Program Coordinator, Temporary – O’Donnell School of Public Health

JOB SUMMARY
The Program Coordinator provides operational and administrative oversight for a graduate-level program offering a Master of Science in Clinical Investigation degree. This role partners closely with faculty, students, and institutional stakeholders to support program delivery, including course logistics and student engagement. The coordinator ensures efficient day-to-day operations through management of schedules, communications, data tracking, and program documentation, requiring strong organizational and problem‑solving skills consistent with administrative roles that support complex academic or research functions.

This is a full-time, temporary position expected to last approximately 6–8 months and is ideal for candidates who can quickly integrate into a dynamic academic environment. The role operates in a hybrid format, combining on-site presence with remote work to support program needs. The successful candidate will demonstrate excellent communication skills, attention to detail, and the ability to coordinate across multidisciplinary teams in a fast‑paced setting. This position plays a critical role in ensuring continuity and operational excellence during a defined program period.

This role is not remote; candidates would be required to be on site Mondays and Wednesdays.

BENEFITS

PPO medical plan, available day one at no cost for full-time employee-only coverage

100% coverage for preventive healthcare—no copay

Paid Time Off, available day one

Retirement Programs through the Teacher Retirement System of Texas (TRS)

Paid Parental Leave Benefit

Wellness programs

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF) Qualified Employer

EDUCATION AND EXPERIENCE
Education

Required: Bachelor’s Degree in related field.

Preferred: Master’s Degree in related field.

Experience

Minimum of two years’ experience in higher education. UME/GME experience accepted in lieu of higher education experience. A combination of education/experience may be accepted in lieu of above requirements.

JOB DUTIES

Coordinate all aspects of student enrollment, and progression for the Master of Science in Clinical Investigation (MSCI) Program and the Certificate in Clinical Investigation Program.

Advise and support students regarding degree requirements, course registration, academic policies, and program milestones.

Manage communication and collaboration with faculty, mentors, program leadership, and administrative offices to ensure student success.

Organize and oversee program operations, including orientation sessions, seminars, workshops, committee meetings, and special events.

Maintain student records, track academic progress, and prepare reports to support accreditation, compliance, and program assessment activities.

Develop and update program materials, handbooks, forms, and website content to ensure accurate and consistent information for students and faculty.

Provide administrative support for research training initiatives, mentor matching, graduation requirements, and continuous program improvement efforts.

Administer and coordinate day-to-day operations for the MSCI graduate student program.

Perform various administrative and clerical assignments on an as‑needed basis.

SECURITY AND EEO STATEMENT
Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

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