Coordinator, Proposal

Overview
Safer. Faster. Smarter. Aecon Utilities is a leading North American utility infrastructure provider dedicated to delivering safe, reliable and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always, we partner with clients to build the infrastructure that powers the future.

What You'll Do Here

Proposal Development and Coordination

Coordinates the end‑to‑end process for RFPs, RFQs, and other client solicitations, from kickoff through final delivery.

Review bid documents to break down/assign deliverables, identify key requirements and deadlines, schedule and facilitate kickoff calls and touchpoints.

Review submission documents for mandatory compliance and assemble, format, and polish proposals to meet client expectations and Aecon quality standards.

Build proposal presentation materials in PowerPoint and support conceptual graphics using tools like Build‑a‑Graphic.

Content Creation and Management

Draft and edit proposal sections, including proposal narratives, resumes, cover letters, executive summaries, project descriptions, and standard boiler‑plate responses.

Collaborate with subject matter experts to develop new plans and technical content and translate it into clear, client‑focused language.

Update a library of proposal materials, including templates, project descriptions, team bios, and boilerplate content, for efficient reuse.

Branding and Quality Assurance

Ensure proposals reflect company brand voice, messaging, and visual identity.

Conduct quality checks for compliance, consistency, grammar, and accuracy.

Business Development Support

Assist with strategy content, BD decks, and pipeline management.

Participate in proposal strategy and review sessions.

Process Improvement

Identify opportunities to improve workflows, tools, and templates that streamline the proposal process.

What You Bring To The Team

1–3 years of proposal experience, preferably in architecture, engineering, or construction (AEC) industry.

Strong English writing and editing skills with high attention to detail.

Technology proficiency in Microsoft Office (Word, PowerPoint), Adobe Acrobat, and SharePoint.

Education: APMP Foundation or Practitioner Certification and/or bachelor’s degree in business, marketing, communications, English, or a related field preferred.

Action Oriented: Takes initiative and handles challenges with a can‑do attitude and ability to manage multiple priorities in a fast‑paced, deadline‑driven environment.

Collaborates: Works cooperatively across teams to achieve shared objectives.

Communicates Effectively: Adapts communication style to audience and encourages open dialogue.

Interpersonal Savvy: Builds rapport and manages dynamics with tact and diplomacy.

Situational Adaptability: Adjusts approach based on changing priorities and circumstances.

The expected pay range for this role is $57,000 - $70,000 per year. Individual pay is determined based on location, education, experience, unique skills and job conditions.

Equity, Diversity & Inclusion
Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the Accessible Canada Act (ACA) and to meeting the accessibility needs of persons with disabilities in a timely manner. Appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. All final decisions are made by qualified Aecon team members.

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