Proposal Coordinator

Proposal Coordinator

Nature of Work: Supports and facilitates all components of the proposal process to ensure both accuracy and visual quality in response to commercial and private requests by researching and preparing materials specific to the respective Requests for Proposal (RFP), Requests for Qualifications (RFQ), Letters of Interest (LOI), pre-qualifications and in-person presentations.
Essential Duties & Responsibilities:
Identify personnel involved, communicate responsibilities, and gather appropriate information specific to each proposal and/or presentation.
Interface with and coordinate information from multiple departments, such as Marketing/Business Development, Estimating, Safety, Operations, Accounting, and in some cases, outside organizations or vendors.
Prepare proposal development schedules and ensure that deadlines are met.
Coordinate production and the distribution of all proposal documents to appropriate internal and external stakeholders for approval.
Deliver a quality product uniquely designed to meet the requirements of each request.
Organize documents and track past proposal materials for future use; format for multiple offices to access and utilize.
Prepare advertisements, brochures (both electronic and print) and general marketing collateral as necessary to support the efforts of the company.
Maintain marketing collateral to keep information relevant and current with ongoing project information.
Update company intranet and website as required.
Maintain, update, and develop Client Relationship Management (CRM) information to include project experience, personnel resumes, and reports.
Requires proficiency in the use of proposal/presentation technologies to include Microsoft Word, PowerPoint, Excel, Adobe Creative Suite (Photoshop, InDesign & Illustrator) or similar.
Promote the company safety culture and safety awareness throughout the company, projects, or office.
Utilize relevant company technology to support all assigned responsibilities.
Exercise initiative or, as directed, perform additional duties to meet the needs of the organization.
Qualifications:
Ability to perform work accurately and completely, and in a timely manner.
Ability to deliver quality through attention to detail.
Organizational skills.
Listening skills.
Ability to adapt to change.
Ability to be proactive and resourceful.
Ability to follow up on inquiries in a timely manner.
Ability to prioritize multiple projects.
Proficiency in MS Office.
Education: A minimum of a bachelor's degree from a four-year college or university, or equivalent experience.
Experience: 1+ years or more of related work experience preferred.
Physical Demands and Working Environment:
Must be able to lift up to 10 pounds.
May require periods of overnight travel.
Normal office environment.
Frequent activity: sitting, viewing, and typing on computer screen.
Occasional activity: standing, walking, bending, reaching above shoulder.
Cerris and our group of companies are an Equal Opportunity Employer EEO/AA/M/F/D/V/VEVRAA #LI-MC1 Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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