Business Coordinator, Marketing Department

Kellogg Business Coordinator The Kellogg School of Management at Northwestern University offers multiple unique programs to give our MBA students an opportunity to engage in learning across disciplines. These programs are supported by the Kellogg Academic Department infrastructure that provides high-level support to academic department faculty, PhD students, visitors, and staff. Reporting to the Associate Director, the Business Coordinator is an integral part of the Kellogg Academic Departments infrastructure by providing high-level administrative and financial support. This role is responsible for excellent client service delivery to faculty, students, and visitors while supporting both academic programming and departmental operations. As a member of the academic departments' administrative team, this role coordinates research seminars, faculty recruiting events, and other academic events, managing logistics such as scheduling, travel arrangements, and visitor hospitality. The position also supports faculty activity reporting and monitors PhD student status and progress. The Business Coordinator is responsible for timely and accurate processing of financial transactions, including reimbursements, invoice payments, contracts, and related documentation, in compliance with university policies. The role also coordinates the hiring and payment of independent contractors, temporary employees, and student staff in alignment with HR and financial guidelines and contributes to the development and administration of annual budgets, fiscal resource allocation and expense tracking. In addition, this role provides support for departmental operations, including: managing supply orders, maintaining existing stock, technology inventory management, assisting with office space coordination, and responding to and elevating departmental requests to the correct stakeholders. The Business Coordinator collaborates with faculty, staff, and university offices to ensure smooth execution of department events, financial processes, and daily operations. Minimum Qualifications: (Education, experience, and any other certifications or clearances) Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as business, accounting or related; OR appropriate combination of education and experience. 1 year administrative experience including budgets, finance, grants, facilities, &/or human resources; or other relevant experience. Minimum Competencies: (Skills, knowledge, and abilities.) Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and databases; quick to learn new platforms. Strong customer service skills with the ability to build and maintain client relationships. Excellent organization, time management, and communication skills (written and verbal). Detail-oriented and efficient, with a strong focus on accuracy. Adaptable and collaborative, able to work independently and in fast-paced team environments. Target hiring range for this position will be $58,000 $63,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care.