Office Manager / Creative Admin

Role Overview
The Workplace Experience Specialist oversees the day-to-day operations of our office and plays an active role in the employee experience. This fully on-site role covers a broad scope: facilities and vendor management, hybrid work logistics, onboarding and offboarding coordination, and employee events and culture programming. Reporting to the VP, People, this role is the primary point of contact for anything related to how our office runs and how our people experience it.

ABOUT THE JOB
Role Overview
The Workplace Experience Specialist oversees the day-to-day operations of our office and plays an active role in the employee experience. This fully on-site role covers a broad scope: facilities and vendor management, hybrid work logistics, onboarding and offboarding coordination, and employee events and culture programming. Reporting to the VP, People, this role is the primary point of contact for anything related to how our office runs and how our people experience it.

RESPONSIBILITIES
Office Operations & Facilities

Serve as the welcoming face of BÉIS, greeting visitors, managing visitor logs, parking, security passes, and front-of-house operations

Oversee day-to-day office operations to ensure an efficient, comfortable, and well-stocked environment for the team

Coordinate logistics for in-office activities, including photoshoots, team meetings, and catering

Manage incoming and outgoing mail, packages, and shipments

Troubleshoot office equipment and elevate IT issues to the appropriate vendors; maintain hardware and equipment inventory

Maintain office security systems, including key fobs and emergency contacts

Vendor & Supply Management

Manage relationships with office vendors, including utilities, repairs, maintenance, housekeeping, and supplies

Ensure cost-effective procurement of office supplies and coordinate vendor billing processes

Negotiate pricing and service agreements with external partners as needed

Hybrid Work & Space Logistics

Support the rollout and ongoing management of our hybrid work model, including desk coordination, space planning, and in-office scheduling

Act as the on-the-ground point of contact for employees coming into the office, ensuring a seamless and positive experience

Collaborate with People and leadership to anticipate capacity needs and office readiness as in-office cadence evolves

Employee Experience & Culture Programming

Coordinate and execute employee events and culture moments throughout the year, including team gatherings, seasonal celebrations, and milestone recognition

Support onboarding logistics for new hires, coordinating office setup, day-one experience, and workplace orientation

Partner with the People team on offboarding logistics and equipment retrieval

Help bring culture initiatives to life in the physical space – think thoughtful touches that make people feel like they belong here

Administrative & Team Support

Coordinate scheduling, room bookings, and AV setup for meetings and team activities

Support interview scheduling and candidate logistics in partnership with the People team

Handle other related duties as required to keep the team and office running smoothly

EXPERIENCE & SKILLS

3–5+ years of experience in office management, workplace operations, facilities, or a related role

Proven ability to create organized, welcoming, and operationally sound office environments

Experience coordinating events, programs, or employee-facing activities

Strong vendor management and vendor relationship skills

Highly organized with the ability to juggle multiple priorities in a fast-paced, entrepreneurial environment

Excellent interpersonal and communication skills, a natural people person who makes others feel at ease

Proficiency in Microsoft Office Suite and comfort with office management and scheduling tools

Experience supporting onboarding, HR processes, or working closely with a People team is a plus

Ability to lift/move objects up to 25 lbs and perform physical tasks related to office setup and events

Compensation
This position's annual base salary range is from $75,000 – $85,000, depending on experience and qualifications.

Join Us
We all have baggage. Make your BÉIS.

ABOUT BEACH HOUSE GROUP
A disruptive force of innovation in the beauty and lifestyle space, we are a brand incubator delivering thoughtful products and bold strategies that intuit the needs of today’s consumer. Our expertise spans from brand and product development to design, licensing, and procurement services. We are on a continuous search for white space in the marketplace to develop brands that specifically fill that gap.

Beach House Group reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. Beach House Group may require an employee to perform duties outside his/her normal description.

Beach House Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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