Proposal Coordinator - DOT

Job details:

Join a top local DOT consulting firm & grow your career!
This Jobot Job is hosted by: Ruby Voight

Salary: $60,000 - $80,000 per year

A bit about us:
We are a growing multidisciplinary engineering consulting firm providing surveying, engineering, planning, and infrastructure solutions throughout Florida. Our team partners with public agencies and municipalities to deliver impactful transportation projects that improve the communities we serve.

As our transportation practice continues to expand, we're seeking a Proposal Coordinator to help drive strategic growth by leading the development of high-quality, winning proposals for public sector clients.

Why join us?

Competitive compensation and comprehensive benefits package

401(k) with company match

Generous PTO and paid holidays

Hybrid work flexibility

Opportunity to support high-profile transportation and infrastructure pursuits throughout Florida

Collaborative, team-oriented culture with strong mentorship and professional development

Stable backlog of public-sector work with long-term career growth opportunities

Be a key contributor to the firm's continued expansion and success

Job Details
Position Overview
We are seeking a highly organized Proposal Coordinator with 3–5+ years of experience supporting transportation infrastructure pursuits. This individual will play a critical role in coordinating, developing, and delivering compelling proposals for FDOT, local governments, and other public agencies.

The ideal candidate has experience managing multiple deadlines, collaborating with technical teams, and producing polished, compliant proposal packages from start to finish.

Qualifications:

3–5+ years of proposal coordination or marketing experience within the AEC (Architecture, Engineering, and Construction) industry

Strong experience supporting transportation infrastructure pursuits, including FDOT and local government proposals

Demonstrated experience preparing and coordinating:

Letters of Response (LORs)

Requests for Qualifications (RFQs)

Requests for Proposals (RFPs)

SF330s

Staff resumes and project profiles

Organizational charts:

Interview presentations and leave-behind materials

Familiarity with FDOT procurement processes and proposal requirements

Exceptional writing, editing, proofreading, and document formatting skills

Highly proficient in Microsoft Office Suite (Word, PowerPoint, Excel)

Experience with Adobe Creative Suite (InDesign preferred) is a plus

Strong organizational skills with the ability to manage multiple concurrent pursuits and tight deadlines

Excellent communication and collaboration skills, with the ability to work effectively across technical and marketing teams

Preferred Qualifications:

Experience supporting engineering, surveying, transportation, or infrastructure consulting firms

Knowledge of CRM and proposal management software

Experience coordinating interview preparation and presentation materials

Understanding of public-sector procurement and qualifications-based selection (QBS) processes

What You'll Do:

Coordinate and manage proposal development from kickoff through submission

Prepare, edit, and format RFQs, RFPs, LORs, and SF330 packages

Maintain and update staff resumes, project descriptions, and marketing collateral

Collaborate with technical staff to gather content and ensure proposal compliance

Develop interview presentations, organizational charts, graphics, and other pursuit materials

Track proposal schedules, deadlines, and submission requirements

Ensure all deliverables meet quality standards, branding guidelines, and client requirements

Support business development efforts by maintaining proposal databases and marketing assets

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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