Proposals & Marketing Coordinator

Jamail & Smith stands as a beacon of excellence in construction, committed to unparalleled customer service and pioneering operational standards. Since our founding in 1982, we have proudly delivered over 9,710 projects with precision and efficiency, earning the trust of more than 80 public entities. Specializing in Job Order Contracting and CSP Construction Services, we continuously innovate to exceed expectations, ensuring every project is completed on time and within budget. At the heart of our business model lies a vibrant focus on the K-12, higher education, government, and municipal construction sectors, driving our sustained leadership in the market. Join a legacy of success and innovation, become part of the Jamail & Smith team, where dedication to quality and client satisfaction defines who we are.

About the Role-
Are you highly organized, deadline-driven, and passionate about producing polished, winning proposals? Jamail & Smith is seeking a

Proposals & Marketing Coordinator

to join our growing Proposal & Marketing Team. In this role, you'll help drive business development efforts by coordinating and producing compelling qualification packages, proposals, and marketing deliverables that position our team for success.

Working closely with the Marketing Manager, Business Development team, Operations, and Preconstruction staff, you'll coordinate every phase of the proposal process from kickoff meetings through final submission, ensuring each pursuit is compliant, accurate, visually engaging, and delivered on time. This position is ideal for someone who enjoys project coordination, writing, editing, and collaborating with multiple departments in a fast-paced environment.

What You'll Do-
Proposal Coordination
Coordinate RFQ, RFP, CSP, and interview response development from kickoff through final submission
Develop proposal schedules and ensure all milestones and deadlines are met
Review solicitation documents and develop compliance matrices and checklists
Coordinate technical content from project managers, estimators, and operations teams
Write, edit, and format proposal narratives to ensure consistency and quality
Assemble both digital and printed proposal packages
Perform quality control reviews to ensure accuracy, compliance, grammar, and formatting

Content Management
Maintain and organize proposal templates and boilerplate content
Update project sheets, employee resumes, qualifications, and project photography
Maintain the proposal content library and marketing database
Assist with interview presentations and leave-behind materials

Marketing Support
Prepare specialized marketing packages and client presentations
Assist with award submissions and industry recognition opportunities
Collaborate with the Marketing Manager on strategic pursuits
Support other marketing initiatives during non-proposal periods

Qualifications-
3+ years of proposal coordination, marketing, or AEC industry experience
Experience coordinating RFQs, RFPs, SOQs, or proposals, required.
Exceptional writing, editing, proofreading, and organizational skills
Ability to manage multiple deadlines simultaneously
Strong attention to detail
Advanced Microsoft Office skills (Word, PowerPoint, Excel)
Adobe InDesign experience, required.
Experience in commercial construction, architecture, or engineering is a plus!

Why You'll Love Working at Jamail & Smith-
Build a Career, Not Just a Job

– We invest in your professional growth through continuous training, mentorship, and opportunities for advancement.
Grow With Us

– Join one of Texas' fastest-growing public-sector construction companies, where your ideas and contributions make an impact.
Collaborative, Team-First Culture

– Work alongside experienced professionals who are passionate about what they do and committed to helping each other succeed.
Meaningful Work

– Help deliver projects that improve schools, universities, healthcare facilities, and communities across Texas and Louisiana.
Competitive Benefits Package:

3 Weeks of Paid Time Off, 401(k) with Company Match, Medical, Dental & Vision Insurance, Paid Holidays, Professional Development & Continuing Education Opportunities

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