Order Management Specialist
Vaisala, Burlington, MA, United States
Why Join Us?
We are currently searching for a
Order Management Specialist, Invoicing
in our
Burlington, Massachusetts
office. You will maintain relationships with customers and continuously improve the quality and efficiency of invoice handling by ensuring that customer requirements are met. The role focuses on administrative and invoicing related tasks. This is a
hybrid
position.
What's Your Role? This position is a key contact point for invoice related inquiries from both internal and external stakeholders. Your daily responsibilities include invoicing tasks, ensuring data accuracy across invoicing systems and channels, and collecting past‑due invoices.
Invoicing Tasks
Create and process credit and debit invoices.
Upload invoices to customer portals.
Handle Pagero (e‑invoicing) related tasks.
Resolve invoicing disputes (dispute case handling).
Assist with collecting past‑due invoices.
Order Handling & Data Management
Complete vendor forms and questionnaires as required by customers for onboarding.
Manage customer portals.
Active communication with customers and internal stakeholders.
Maintain customer data in Salesforce.
What Will You Bring?
High school diploma and 2‑3 years of experience, or an equivalent combination of education and experience.
Strong attention to detail and organization skills.
Excellent time management and multi‑tasking.
Ability to work in fast‑paced, high‑volume capacity.
Maintain a positive professional attitude at all times.
Seeking candidates with portal invoicing experience.
Experience in MS Office (Word, Excel, Outlook, PowerPoint).
SAP experience desired.
Must be flexible, self‑motivated, have a take‑charge attitude, and prioritize tasks from multiple supervisors.
Customer focused.
ANTICIPATED SALARY RANGE $70,000 – $85,000 base salary with a performance bonus plan. Salary is determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. Additionally, we offer a competitive benefits package outlined below.
Apply at the latest on
April 13th, 2026 .
Company Profile Our Vaisala solutions contribute to societies and people’s lives in over 150 countries – and can even be found in space. With our technological innovations for measuring weather, environmental and industrial conditions, we have a key role in solving the grand social and environmental challenges of our time. We offer you a career with a clear purpose and a chance to create observations for a better world.
What We Offer Our benefits package includes health, dental, and vision insurance, flexible spending accounts, company‑paid life, long and short term disability, 401(k) plan with company match, voluntary benefits programs, fitness reimbursement, Employee Assistance Programs, and tuition reimbursement. We also offer holiday pay and generous paid time off.
Legal & EEO Statements To be considered, you must be currently eligible to work in the U.S. Vaisala participates in the E‑Verify employment verification system. Candidates are subject to a complete background check prior to an offer being extended. As a federal contractor, Vaisala reserves the right to enforce government‑mandated vaccination requirements for its employees.
EOE V/D
Vaisala is proud to be an Equal Opportunity Employer and is committed to providing equal employment opportunity for all persons in all facets of employment. All qualified applications will receive consideration for employment without regard to any legally protected status.
Reasonable Accommodation Notice
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. As a government contractor, Vaisala complies with Section 503 of the Rehabilitation Act of 1973, prohibiting discrimination in employment against individuals with disabilities and requiring affirmative action to recruit, hire, promote, and retain these individuals.
If you require a reasonable accommodation to complete an application for a recognized disability under applicable law, please contact Human Resources by phone at 303‑499‑1701 or by email at ushr@vaisala.com.
#J-18808-Ljbffr
Order Management Specialist, Invoicing
in our
Burlington, Massachusetts
office. You will maintain relationships with customers and continuously improve the quality and efficiency of invoice handling by ensuring that customer requirements are met. The role focuses on administrative and invoicing related tasks. This is a
hybrid
position.
What's Your Role? This position is a key contact point for invoice related inquiries from both internal and external stakeholders. Your daily responsibilities include invoicing tasks, ensuring data accuracy across invoicing systems and channels, and collecting past‑due invoices.
Invoicing Tasks
Create and process credit and debit invoices.
Upload invoices to customer portals.
Handle Pagero (e‑invoicing) related tasks.
Resolve invoicing disputes (dispute case handling).
Assist with collecting past‑due invoices.
Order Handling & Data Management
Complete vendor forms and questionnaires as required by customers for onboarding.
Manage customer portals.
Active communication with customers and internal stakeholders.
Maintain customer data in Salesforce.
What Will You Bring?
High school diploma and 2‑3 years of experience, or an equivalent combination of education and experience.
Strong attention to detail and organization skills.
Excellent time management and multi‑tasking.
Ability to work in fast‑paced, high‑volume capacity.
Maintain a positive professional attitude at all times.
Seeking candidates with portal invoicing experience.
Experience in MS Office (Word, Excel, Outlook, PowerPoint).
SAP experience desired.
Must be flexible, self‑motivated, have a take‑charge attitude, and prioritize tasks from multiple supervisors.
Customer focused.
ANTICIPATED SALARY RANGE $70,000 – $85,000 base salary with a performance bonus plan. Salary is determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. Additionally, we offer a competitive benefits package outlined below.
Apply at the latest on
April 13th, 2026 .
Company Profile Our Vaisala solutions contribute to societies and people’s lives in over 150 countries – and can even be found in space. With our technological innovations for measuring weather, environmental and industrial conditions, we have a key role in solving the grand social and environmental challenges of our time. We offer you a career with a clear purpose and a chance to create observations for a better world.
What We Offer Our benefits package includes health, dental, and vision insurance, flexible spending accounts, company‑paid life, long and short term disability, 401(k) plan with company match, voluntary benefits programs, fitness reimbursement, Employee Assistance Programs, and tuition reimbursement. We also offer holiday pay and generous paid time off.
Legal & EEO Statements To be considered, you must be currently eligible to work in the U.S. Vaisala participates in the E‑Verify employment verification system. Candidates are subject to a complete background check prior to an offer being extended. As a federal contractor, Vaisala reserves the right to enforce government‑mandated vaccination requirements for its employees.
EOE V/D
Vaisala is proud to be an Equal Opportunity Employer and is committed to providing equal employment opportunity for all persons in all facets of employment. All qualified applications will receive consideration for employment without regard to any legally protected status.
Reasonable Accommodation Notice
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. As a government contractor, Vaisala complies with Section 503 of the Rehabilitation Act of 1973, prohibiting discrimination in employment against individuals with disabilities and requiring affirmative action to recruit, hire, promote, and retain these individuals.
If you require a reasonable accommodation to complete an application for a recognized disability under applicable law, please contact Human Resources by phone at 303‑499‑1701 or by email at ushr@vaisala.com.
#J-18808-Ljbffr