Marketing & Proposals Coordinator

About the Role
Are you highly organized, deadline-driven, and passionate about producing polished, winning proposals? Jamail & Smith is seeking a

Marketing & Proposals Coordinator

to join our growing Proposal Team. In this role, you'll help drive business development efforts by coordinating and producing compelling qualification packages, proposals, and marketing deliverables that position our team for success.

Working closely with the Marketing Manager, Business Development team, Operations, and Preconstruction staff, you'll coordinate every phase of the proposal process from kickoff meetings through final submission, ensuring each pursuit is compliant, accurate, visually engaging, and delivered on time. This position is ideal for someone who enjoys project coordination, writing, editing, and collaborating with multiple departments in a fast-paced environment.

What You'll Do
Proposal Coordination

Coordinate RFQ, RFP, CSP, and interview response development from kickoff through final submission

Develop proposal schedules and ensure all milestones and deadlines are met

Review solicitation documents and develop compliance matrices and checklists

Coordinate technical content from project managers, estimators, and operations teams

Write, edit, and format proposal narratives to ensure consistency and quality

Assemble both digital and printed proposal packages

Perform quality control reviews to ensure accuracy, compliance, grammar, and formatting

Content Management

Maintain and organize proposal templates and boilerplate content

Update project sheets, employee resumes, qualifications, and project photography

Maintain the proposal content library and marketing database

Assist with interview presentations and leave-behind materials

Marketing Support

Prepare specialized marketing packages and client presentations

Assist with award submissions and industry recognition opportunities

Collaborate with the Marketing Manager on strategic pursuits

Support other marketing initiatives during non-proposal periods

Qualifications

3–5 years of proposal coordination, marketing, or AEC industry experience

Experience coordinating RFQs, RFPs, SOQs, or proposals preferred

Exceptional writing, editing, proofreading, and organizational skillsAbility to manage multiple deadlines simultaneously

Strong attention to detail

Advanced Microsoft Office skills (Word, PowerPoint, Excel)

Adobe InDesign experience strongly preferred

Experience in commercial construction, architecture, or engineering is a plus

Why You'll Love Working at Jamail & Smith

Build a Career, Not Just a Job

– We invest in your professional growth through continuous training, mentorship, and opportunities for advancement.

Grow With Us

– Join one of Texas' fastest-growing public‑sector construction companies, where your ideas and contributions make an impact.

Collaborative, Team-First Culture

– Work alongside experienced professionals who are passionate about what they do and committed to helping each other succeed.

Meaningful Work

– Help deliver projects that improve schools, universities, healthcare facilities, and communities across Texas and Louisiana.

Competitive Benefits Package

– 3 Weeks of Paid Time Off, 401(k) with Company Match, Medical, Dental & Vision Insurance, Paid Holidays, Professional Development & Continuing Education Opportunities

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