Thank You Email for Job Offer: Templates for Every Situation

So it finally happened. You got a job offer. Go ahead, call your mom, and pop that cheap champagne. And then get back to business.

Now, it’s time for strategy—starting with the perfect thank you email.

Before you sign that job offer or even give a verbal commitment, there are a few steps that you’ll need to take to set yourself up for success. We’re breaking it all down for you—complete with thank you email templates for every situation—to ensure you’re making the best moves after the offer. So read on. And—oh yeah—congrats!

Quick Links: Thank You Email Templates

• Short Thank You Email for Job Offer
• Formal Thank You Letter for Job Offer
• Thank You Email After Accepting Job Offer
• Thank You Email to Recruiter
• Salary Negotiation Email Template
• How to Decline a Job Offer (Email Template)
• Thank You for Hiring Me Email

1. Be Ready for the Call

When HR calls with a job offer, you might be tempted to respond immediately. The key here is to have a line ready, such as, “Thank you so much for the offer. I am so excited for this opportunity. When would you like a response?”

By using non-committal phrases like the one above, you’ll show excitement for the role while giving yourself time to make a well-informed decision.

Most companies will be more than willing to give you time to review materials and consider the offer. If an employer requires an immediate decision, that’s a red flag. Consider it carefully if this is a company you want to work for.

Quick Guide: How to Respond to Your Offer

Depending on your situation, your immediate response will fall into one of three categories:

If you are…	Say this on the phone/email:	Next Step:
100% Ready to Accept	“I am thrilled to accept! Please send over the written agreement.”	Formally sign and send a Thank You.
Evaluating / Unsure	“I’m very excited about the role. When do you need a final decision?”	Review the full benefits package.
Negotiating	“I’m eager to join, but I’d like to discuss the compensation details.”	Draft your counteroffer letter.

2. Review the Written Offer

You should receive a written offer letter from HR around this time. This is your time to review the offer amount and, if included, perks, benefits, time off, and a sign-on bonus.

To find out if the salary offered is in line with market standards, check sites like Payscale or Glassdoor.

When considering whether your salary is on par, take a careful look at each perk and weigh them against one another. For example, if your salary is slightly below industry standard but the vacation time is overly generous, you may not need to ask for a raise.

3. Negotiate a Counteroffer

If the offer is below what you expected after factoring in all other company benefits, you might want to negotiate a more fitting salary.

Now’s the time to create a counteroffer letter.

Beginning your letter with a statement of interest and enthusiasm for the job, include your key selling points, such as how you plan to contribute to the company. Following that, write your counteroffer, a salary that should be supported through your research on the market, and the added value you plan to bring to the company.

Be ready for the company to come back, either rejecting or accepting your counteroffer.

Whatever the outcome, show your gratitude and leave the conversation on a high note.

How to Negotiate Without Losing the Offer

A common fear is that negotiating will make the employer rescind the offer. In reality, most companies expect a negotiation. To do this successfully:

• The 10-20% Rule: Generally, a counteroffer at 10-20% above the base salary is considered standard practice.
• Focus on “Market Value” over “Personal Need”: Don’t mention your rent or bills. Instead, use phrases like: “Based on my research for similar [Job Title] roles in [City/Remote], the market average is closer to [Amount].”
• Leverage Non-Salary Items: If the budget is firm, ask for a one-time signing bonus, an extra week of PTO, or a professional development stipend for Mediabistro courses.

Salary Negotiation Email Template

If you need to negotiate but still want to express gratitude for the offer, here’s a template that strikes the right balance:

4. Let Other Potential Employers Know

If you’re also interviewing with other companies, you’ll need to inform them that you’ve accepted another job offer. A simple email will do. State to them something along the lines of:

Related: How to Withdraw from a Job Application (5 More Email Templates)

5. Thank You Emails for Job Offers: Templates for Every Situation

After receiving or accepting a job offer, sending a thank-you email is essential. Not only does this help show your excitement for the position, but it also helps keep you on good terms with the company as they finalize your paperwork.

Below are thank-you email templates for every stage of the job offer process—from the initial offer to after you’ve been hired.

Short Thank You Email for Job Offer

Keep it simple when you just need to acknowledge the offer quickly:

Formal Thank You Letter for Job Offer (Corporate/Executive Roles)

For more senior positions or formal corporate environments, use this polished template:

Thank You Email After Accepting a Job Offer

Already said yes? It’s still a great idea to send a follow-up thank-you email to solidify the relationship:

Thank You Email to Recruiter After Getting the Job

Don’t forget the recruiter who helped you land the role—whether they’re internal or from an agency:

Thank You for Hiring Me Email (After You’ve Started)

After your first week or two on the job, sending a thank you email to your manager and/or the hiring team is a classy move that makes a lasting impression:

How to Decline a Job Offer (While Still Saying Thank You)

Sometimes, the right move is to say no. Maybe you received a better offer, the salary didn’t meet your needs, or after reflection, the role just isn’t the right fit. Whatever the reason, you’ll want to decline gracefully while still expressing gratitude—burning bridges is never a good look.

Email Template: Declining a Job Offer Politely

6. The “What Next” Checklist: After You Sign

Once the digital ink is dry, the real transition begins. To ensure a smooth handoff from candidate to employee, follow these “what next” steps:

• Confirm your start date and arrival details: Don’t assume. Ask if you are reporting in person or logging on remotely, and at what time.
• Complete your background check and I-9s: Most media and corporate roles require third-party verification. Complete these immediately to avoid delaying your first paycheck.
• The “Notice” Period: Resign from your current position professionally. Standard practice is two weeks, but check your current contract for specific requirements.
• Request a Tech Onboarding list: Ask HR what hardware or software you’ll need to be familiar with. In digital media, knowing if you’re on Slack, Microsoft Teams, or Google Workspace ahead of time reduces Day 1 anxiety.

7. Don’t Update Your Online Job Status—Yet

Sure, you’re excited to update your LinkedIn and other social networks with your newly minted job title. But it’s better to wait.

Once you’ve been with your job for a few months and are sure it’s the place for you, it’s a safe time to update your social networks with your new job title.

Brush up on a skill to get a jump-start on that new job. Check out Mediabistro’s online courses to get started. Whether you’re looking for a crash course or a full courseload, our instructors deliver the most in-demand skills for today’s digital media jobs.

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FAQs: Thank You Emails for Job Offers

Q: Should I send a thank-you email after accepting a job offer?

A: Yes, absolutely. Sending a thank-you email after accepting a job offer is a professional courtesy that shows your enthusiasm and leaves a positive impression. Keep it brief—express your excitement, confirm key details like your start date, and let them know you’re looking forward to joining the team.

Q: How should I respond when I receive a job offer call?

A: Express gratitude and excitement for the opportunity, and ask for time to review the offer details before giving a response. A good line: “Thank you so much for the offer. I am so excited for this opportunity. When would you like a response?” It’s important to communicate your interest while ensuring you have enough time to make an informed decision.

Q: How long do I have to respond to a job offer?

A: Most employers expect a response within 3-5 business days. If you need more time, it’s perfectly acceptable to ask—just be professional about it. Anything longer than a week without communication may signal disinterest to the employer.

Q: What are red flags to watch out for when I get a job offer?

A: A major red flag is if the employer pressures you for an immediate decision. Other warning signs include: a verbal offer with no written follow-up, vague job responsibilities, significant changes from what was discussed in interviews, and reluctance to share compensation details. Companies should allow you time to review the offer and make a well-informed decision.

Q: How can I determine if the salary and benefits are competitive?

A: Use websites like Payscale, Glassdoor, or Levels.fyi (for tech roles) to research market standards for the position. Evaluate the entire compensation package, including perks and benefits, against industry norms.

Q: What steps should I take to negotiate the job offer?

A: Draft a counteroffer email expressing your enthusiasm for the position, highlighting your key selling points, and proposing a revised salary based on your market research and the value you bring to the company. Use the salary negotiation email template above as a starting point.

Q: How do I thank a recruiter after getting the job?

A: Send a brief, genuine thank-you email acknowledging their help throughout the process. Mention specific ways they supported you (interview prep, updates, advocacy) and offer to stay in touch or refer candidates in the future. Use the recruiter thank you template above.

Q: What should I say after accepting a job offer?

A: After verbally accepting, send a follow-up email that: (1) thanks them for the opportunity, (2) confirms your start date and key terms, (3) asks about any pre-boarding paperwork or preparation, and (4) expresses your excitement to join the team. See our thank you email after accepting template.

Q: How do I inform other potential employers about my job acceptance elsewhere?

A: Send a courteous email to withdraw your application, expressing appreciation for the opportunity and possible future collaboration. Be prompt—once you’ve accepted an offer, let other companies know so they can move forward with other candidates.

Q: What should I include in a thank-you email after accepting a job offer?

A: Thank the employer for the opportunity, express your excitement about joining the team, confirm key details (start date, salary), ask about any documents or preparation needed, and provide your contact information. Keep it professional but warm.

Q: When should I update my job status on social media after accepting a new position?

A: Wait until you’ve been in the position for a few months and are sure it’s the right fit before updating your job status on social media platforms. Updating immediately can be awkward if the role doesn’t work out.

Q: Should I send a thank-you email after I’ve been hired and started working?

A: Yes! Sending a thank you email after your first week or two is a thoughtful gesture that makes a great impression on your new manager. Thank them for hiring you, mention something positive about your onboarding experience, and express your excitement about contributing to the team. Use our “thank you for hiring me” template above.

Last updated: January 2026