Location: Santa Monica, CA 90404
Duration: 17+ Months (Possibility of extension depending upon business requirements and performance)
Location: Full list of preferred locations (ranked in order of preference) is within 50 miles of:
- Thousand Oaks, CA
- El Segundo, CA
- Frederick, MD
- Oceanside, CA
- Foster City, CA
Position Summary:
- The Commercial Labeling Contractor supports the execution of labeling activities, including artwork workflows, supporting documentation, and cross-functional coordination.
- This role ensures timely, compliant delivery of labeling updates while maintaining inspection readiness and supporting global operations.
Key Responsibilities:
- Manage end-to-end labeling workflows, including form data entry, routing, reviews, and approvals (e.g., Veeva Vault)
- Coordinate label artwork development cycles, including proof review, comment consolidation, and final approvals
- Track and manage project timelines, milestones, and deliverables across multiple concurrent initiatives
- Partner with print vendors to manage artwork proofs and revisions
- Perform detailed proofreading and quality checks using tools such as Acrobat and GlobalVision
- Support change implementation, including obsolescence tracking and phase-in/phase-out coordination
- Maintain labeling documentation to ensure compliance with internal procedures and Good Documentation Practices (GDP)
- Collaborate cross-functionally with Regulatory, Quality, Supply Chain, and global stakeholders
- Proactively identify risks, manage issues, and escalate delays or concerns as needed
- Maintain trackers and provide status updates to ensure visibility to timelines and deliverables
Required Qualifications:
- 3-5+ years of experience in pharmaceutical/biotech labeling, regulatory operations, or supply chain
- Experience managing labeling workflows, artwork reviews, and approval processes
- Familiarity with Veeva Vault or similar systems
- Experience with Adobe Acrobat and proofreading tools (e.g., GlobalVision)
- Strong project management skills with the ability to manage multiple priorities
- High attention to detail with a strong quality and compliance mindset
- Ability to operate independently in a fast-paced, regulated environment
Preferred Qualifications:
- Experience within a highly regulated GXP environment
- Familiarity with global labeling requirements and multi-region coordination
Nice-To-Have, but not required:
- Experience with Adobe Creative Suite
- Experience with BarTender (barcode management)
- Experience working with print vendors and packaging components
Key Competencies:
- Strong attention to detail and accuracy
- Proactive risk identification and escalation
- Effective cross-functional communication
- Strong organizational and tracking discipline
- Ability to work across global teams and time zones