Marketing Proposal Coordinator

Marketing Proposal Coordinator

KPFF is seeking a Marketing Proposal Coordinator to join our marketing team. This role supports proposal and pursuit efforts and contributes to the development of marketing materials across the firm.
The Marketing Proposal Coordinator works closely with Principals, clients, engineers, and internal teams to prepare proposals, coordinate deadlines, and produce client-facing deliverables. This position requires strong organization, attention to detail, and the ability to manage multiple assignments in a fast-paced, deadline-driven environment.
Benefits include 7 paid holidays, 2 floating holidays, 2 weeks of vacation annually, 2 weeks of personal and sick time, 401(k) contribution, Paid Family Leave, medical insurance options, semi-annual bonuses, and opportunities for educational events.
The pay range for this position is $33.00 - $40.00 per hour, depending on experience.
Responsibilities include supporting the preparation of proposals, coordinating deadlines, collaborating with technical staff, drafting and editing proposal narratives, formatting and assembling documents, producing polished deliverables, communicating with clients and KPFF Principals, maintaining resumes and project sheets, ensuring consistency and quality, and supporting team efforts.
Minimum requirements include 3+ years of marketing experience, an associate's degree in Marketing or related field, proficiency in Adobe InDesign, Microsoft Office Suite, Microsoft Teams, and SharePoint, strong written and verbal communication skills, ability to manage multiple deadlines, and availability to work standard business hours.
Preferred qualifications include a bachelor's degree in Marketing or related field, experience with Unanet or similar CRM systems, familiarity with Adobe Creative Cloud, experience with workload or task tracking systems.
Work style and expectations include professionalism, reliability, accountability, clear communication, independent management, collaboration, attention to detail, and a humble and collaborative working style.
Application process requires submitting a resume, transcripts, and a cover letter addressing work ethic and team success examples. Resumes sent elsewhere will not be considered.
Physical demands include in-person attendance at the Irvine, CA office, ability to engage with a computer for several hours per day, occasional lifting of items up to 15 lbs, and transition to a hybrid work schedule after training.