Office Manager / Creative Admin

About CCS CCS Facility Services is one of the largest building service contractors in the United States, providing expert janitorial and facility engineering services to thousands of commercial businesses with a deep bench of experienced professionals.
Job Overview The Office Manager at CCS Facility Services in Phoenix will oversee the day-to-day administrative functions of our branch, coordinating office activities and ensuring a smooth workflow.
Key Responsibilities Supervise and manage administrative staff, ensuring efficient and effective office operations.
Implement and maintain office policies and procedures to optimize workflow.
Monitor and manage timekeeping practices, labor budgets, and check distribution for the branch field personnel.
Act as a liaison between different departments, fostering open communication and collaboration.
Coordinate open enrollment activities and manage documentation.
Assist in labor budget preparation for customer locations.
Assist in the recruitment process, including onboarding new employees.
Maintain employee records and support HR functions when necessary.
Manage office equipment and technology resources.
Troubleshoot basic IT issues or liaise with the IT department for resolution.
Coordinate employee recognition programs.
Manage and maintain vendor accounts and relationships.
Administer fleet and select applications.
Coordinate meetings, conferences, and events, both internal and external.
Manage mobile devices for all personnel.
Maintain customer contact lists.
Qualifications Bilingual (English, Spanish) required.
Proven experience as an Office Manager or in a similar administrative role.
Excellent organizational and multitasking abilities.
Strong communication and interpersonal skills.
Intermediate to advanced Microsoft Excel capabilities.
Familiarity with basic financial and budgeting principles.
Ability to work independently and collaboratively in a fast‑paced environment.
High level of discretion and confidentiality.
Competencies Attendance/Punctuality – consistently at work and on time.
Dependability – follows instructions, responds to management direction, and keeps commitments.
Safety and Security – observes safety procedures and reports potentially unsafe conditions.
Job Type Full‑time
Benefits 401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule Monday to Friday
Work Location In person (Phoenix)
Salary $70,000 depending on experience

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