Executive Assistant, Chief Development Officer (CDO) & Senior Vice President, Ma

Executive Assistant, Chief Development Officer (CDO) & Senior Vice President, Marketing & Communications

About the Company

Acclaimed marine & oceanic research institute

Industry
Research

Type
Non Profit

Founded
1968

Employees
51-200

Categories

Academic Research
Physical Sciences
Engineering
Life Sciences
Biotechnology
Laboratory Services
Scientific & Academic Research
Charitable Organizations & Foundations
Organizations

About the Role

The Company is seeking an Executive Assistant to provide high-level administrative and operational support to the Chief Development Officer and the SVP of Marketing and Communications. The successful candidate will be a key liaison between the Development Department, Marketing and Communications, the Office of the President, and Senior Leadership. This role requires a resourceful, organized, and technically proficient individual who can manage complex work streams with discretion and precision. Responsibilities include calendar management, scheduling meetings, travel arrangements, expense reporting, and supporting special projects. The Executive Assistant will also be involved in managing donor portfolios, preparing meeting materials, and coordinating team events.

Applicants for the Executive Assistant position at the company should have a Bachelor’s degree in a related field, with a Master’s degree preferred, and a minimum of 3 years of executive administration or project management experience. The role demands a candidate with strong analytical, organizational, and time-management skills, as well as excellent communication and relationship management abilities. Proficiency in digital platforms and a proactive, solutions-oriented mindset are essential. The ideal candidate will have experience with fundraising database platforms and project management tools, and be committed to working in a diverse and inclusive environment. Responsibilities also include maintaining absolute discretion with confidential information and collaborating with various stakeholders at all organizational levels.

Hiring Manager Title
Chief Development Officer

Functions

Operations