Marketing & Community Partnerships Coordinator

Part-Time | Starting at $22-$25 per Hour | Opportunity for Growth

Local candidates only; regular in-studio availability is required.

About the Role
Sanders Fine Portraits is seeking a highly organized, proactive, and relationship-oriented Marketing & Community Partnerships Coordinator to support our growing philanthropic marketing program.

Candidates must live within reliable commuting distance of Highland Park, IL and be available to work in person as needed.

This is a part-time position with the potential to grow into a full-time role for the right person.

This person will coordinate silent-auction donations, cultivate relationships with charitable organizations and community partners, and ensure a polished experience from the first conversation through the auction winner's portrait session. The role combines detailed administrative coordination with warm, professional communication and opportunities to represent Sanders Fine Portraits in meetings with prospective partners.

This is a hybrid position that includes both remote administrative work and regular in-studio responsibilities. Meetings with charitable organizations may take place virtually, at the studio, or at a partner's location - particularly when exploring larger fundraising events, campaigns, and long-term partnerships.

Key Responsibilities

Coordinate with our virtual assistant, who researches charitable events and initiates introductory outreach

Manage a shared inbox averaging 20-30 messages per day, providing timely and professional responses

Communicate with charitable organizations regarding donation requests, acceptances, declines, timelines, and next steps

Meet virtually or in person with prospective charitable partners to discuss larger fundraising initiatives and develop mutually beneficial opportunities

Build and maintain strong relationships with nonprofit organizations, community partners, and event representatives

Coordinate the delivery, shipment, or pickup of auction displays and donation materials

Prepare, print, assemble, and mail portfolios, certificates, return envelopes, and other campaign materials

Serve as the primary contact for volunteers or organization representatives picking up display samples

Track donation activity, partner communications, leads, auction winners, appointments, and results in detailed spreadsheets and reports

Serve as the VIP liaison for auction winners, creating a welcoming and seamless experience

Proactively follow up with auction winners, answer questions, and guide them through booking their portrait sessions

Answer incoming donation and partnership inquiries with warmth and professionalism

Maintain and update existing donation and partnership materials using Adobe Photoshop or Canva

Collaborate with alliance partners on approved mailing lists and direct-marketing initiatives

Monitor supplies--including certificates, portfolios, envelopes, stamps, and prints--and reorder as needed

Provide the VP of Operations with weekly updates, activity reports, and key performance metrics

Identify opportunities to strengthen partnerships and improve the organization, communication, and effectiveness of the program

You're a Great Fit If You

Are exceptionally organized and attentive to detail

Enjoy creating systems and keeping many moving pieces on track

Communicate clearly and professionally in writing, over the phone, and in person

Take initiative and follow through without needing frequent direction

Are warm, personable, and confident representing a luxury brand

Can balance a busy inbox, detailed logistics, and occasional client interaction

Are comfortable working independently while collaborating closely with a team

Know the basics of Adobe Photoshop or Canva and can update existing materials

Approach every interaction with professionalism, care, and a solutions-oriented mindset

Helpful Experience
Experience in any of the following areas is welcome but not required:

Nonprofit organizations, fundraising, charitable events, or silent auctions

Community partnerships, relationship management, or B2B coordination

Marketing coordination or direct-mail campaigns

Luxury retail, hospitality, or high-end client service

Administrative or project coordination

CRM platforms, databases, spreadsheets, or lead-tracking systems

Compensation and Growth

Starting pay of $22-$25 per hour , based on experience

Part-time schedule with the potential to grow into a full-time position

Opportunities to expand the role and take on additional responsibilities

A stable, meaningful position within a growing luxury portrait studio

Why This Role Matters
Our philanthropic partnerships introduce families to Sanders Fine Portraits while helping charitable organizations raise funds for meaningful causes. Your organization, communication, and follow-through will ensure that every partner and auction winner feels valued and well cared for.

If you enjoy building relationships, creating order, and making sure no detail falls through the cracks, we would love to hear from you.

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