North Wind Group
Administrative Specialist 04005 LBYD Federal
North Wind Group, Berkeley, California, United States, 94704
divh2Administrative Specialist/h2pAt LBYD Federal, Large Firm Expertise, Small Firm Responsiveness, is the motto that we put into action every day./ppWe perform high quality engineering, architecture, and professional services in a fast-paced and collaborative environment, with our employees being our greatest asset. We offer you the opportunity to work on exciting and challenging projects for a wide variety of federal clients nationwide. LBYD Federal prides ourselves in being responsive to our clients and partners by empowering you to make decisions and build trust on the front lines./ppWe provide exceptional opportunities for you to develop and grow your career through education, training, certifications, work assignments, and advancement. We also strive to maintain a 98% employee retention rate, by providing exceptional growth opportunities across affiliated business lines including Engineering, Environmental, Construction, and Mission Support activities./ppLBYD Federal has a highly competitive benefits package including 401(k) matching and medical, dental, and life insurance options. We have a formalized mentorship program, professional development through North Wind University, a health
wellness program, and an employee service awards program to enhance your experience and job satisfaction. Additionally, we support the communities where we live and work by taking part in community fundraisers and volunteering through local organizations. LBYD Federal is a diverse, veteran-friendly firm that provides the right environment for leaders and results-oriented professionals to thrive. Come join our team!/ppstrongPosition Purpose:/strong/ppThe Administrative Specialist will provide administrative support to the U.S. Department of Energy (DOE)./ppstrongEssential Duties And Responsibilities:/strong/pulliProvide contract administration support to Contracting Officers:/liliAssist with Contract FAR and DEAR clause updates./liliPrepare Language Mods/liliPrepare Mod Checklist, Memo to File, and Continuation Pages for Language Modifications./liliUpdate Conformed Contract/liliUpdate Contract Mod Spreadsheet/liliPrepare and execute Funding Modifications in STRIPES/liliTrack LBNL Gifts by recording in Gifts Log/liliManage and maintain administrative databases to include structure and content (ie: SharePoint)/liliProvide records management and archival support:/liliConvert all paper records into electronic format./liliAdminister Records filing and disposition./liliResearch NARA and DOE Disposition schedules and analyze to determine appropriate records disposition./liliCreate and update Records Inventory Disposition Schedule (RIDS) for Site Office./liliFile correspondence electronically in SharePoint./liliArchive documents to Federal Records Center using the Archives and Records Centers Information System (ARCIS)./liliFile incoming/outgoing documents using the SharePoint electronic database system/liliResearch/ locate letters and documents for staff./liliProvide correspondence, reports, and graphic presentation support using BSO Correspondence Guidelines./liliProvide conference calls/video conferences set ups including coordinating with participants/liliEnsure Senior Level Management meetings are managed and coordinate with outside partners./liliAssist with preparing travel authorizations, making travel reservations, and processing vouchers upon completion of travel./li/ulpstrongAdditional Duties And Responsibilities:/strong/pulliMaintain a close and highly responsive relationship with the day-to-day activities of the managers, supervisors, and staff./liliFunctions effectively independently/liliResponsible for keeping an immediate work area in a neat and orderly condition to ensure the safety of self and coworkers./liliReport any unsafe conditions and/or practices to the appropriate supervisor and human resources. Immediately correct any unsafe conditions to the best of own ability./li/ulpstrongMinimum Qualifications:/strong/ppstrongEducation and Experience:/strong/pulliHS Diploma or GED/lili6 years experience office administration/li/ulpstrongSkills and Abilities:/strong/pulliHigh level of proficiency in time management and ability to follow set procedures and processes./liliAbility to recall/retain a high volume of information/details./liliEffective communication is vital to prevent any misunderstandings and/or misinterpretations/liliProficiency in Microsoft Office Suite and Adobe./liliKnowledge of, or training in, Video Conference systems such as Microsoft Teams or Zoom, Adobe, and SharePoint sharing of documents./liliExcellent proofreading and editing skills/liliMust be proficient in CONCUR and ADTRAV./li/ulpstrongSpecial Requirements:/strong/pulliAbility to pass a background check and drug screening and/or obtain any required security passes and network access./li/ulpstrongPreferred Qualifications:/strong/pulliDOE Experience preferred/li/ulpstrongPhysical Demands:/strong/ppThis position is a sedentary role. While performing the duties of this job, the employee will be sitting for long periods of time but will also be required to stand, walk, and communicate with others, and light lifting up to 20 pounds./ppstrongWorking Environment:/strong/pulliAll work will be performed indoors./liliExposure to standard office equipment and noise levels./li/ulpNorth Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page./ppReasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline +1.208.528.8718 or use the Request for Reasonable Accommodation form to get assistance./ppNorth Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability./ppProof of citizenship will be required as a condition of employment./ppCandidates may be required to obtain and hold a Secret or Higher US Government Clearance./p/div
wellness program, and an employee service awards program to enhance your experience and job satisfaction. Additionally, we support the communities where we live and work by taking part in community fundraisers and volunteering through local organizations. LBYD Federal is a diverse, veteran-friendly firm that provides the right environment for leaders and results-oriented professionals to thrive. Come join our team!/ppstrongPosition Purpose:/strong/ppThe Administrative Specialist will provide administrative support to the U.S. Department of Energy (DOE)./ppstrongEssential Duties And Responsibilities:/strong/pulliProvide contract administration support to Contracting Officers:/liliAssist with Contract FAR and DEAR clause updates./liliPrepare Language Mods/liliPrepare Mod Checklist, Memo to File, and Continuation Pages for Language Modifications./liliUpdate Conformed Contract/liliUpdate Contract Mod Spreadsheet/liliPrepare and execute Funding Modifications in STRIPES/liliTrack LBNL Gifts by recording in Gifts Log/liliManage and maintain administrative databases to include structure and content (ie: SharePoint)/liliProvide records management and archival support:/liliConvert all paper records into electronic format./liliAdminister Records filing and disposition./liliResearch NARA and DOE Disposition schedules and analyze to determine appropriate records disposition./liliCreate and update Records Inventory Disposition Schedule (RIDS) for Site Office./liliFile correspondence electronically in SharePoint./liliArchive documents to Federal Records Center using the Archives and Records Centers Information System (ARCIS)./liliFile incoming/outgoing documents using the SharePoint electronic database system/liliResearch/ locate letters and documents for staff./liliProvide correspondence, reports, and graphic presentation support using BSO Correspondence Guidelines./liliProvide conference calls/video conferences set ups including coordinating with participants/liliEnsure Senior Level Management meetings are managed and coordinate with outside partners./liliAssist with preparing travel authorizations, making travel reservations, and processing vouchers upon completion of travel./li/ulpstrongAdditional Duties And Responsibilities:/strong/pulliMaintain a close and highly responsive relationship with the day-to-day activities of the managers, supervisors, and staff./liliFunctions effectively independently/liliResponsible for keeping an immediate work area in a neat and orderly condition to ensure the safety of self and coworkers./liliReport any unsafe conditions and/or practices to the appropriate supervisor and human resources. Immediately correct any unsafe conditions to the best of own ability./li/ulpstrongMinimum Qualifications:/strong/ppstrongEducation and Experience:/strong/pulliHS Diploma or GED/lili6 years experience office administration/li/ulpstrongSkills and Abilities:/strong/pulliHigh level of proficiency in time management and ability to follow set procedures and processes./liliAbility to recall/retain a high volume of information/details./liliEffective communication is vital to prevent any misunderstandings and/or misinterpretations/liliProficiency in Microsoft Office Suite and Adobe./liliKnowledge of, or training in, Video Conference systems such as Microsoft Teams or Zoom, Adobe, and SharePoint sharing of documents./liliExcellent proofreading and editing skills/liliMust be proficient in CONCUR and ADTRAV./li/ulpstrongSpecial Requirements:/strong/pulliAbility to pass a background check and drug screening and/or obtain any required security passes and network access./li/ulpstrongPreferred Qualifications:/strong/pulliDOE Experience preferred/li/ulpstrongPhysical Demands:/strong/ppThis position is a sedentary role. While performing the duties of this job, the employee will be sitting for long periods of time but will also be required to stand, walk, and communicate with others, and light lifting up to 20 pounds./ppstrongWorking Environment:/strong/pulliAll work will be performed indoors./liliExposure to standard office equipment and noise levels./li/ulpNorth Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page./ppReasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline +1.208.528.8718 or use the Request for Reasonable Accommodation form to get assistance./ppNorth Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability./ppProof of citizenship will be required as a condition of employment./ppCandidates may be required to obtain and hold a Secret or Higher US Government Clearance./p/div