Asst Commercial Manager

Job Details

Job Location: Halverson Blaiser Group - Minneapolis, MN 55425
Salary Range: $50,000.00 - $60,000.00 Salary
Position Summary:
The Assistant Commercial Manager's main responsibility is to support the Commercial Manager of the assigned property(ies) with daily operations. Responsibilities include, but are not limited to marketing, administration, property maintenance and security, record keeping, and reporting. Upholding HBG’s core values—Accountable, Invested, and Reputation is essential for success in this position.
Responsibilities

Property Management/Customer Service:

Assist in day-to-day operations of the property management company
Provide direct communication with and assistance to tenants
Respond directly and immediately to property-related issues as they arise
Procure necessary materials or services for property maintenance, as needed
Collaborate with property management team to create advertisement materials
Utilize productivity software to generate and deliver communications for tenants and other stakeholders
Supervise community and property management employees, including maintenance crew
Respond to requests from local governments and communities to ensure legal compliance in all managed properties
Marketing/Leasing:

Assist with advertising and marketing, including web site postings, as directed by Regional Manager and Owner
Stay familiar with market competition and rental rates – update market comps quarterly, more frequently if facing high vacancies
Field inquiry calls to prospective tenants
Approve all applicant files prior to move in and complete all new move in paperwork; schedule appointment to meet with new tenant to sign paperwork
Meet with tenants at lease renewal, discuss any concerns,
Meet with tenant to sign lease, review policy and procedures, explain move in procedures;
Insurance and abstract updated given to accounting as needed on tenants
Maintain neat, clean office at all times
Maintenance/Safety:

Physically walk exterior/interior sections of the properties at minimum one or two times a month to ensure excellent curb appeal and watch for any potentially hazardous conditions.
Report any property or liability claims within 24 hours; take pictures of areas involved in claim
Assist in obtaining specifications and bids for contract services and Capital Improvements up to $3,500
Maintain good vendor relations; supervise and inspect all vendor/contractor work
Qualifications

High school diploma or equivalent, additional education preferred
Real Estate License a plus
Notary certification a plus
Working knowledge of Microsoft Word, Excel and Outlook (email and calendaring), basic math, and use of Property Management software, Yardi and commercial café experience preferred
Demonstrated organizational ability
Promote good public relations with tenants, co-workers and company staff
Correct business English, including spelling, grammar, and punctuation
Ability to draft professional letters and memos in an effective and coherent manner
Stable disposition – able to handle stress and confrontation
Strategic thinker
Promote good public relations
Uses common sense to generate practical solutions
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

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