; format for multiple offices to access and utilize.

Prepare advertisements, brochures (both electronic and print) and general marketing collateral as necessary to support the efforts of the company.

Maintain marketing collateral to keep information relevant and current with ongoing project information.

Update Company Intranet and website as required.

Maintain, update, and develop Client Relationship Management (CRM) information to include project experience, personnel resumes, and reports.

Requires proficiency in the use of proposal/presentation technologies to include Microsoft Word, PowerPoint, Excel, Adobe Creative Suite (Photoshop, InDesign & Illustrator) or similar.

Promote the company safety culture and safety awareness throughout the company, projects, or office.

Utilizes relevant company technology to support all assigned responsibilities.

Exercise initiative or as directed, perform additional duties to meet the needs of the organization.

Qualifications

Ability to perform work accurately and completely, and in a timely manner

Ability to deliver quality through attention to detail

Organizational skills

Listening skills

Ability to adapt to change

Ability to be proactive and resourceful

Ability to follow-up on inquiries in a timely manner

Ability to prioritize multiple projects

Proficiency in MS Office

Education

A minimum of a bachelor’s degree from a four‑year college or university, or equivalent experience

Experience

1+ years or more of related work experience preferred

Physical Demands and Working Environment

Must be able to lift up to 10 pounds

May require periods of overnight travel

Normal office environment

Frequent activity: sitting, viewing, and typing on computer screen

Occasional activity: standing, walking, bending, reaching above shoulder

Cerris and our group of companies are an Equal Opportunity Employer EEO/AA/M/F/D/V/VEVRAA

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