Catch-All EA/OM/Operations Associate to the CEO at a Biotech Firm in LA

Executive Assistant/Personal Assistant Opportunity

Our client, a biotech firm in LA is looking to hire a catch-all EA/PA/OM to support the CEO and office as a whole. In this position, the candidate must be detail oriented and able to prioritize well as this team is extremely busy. The successful candidate should have at least 3-5+ years of administrative experience, preferably within finance. This is a small firm and the candidate must have also have a team-player mentality and ability to wear many hats with a "no-job-beneath-me" mentality. This candidate MUST be proactive, a self-starter and can keep up with a very fast paced environment.
Responsibilities:
Cover phones and prioritize calls
Schedule meetings and conference calls and rearrange any conflicts for the CEO
Arrange domestic and international travel including flights, hotels, car services and dinner reservations. Process visas and update passports as needed
Manage heavy calendars
Process expenses reports and travel reimbursements
Handle personal work as requested
Help with daily office management/office operations
Vendor management
Greet guests, clean conference rooms, etc.
Assist with some human resources support
Schedule and arrange for conferences/events and send materials needed prior to conference
Assist with research and projects as needed
Requirements:
3-5+ years of administrative experience
Finance experience preferred
Bachelor's degree is required
Poised and polished demeanor
Close attention to detail is a must
Ability to work independently as well as part of a team
Superb written and verbal communication skills
Proficiency with Microsoft Office
Able to keep up with a very fast paced environment
MUST be proactive and a self-starter
Salary: $110-130K + benefits
Hours: TBD + flexibility for 24/7 avail via phone and email