Casting Assistant - Live Events and Entertainment

Job Description
Job Description

Casting Assistant — Live Entertainment and Events
Company:

Characters for Hire, LLC
Location:

Austin, Texas
Work Arrangement:

Full-Time, In-Office
Remote Work:

Not Available
About Characters for Hire
Characters for Hire is a nationwide premium event-entertainment company with more than 20 years of experience producing live entertainment for corporate clients, event planners, private organizations, and high-profile individuals.
Our network includes more than 5,500 professional actors and entertainers, with over 3,500 entertainment options available in more than 115 major cities worldwide.
Our productions include:
Interactive theater
Broadway-style musical revues
Celebrity impersonators
Action and adventure shows
Stunt and stage-combat performances
Medieval combat shows
Musical princess productions
Historical characters
Educational programs
Sci-fi stage shows
Haunted attractions
Large-scale animatronic dinosaurs
Custom corporate and private-event entertainment
We are seeking a reliable, organized, and resourceful Casting Assistant to work from our Austin office.
Position Overview
The Casting Assistant will support the daily casting, scheduling, administrative, and event-coordination needs of our company.
This position requires someone who can manage multiple events simultaneously, communicate professionally with actors and clients, and remain calm when an event requires an urgent casting replacement or last-minute adjustment.
This is not simply a general office position. Applicants should have experience or strong working knowledge in casting, live entertainment, theater, event planning, talent coordination, production, or a closely related field.
Primary Responsibilities
Organize auditions and performer interviews
Prepare and distribute casting calls
Review actor and performer submissions
Contact actors regarding availability and qualifications
Schedule performers for events
Prepare call times, event instructions, addresses, and directions
Confirm that performers received and understood their instructions
Contact clients to verify event details
Coordinate events with corporate and private event planners
Maintain accurate performer and event records
Update website information and company databases
Post casting and promotional content on social media
Track open roles and casting deadlines
Follow up with performers who have not confirmed
Assist with last-minute performer replacements
Communicate changes to clients, performers, sales representatives, and production staff
Maintain organized documentation for multiple events in different cities
Required Qualifications
Applicants must demonstrate:
Experience in casting, theater, live entertainment, event planning, talent coordination, production, or a related field
Excellent organizational and time-management skills
Strong professional phone etiquette
Superior verbal and written communication skills
The ability to manage several events and deadlines simultaneously
Good judgment under pressure
Strong attention to detail
Professionalism when communicating with actors, clients, and event planners
The ability to follow instructions and complete assignments without constant supervision
Proficiency with Microsoft Word, Google Workspace, email, calendars, and online business systems
Familiarity with WordPress or similar website platforms
Knowledge of social-media posting and promotion
General knowledge of television, movie, historical, theatrical, and popular entertainment characters
An understanding of the relationship between sales, casting, creative development, and event production
Preferred Qualifications
Preference may be given to applicants with experience in:
Casting actors or entertainers
Theater or film production
Talent agencies
Corporate-event planning
Entertainment booking
Preparing actor call sheets
Working with performers in multiple cities
Coordinating costumes, rehearsals, travel, or event logistics
Handling last-minute event or talent emergencies
Schedule and Availability
This is a full-time, in-office position in Austin, Texas. It is NOT remote or hybrid.
Applicants must be able to report reliably to the Austin office for all scheduled shifts.
Because live events may occasionally involve last-minute changes, applicants should be available for reasonable evening or weekend communication when an urgent casting issue affects an upcoming event.
Who Will Succeed in This Position
The strongest candidate will be:
Dependable and punctual
Loyal and committed
Calm during stressful situations
Comfortable making professional telephone calls
Persistent with performer confirmations and follow-up
Honest about mistakes or incomplete assignments
Capable of prioritizing urgent issues
Highly organized
Comfortable working in a fast-paced environment
Interested in building a long-term relationship with the company
Application Requirements
To be considered, applicants must submit:
A current resume
A cover letter
The city in which they currently reside
A description of their relevant casting, entertainment, theater, production, or event-planning experience
An explanation of why they would be a strong fit for Characters for Hire
Begin your cover letter with the words:
Live Entertainment Operations
Applications submitted without a cover letter or without the requested phrase may not be reviewed.
Please do not call the company regarding this position.
Characters for Hire, LLC is an equal-opportunity employer. Veterans and people with disabilities are encouraged to apply.
Company Description We are America's busiest and trusted premium entertainment company, headquartered in Connecticut, with over 5500 professional actors throughout the world and over 3,500 entertainment options offered. Servicing over 115 major cities worldwide, our performers entertain at corporate and VIP events. We are seeking a well-organized entertainment sales representative with event or entertainment planning experience ONLY. Our company produces high-quality staged productions for corporations and high-profile individuals throughout the world. Company Description We are America's busiest and trusted premium entertainment company, headquartered in Connecticut, with over 5500 professional actors throughout the world and over 3,500 entertainment options offered. Servicing over 115 major cities worldwide, our performers entertain at corporate and VIP events. We are seeking a well-organized entertainment sales representative with event or entertainment planning experience ONLY. Our company produces high-quality staged productions for corporations and high-profile individuals throughout the world.