Marketing Coordinator

We are seeking a Marketing Coordinator to support business development by preparing persuasive proposals, marketing materials, and strategic communication activities.

Responsibilities

Coordinate with business development leaders, project managers, and technical staff to prepare persuasive proposals, statements of qualifications, brochures, presentations, and other materials relating to business development.

Support proposal team meetings, review sessions, and interview preparation to develop strategic messaging.

Write and edit marketing proposal documents, and develop and coordinate graphics and layout.

Support client development teams with marketing activity planning, research, and data management.

Maintain pursuit and project information in our customer relationship management (CRM) database, including resumes, project descriptions, and photography.

File pursuit materials upon submittal in accordance with HDR guidelines.

Support pursuit teams in developing persuasive proposal and interview materials.

Monitor client and industry websites for solicitation status.

Support management of client relationship management and financial systems to inform reporting metrics and dashboards.

Maintain accurate project and resume data in business development systems.

Arrange for professional photography on projects.

Support development of annual and long‑term strategic plans within established company direction and goals, including creating growth initiatives and prioritizing strategic investments.

Support implementation of key growth initiatives and investments as defined in annual and long‑term strategic plans.

Support development and implementation of client plans, including long‑term strategies to capture market share, as assigned.

Support solicitation of formal client feedback.

Administer implementation of the go
o‑go decision process in accordance with HDR’s Matrix of Authority.

Support implementation of strategies that elevate HDR’s brand and technical talent with industry associations.

Support creation of marketing collateral to support business development efforts.

Support fulfillment of conference sponsorship benefits, as needed.

Develop engaging internal communications content (announcements, presentations, videos, webinars).

Maintain inventory of branded materials used for client visits, conferences and recruiting.

Perform other duties as needed.

Preferred Qualifications

Bachelor’s degree in Marketing, Business Communications, Journalism, Graphic Design, or a combination of education and relevant experience.

At least 1 year of document layout and production experience.

Previous experience in the A/E industry strongly desired.

Demonstrated self‑starter with a history of completing tasks with limited oversight.

Ability and desire to engage with others in‑person and travel to other HDR NY/NJ offices as needed.

Local candidates preferred.

Required Qualifications

Excellent written and verbal communication skills.

Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).

Proficient in Adobe Creative Cloud applications, including InDesign.

Employment Equity
At HDR, we are committed to the principles of employment equity. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Location: United States – New York, NY

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