Marketing/Proposal Coordinator

Marketing/Proposal Coordinator Location: Herndon, VA | Type: Full‑Time / Regular
Johnson, Mirmiran & Thompson is a dynamic, 100% employee‑owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #45 on Engineering News‑Record’s list of the Top 500 Design Firms. JMT’s staff is recognized as being among the best in the industry by leading publications at the national, regional, and local levels. We turn visions into realities for the betterment of our clients, communities, environment, and employee owners. Our Employee Stock Ownership Plan (ESOP) is provided at no cost to the employee and provides a beneficial interest in the company. JMT offers a variety of competitive benefit programs.
Position Summary Responsible to support proposal/pursuit coordination and marketing efforts for regional engineering, architecture, and construction management disciplines. Flexible hybrid schedule in a team environment which fosters work‑life synergy. Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.
Essential Functions and Responsibilities Coordinate, prepare, and review standard government form proposals, expressions of interest, technical proposals, and presentations Coordinate all phases of the pursuit process from kick‑off meeting to production and delivery and proposal close‑out
Develop pursuit outlines
Participate in pre‑proposal meetings, kick‑off meetings, debriefings, etc.
Prepare major sections of pursuits, including but not limited to project descriptions and resumes, tailored for specific pursuit. Work with Subject Matter Experts (SMEs) to develop other pursuit content
Coordinate pursuit production (typing, graphics, editing, and reproduction), printing and delivery, with emphasis on quality assurance/quality control
Assist with presentation preparation, presentation materials, etc.

Provide marketing essential functions and responsibilities, as required
Complete data entry for marketing databases, tracking leads go
o‑go, and wins or losses
Maintain visually‑appealing marketing materials including resumes, boilerplate information, project descriptions, photographs, sub‑consultant information, etc.
Work closely and interact with technical staff, administrative staff, and marketing staff in other offices, as well as outside vendors, sub‑consultants, and clients
Administrative duties related to marketing such as filing, data input, etc.
Research websites, newspapers, magazines and other business publications in search of project opportunities for professional services. When opportunities are found, enter data for these opportunities into the marketing database (CRM), tracking leads and associated go
o‑go decisions, and wins or losses
Gather information, conduct market research about prospects/clients/projects, and participate in the development of various business collateral to support continued strategic growth
Generate reports for technical staff on marketing efforts, when required
Organizational support of office, regional and corporate marketing efforts
Adhere to JMT’s Quality Management System (QMS), ISO 9001:2015 marketing procedures
Nonessential Functions and Responsibilities Perform other related duties as assigned
Required Skills Knowledge and experience in the A/E consulting industry
Knowledge of the RFQ/RFP structure and proposal process
Ability to work independently and as part of a team
Ability to multi‑task and work within deadlines
Self‑motivation
Effective communication skills
Team player, contributing ideas and solving problems
Required Experience Bachelor’s degree in Marketing, Business, Communication or related field or equivalent years of experience
5 years of A/E industry experience
Working knowledge of InDesign, Microsoft Office Suite, and familiarity with CRM database systems
Working Conditions Work is performed on a hybrid schedule – a combination of office and remote work. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.

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