proPOSAL COORDINATOR

This is a dual-purpose position of both Proposal Writer and Contract Administrator. MACNAK Construction is looking for a premier individual to work in the Federal construction industry, highly proficient in writing, attention to detail, and Microsoft Word formatting. Candidates may include experienced Contract Administrators with excellent attention to detail and an understanding of client proposal requests.

Responsibilities include facilitating the proposal process, reading the customer solicitation, determining proposal requirements, developing and ensuring compliance with the company's proposal process, integrating writing from various sources to respond to RFIs/RFPs, providing responses to follow-up and clarification questions, ensuring all information presented is accurate, and coordinating tasks to meet deadlines.

Skills and Responsibilities

Assist with managing complex, multi‑faceted projects from inception through completion. Establish performance metrics and track progress on all proposals, alert senior management when at risk or lacking progress.

Analyze data and proactively identify potential conflicts. Read, review, and dissect complex requests for proposal (RFP), requests for quotation (RFQ), invitations to bid (ITB), and request for information (RFI) to determine scope and key requirements.

Review contracts, extracting critical details and requirements. Collaborate with internal stakeholders and Project Managers to gather and obtain necessary information to articulate a winning strategy and compelling solution.

Research and combine information from multiple sources, including previous proposals, into a cohesive, easy‑to‑read, and accurate final product.

Prepare technical proposals under supervision of Project Manager.

Meet strict deadlines by establishing priorities and target dates for research, writing, editing, reviews, and approvals.

Prepare and coordinate documents for delivery – 1 hour before deadline.

Ability to manage a large volume workload while maintaining a high level of accuracy.

Follow established Company policies, procedures and practices.

MACNAK Construction offers opportunities for advancement, competitive pay, excellent benefits and a focus on employees’ work quality of life.

MACNAK Construction provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, MACNAK Construction complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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