Program Coordinator 1

Program Coordinator I – Rutgers Climate & Energy Institute
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers, holding #64 of 500 employers and being the #1 New Jersey employer on the publication's 2023 list. Our commitment to employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Key Responsibilities

Maintains collaborative relationships with the School of Graduate Studies, graduate program administrators, faculty, staff, and students involved in RCEI programs.

Creates and maintains databases of information on graduate students participating in RCEI programs and produces reports as needed to assess program effectiveness.

Provides logistical and administrative support to graduate students to ensure smooth progression through program requirements.

Serves as the lead coordinator for RCEI events and programs, including seminars, workshops, large‑scale symposia, and the student travel grant program, managing all aspects of planning and execution.

Develops and manages event timelines and task lists.

Coordinates venues, catering, and event logistics.

Manages registration and attendance tracking.

Supports marketing and communications.

Coordinates speaker travel and materials.

Oversees audiovisual and hybrid/virtual event setup.

Supervises event‑day logistics and support staff and manages post‑event activities.

Produces data and written reports to support RCEI programmatic and institutional goals.

Contributes to RCEI communications, including website and social media content for the Clean Energy Fellowship/Certificate and other institute initiatives.

Helps maintain and expand relationships with industry, nonprofit, and government partners in support of RCEI programming.

Handles routine responsibilities as well as non‑routine duties as they arise in support of RCEI operations.

Qualifications

Minimum Education: Bachelor’s degree or equivalent combination of education and professional experience, with a minimum of two years of relevant experience.

Required Knowledge, Skills, and Abilities:

Prior experience in program coordination, event planning, project management, or administrative support in an academic or professional setting.

Demonstrated ability to work independently while managing multiple priorities and complex logistics with strong organizational and time‑management skills.

Excellent written and verbal communication skills; ability to communicate clearly, proactively, and professionally with a wide range of stakeholders.

Ability to identify when additional information, clarification, or support is needed and seek guidance in a timely and effective manner.

Proven ability to coordinate and execute multi‑step projects or events with attention to detail, follow‑through, and problem‑solving skills.

Experience with database management, record‑keeping, and data tracking, and proficiency in standard office and collaboration tools (e.g., spreadsheets, document management systems, and virtual meeting platforms such as Zoom).

Preferred Qualification: Familiarity with climate, energy, environmental, or sustainability‑related topics.

Benefits

Medical, prescription drug, and dental coverage.

Paid vacation, holidays, and various leave programs.

Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options.

Employee and dependent educational benefits (when applicable).

Life insurance coverage.

Employee discount programs.

Compensation and Work Arrangements
Non‑exempt. Grade 04. Salary range: $59,893 to $87,925 annually. Salary is determined by qualifications, experience, market benchmarks, and internal equity.

Full‑time, 37.50 standard hours per week. Position may be eligible for a hybrid work arrangement under Rutgers Policy 60.3.22, subject to approval.

Physical Demands

Ability to lift 20 lbs.

Ability to work in a variety of outdoor environments.

Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all employees and applicants for employment regardless of race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information, or any other category protected by law. For additional information, see the Non‑Discrimination Statement at http://uhr.rutgers.edu
on‑discrimination‑statement.

Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require prospective employees to provide proof of vaccination against Seasonal Influenza for the current Flu Season, unless a medical or religious exemption is granted. Failure to provide proof of vaccination may result in rescission of an offer of employment or disciplinary action up to and including termination.

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