Documentation Specialist III

PRIMARY FUNCTIONS

A high number of candidates may make applications for this position, so make sure to send your CV and application through as soon as possible.

• Assist Department Manager and Auditor Leads with formal correspondences and Contractor Quality Kick-off Meetings, assisting Contractor QC and company's QA counterparts with Document Deliverable Tracker updates and status review, etc
• Organize, update and distribute weekly Quality Department minutes of meetings
• Organize and manage department files, retention and distribution of Contractor and company's NCRs (Non-Conformance Reports) and associated RFI’s
• Facilitate distribution of quality documentation such as audit schedule, audit reports, corrective actions, engineering dispositions, etc.
• Maintaining logs for various documents issued by the quality department i.e., internal and external audit schedules, NCRs, CARs (Corrective Action Reports), PARs (Preventative Action Reports)
• Participate as primary focal point for company's Quality Department and inter-office communications
• Monitor company's QA/QC Personnel vacation/work schedule, communicating to personnel as required to aid in uninterrupted coverage at all work fronts, organize and develop a filing system for quick retrieval of documents and quality related correspondence

QUALIFICATIONS/SKILLS REQUIRED
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Document xsgimln management systems
• Strong organizational and time management skills
• Ability to manage multiple priorities/projects
• Preferred to be familiar with various types of quality related documentation and organization pertaining to construction and quality control
• Fluent Spanish is a plus
• 3 years of administrative or project support experience
• Experience in construction, engineering, or quality environments preferred