Overview
The initial focus will be supporting Purchase Order (PO) tracking and shipment coordination for the team, with additional responsibilities expected to evolve as the business scales. This position is ideal for a highly detail-oriented, early-career professional who excels at data accuracy, organization, and structured communication.
Key Responsibilities
Track and manage all monthly purchase orders sent to global vendors
Receive, review, and consolidate vendor-provided Excel spreadsheets into a master PO tracker
Monitor shipment timelines and flag status using clear indicators
Enter and maintain accurate PO, shipment, cost, and unit data within the ERP system (NetSuite)
Manually update changes received from vendors, including quantities, delivery dates, and costs
Match vendor packing slips to purchase orders and shipment records
Support Quality Assurance workflows related to shipments and orders
Manage and organize inbound email communications from vendors and internal stakeholders
Ensure all PO and shipment data is accurate, complete, and up to date
Required Qualifications
1–2+ years of experience in data entry, operations, supply chain support, or administrative roles
Extremely high attention to detail — errors in this role can have significant business impact
Strong Excel skills, including working with large datasets and consolidating multiple files
Professional and clear written communication, particularly via email
Proven ability to manage repetitive, accuracy-driven work with consistency and accountability
Comfortable learning new systems and processes (NetSuite experience is a plus but not required)
Preferred (Not Required)
Experience working with purchase orders, shipments, or vendor coordination
Exposure to ERP systems (especially NetSuite)
Experience working with international vendors or logistics data
This is
not
an analytics, reporting, or modeling role
No dashboard creation, insights generation, or technical analysis required
Primary focus is execution, tracking, accuracy, and operational support
#J-18808-Ljbffr
Key Responsibilities
Track and manage all monthly purchase orders sent to global vendors
Receive, review, and consolidate vendor-provided Excel spreadsheets into a master PO tracker
Monitor shipment timelines and flag status using clear indicators
Enter and maintain accurate PO, shipment, cost, and unit data within the ERP system (NetSuite)
Manually update changes received from vendors, including quantities, delivery dates, and costs
Match vendor packing slips to purchase orders and shipment records
Support Quality Assurance workflows related to shipments and orders
Manage and organize inbound email communications from vendors and internal stakeholders
Ensure all PO and shipment data is accurate, complete, and up to date
Required Qualifications
1–2+ years of experience in data entry, operations, supply chain support, or administrative roles
Extremely high attention to detail — errors in this role can have significant business impact
Strong Excel skills, including working with large datasets and consolidating multiple files
Professional and clear written communication, particularly via email
Proven ability to manage repetitive, accuracy-driven work with consistency and accountability
Comfortable learning new systems and processes (NetSuite experience is a plus but not required)
Preferred (Not Required)
Experience working with purchase orders, shipments, or vendor coordination
Exposure to ERP systems (especially NetSuite)
Experience working with international vendors or logistics data
This is
not
an analytics, reporting, or modeling role
No dashboard creation, insights generation, or technical analysis required
Primary focus is execution, tracking, accuracy, and operational support
#J-18808-Ljbffr