Catch-All EA/OM/Operations Associate to the CEO at a Biotech Firm in LA

Executive Assistant

Our client, a growing specialty biotech and clinical research organization based in LA, is looking to hire a highly proactive Executive Assistant to support the CEO. This is a unique opportunity for someone who thrives in fast-paced, entrepreneurial environments and enjoys being at the center of the action. The ideal candidate will be incredibly organized, resourceful, tech-savvy, and capable of managing competing priorities with sound judgment and urgency. This person will serve as a true right hand to the CEO, helping drive initiatives forward, managing critical communications, and ensuring the organization stays aligned and moving efficiently. The successful candidate should have prior experience supporting senior executives, possess excellent problem-solving skills, and be excited by the opportunity to wear many hats within a growing company. This role is 5 days a week in-office.
Responsibilities

Manage the CEO's calendar, meetings, and priorities, ensuring time is allocated strategically across clients, employees, vendors, investors, and prospects
Coordinate agendas, pre-reads, meeting materials, follow-up items, and action plans
Track company-wide initiatives, commitments, deadlines, and open projects to ensure nothing falls through the cracks
Draft communications, emails, and correspondence on behalf of the CEO
Act as a liaison between the CEO and internal/external stakeholders
Help identify, prioritize, and execute operational initiatives and process improvements
Coordinate client visits, board meetings, recruiting efforts, and special projects
Manage relationships with vendors and outside partners
Assist with office operations and administrative needs as required
Own and drive projects independently, leveraging technology, vendors, and internal resources to achieve results
Help create structure, accountability, and operating cadence across the organization
Requirements

3-7+ years of Executive Assistant, Chief of Staff, Operations, or similar experience supporting senior leadership
Bachelor's degree preferred
Highly organized with exceptional attention to detail
Strong business judgment and problem-solving skills
Excellent written and verbal communication skills
Ability to manage multiple priorities in a fast-paced, growing environment
Tech-savvy and comfortable learning new systems and tools
Self-starter who can work independently and proactively identify solutions
Ability to maintain confidentiality and exercise discretion
Professional, polished, and adaptable demeanor
Must be comfortable working onsite 5 days per week
Salary: $85-125K + discretionary annual bonus + benefits
Hours: Typically 9:00 AM - 6:00 PM, though hours may flex depending on business needs, client visits, audits, board meetings, and special projects. This role requires flexibility and a willingness to be available when needed.