Sales & Administrative Coordinator - Puerto Rico, Guaynabo

Sales & Administrative Coordinator
We are looking for a highly organized, proactive, and detail‑oriented Sales & Administrative Coordinator to join our team in Puerto Rico! In this dynamic role, you will be at the heart of our commercial operations—supporting the sales team, coordinating key business processes, managing contracts and data integrity, and ensuring seamless day‑to‑day office functionality.

Responsibilities

Maintain and update installed base data, including installations, master data changes, renewals, and removals

Support internal capital asset requests for new business opportunities in coordination with logistics and supply teams

Coordinate financial model approvals with Sales and Finance stakeholders

Manage service contract renewals and proactively track expiring agreements to ensure strong renewal performance

Act as a central point of contact for sales inquiries, ensuring timely routing and resolution

Track contract terms, renewal dates, pricing agreements, and compliance requirements

Coordinate contract approvals with Legal, Finance, and Leadership teams

Ensure all executed contracts are properly stored, organized, and easily accessible

Support compliance‑related processes, including HCP/HCO activity registration, approvals, documentation, and archiving

Handle administrative tasks including correspondence, documentation, presentations, translations, scheduling, and travel arrangements

Support Sales, Finance, Procurement, Service Organization (Puerto Rico), Marketing, Customer Service, and other teams

Assist HR Business Partner with employee engagement initiatives, office visits, and event coordination

Support local marketing activities, including conventions, client events, and logistics coordination

Serve as the main contact for vendor master data inquiries

Ensure all procurement requests are properly documented and compliant with corporate standards

Liaise with LATAM Procurement Supplier Division for vendor onboarding and updates

Collect and validate vendor information for SAP data management

Process and manage purchase requisitions efficiently and accurately

Maintain staff records and manage Safe Fleet policy administration

Oversee claims processes, maintenance schedules, and mileage reporting

Audit monthly fleet leasing and maintenance invoices

Ensure accurate payroll submissions related to fleet usage

Qualifications

Strong organizational and coordination skills with attention to detail

Ability to manage multiple priorities in a structured and efficient way

Excellent communication skills and a proactive mindset

Confidence working with cross‑functional teams in an international environment

Experience with administrative, sales support, or contract management processes is a strong advantage

Fluency in English

Advanced Microsoft Excel skills

Why this role matters?
In this position, your work directly impacts commercial performance, operational efficiency, and customer satisfaction. You are not just supporting processes—you are enabling them to run better, faster, and smarter.

Equal Opportunity
QuidelOrtho believes in Equal Opportunity for all and is committed to ensuring all individuals, including individuals with disabilities, have an opportunity to apply for the positions they are interested in and qualify for without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. QuidelOrtho is also committed to providing reasonable accommodations to qualified individuals so that an individual can perform the duties. If you are interested in applying for an employment opportunity and require special assistance or an accommodation to apply due to a disability, please contact recruiting@quidelortho.com.

#J-18808-Ljbffr