Document Specialist
SPX FLOW, Inc., Rochester, NY, United States
JOB SUMMARY
SPX Flow is looking for a Document Specialist & Project Coordinator who will be responsible for managing the customer documentation requirements of projects within the SPX Project Management Team. The SPX Project Management Team coordinates a highly detailed array of documentation across their customer base, managed according to the appropriate deadlines as set by the negotiated scope of work. The Document Specialist & Project Coordinator assists the Project Managers by ensuring that all documentation requirements are met and delivered according to the defined scope.
PRINCIPAL DUTIES AND RESPONSIBILITIES Coordinate documentation workflow between Customer and internal SPX FLOW Depts Principle contact with Customer on document/drawing submittals and returns; (approval process) Distribute documentation to Customer according to agreed Vendor Documentation Requirement List (VDRL/SDRL) via agreed channels (platforms, emails, drop site, portals, SP) Control submitted documentation to be in line with Customer requirements and in compliance with internal regulations Collect and review internal testing documents, WPS, calibrations, procedures, technical documentation for general accuracy and make sure consistent across all documentation packages. Complete Customer templates for cover pages and transmittal forms Scan relevant documentation from supplier, sub supplier, or engineering data for submittal Print Customer documentation required for on-site inspection Management of the final sales order files Submit documentation for translation to other languages for international orders Attend weekly meetings with Customers for document review, as required Compile Customer Manufacturing Record Books (MRB), as required. Manage IOM documentation internally, track to closure (final documentation), and coordinate 3rd party printing of IOM manuals when necessary. KNOWLEDGE, SKILLS & ABILITIES
Customer & Results oriented Highly developed communication skills, both verbal and written Business minded and pro-active Ability to work well cross-functionally with other departments as a valuable team member Soft and hard skills to work with multisite stakeholders in a global organization Must be able to work in a high stress environment and on multiple projects simultaneously; able to transition frequently between tasks. Must have the ability to understand the big picture of project work; while maintaining attention to detail that accurate documentation requires. An active personality and internal drive to engage stakeholders EDUCATION AND EXPERIENCE
Associate degree in a Business-Related Discipline, minimum. Bachelor degree in a Business or Technical Related Discipline, preferred. 3+ years work experience in a manufacturing office-based setting will be considered in lieu of education.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is regularly required to sit and use hands, fingers, handle or feel, talk, see and hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move occasionally lift office products and supplies, up to 25 pounds. Use of the appropriate PPE is required.
WORKING CONDITIONS
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job operates in a manufacturing professional office environment. The employee can be exposed to fumes or airborne particles, moving mechanical parts, vibration and loud noise level while on the production floor.
The noise level in the office work environment is usually moderate.
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
SPX FLOW is an equal opportunity employer and makes employment decisions without regard to race, color, religion, national origin, gender, age, disability, protected veteran status, or any other reason prohibited by law.
Anticipated salary range for this position: $75,000-$85,000 + bonus. The anticipated salary range is what we believe to be the likely base salary range for this position at the time of posting. Actual salary for this position will depend on relevant qualifications, skills, and experience.
SPX FLOW VALUES
SPX Flow employees are expected to behave in accordance with our company values as outlined below.
SPX Flow is looking for a Document Specialist & Project Coordinator who will be responsible for managing the customer documentation requirements of projects within the SPX Project Management Team. The SPX Project Management Team coordinates a highly detailed array of documentation across their customer base, managed according to the appropriate deadlines as set by the negotiated scope of work. The Document Specialist & Project Coordinator assists the Project Managers by ensuring that all documentation requirements are met and delivered according to the defined scope.
PRINCIPAL DUTIES AND RESPONSIBILITIES Coordinate documentation workflow between Customer and internal SPX FLOW Depts Principle contact with Customer on document/drawing submittals and returns; (approval process) Distribute documentation to Customer according to agreed Vendor Documentation Requirement List (VDRL/SDRL) via agreed channels (platforms, emails, drop site, portals, SP) Control submitted documentation to be in line with Customer requirements and in compliance with internal regulations Collect and review internal testing documents, WPS, calibrations, procedures, technical documentation for general accuracy and make sure consistent across all documentation packages. Complete Customer templates for cover pages and transmittal forms Scan relevant documentation from supplier, sub supplier, or engineering data for submittal Print Customer documentation required for on-site inspection Management of the final sales order files Submit documentation for translation to other languages for international orders Attend weekly meetings with Customers for document review, as required Compile Customer Manufacturing Record Books (MRB), as required. Manage IOM documentation internally, track to closure (final documentation), and coordinate 3rd party printing of IOM manuals when necessary. KNOWLEDGE, SKILLS & ABILITIES
Customer & Results oriented Highly developed communication skills, both verbal and written Business minded and pro-active Ability to work well cross-functionally with other departments as a valuable team member Soft and hard skills to work with multisite stakeholders in a global organization Must be able to work in a high stress environment and on multiple projects simultaneously; able to transition frequently between tasks. Must have the ability to understand the big picture of project work; while maintaining attention to detail that accurate documentation requires. An active personality and internal drive to engage stakeholders EDUCATION AND EXPERIENCE
Associate degree in a Business-Related Discipline, minimum. Bachelor degree in a Business or Technical Related Discipline, preferred. 3+ years work experience in a manufacturing office-based setting will be considered in lieu of education.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is regularly required to sit and use hands, fingers, handle or feel, talk, see and hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move occasionally lift office products and supplies, up to 25 pounds. Use of the appropriate PPE is required.
WORKING CONDITIONS
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job operates in a manufacturing professional office environment. The employee can be exposed to fumes or airborne particles, moving mechanical parts, vibration and loud noise level while on the production floor.
The noise level in the office work environment is usually moderate.
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
SPX FLOW is an equal opportunity employer and makes employment decisions without regard to race, color, religion, national origin, gender, age, disability, protected veteran status, or any other reason prohibited by law.
Anticipated salary range for this position: $75,000-$85,000 + bonus. The anticipated salary range is what we believe to be the likely base salary range for this position at the time of posting. Actual salary for this position will depend on relevant qualifications, skills, and experience.
SPX FLOW VALUES
SPX Flow employees are expected to behave in accordance with our company values as outlined below.