Order Entry Specialist
Aston Carter, Carol Stream, IL, United States
Order Entry Specialist
We are seeking an experienced Order Entry Specialist to support a portfolio of approximately 10 large OEM customers. This role focuses heavily on order processing, customer communication, and coordination between internal teams to ensure accurate and timely fulfillment. The ideal candidate thrives in a fast-paced manufacturing setting and enjoys being a key point of contact for customers. Key Responsibilities
Enter and manage customer orders accurately in the system Review purchase orders and invoices for accuracy and completeness Provide ongoing customer support related to orders, deliveries, pricing, and general inquiries Communicate primarily via email with customers, with limited phone interaction (approximately 10%) Review freight dates and proactively update customers on delivery timelines Track and trace orders through fulfillment and delivery Process, review, and follow up on customer invoices Prepare and provide customer quotes as needed Required Qualifications
2+ years of order entry experience Experience working in a manufacturing environment Strong understanding of purchase orders and invoices Professional written and verbal customer communication skills Computer proficiency, including Microsoft Office Suite and basic Excel Preferred Skills & Attributes
Strong critical thinking and problem-solving mindset Basic math skills High attention to detail and accuracy Ability to manage multiple priorities and customers simultaneously Work Environment
Small office, family-oriented environment Cubicle-style workspace Equipment provided Direct reporting relationship to the CEO No weekend work; overtime only as needed Job Type & Location This is a Contract to Hire position based out of Carol Stream, IL. Pay and Benefits The pay range for this position is $22.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Carol Stream, IL. Application Deadline This position is anticipated to close on Apr 9, 2026. Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
We are seeking an experienced Order Entry Specialist to support a portfolio of approximately 10 large OEM customers. This role focuses heavily on order processing, customer communication, and coordination between internal teams to ensure accurate and timely fulfillment. The ideal candidate thrives in a fast-paced manufacturing setting and enjoys being a key point of contact for customers. Key Responsibilities
Enter and manage customer orders accurately in the system Review purchase orders and invoices for accuracy and completeness Provide ongoing customer support related to orders, deliveries, pricing, and general inquiries Communicate primarily via email with customers, with limited phone interaction (approximately 10%) Review freight dates and proactively update customers on delivery timelines Track and trace orders through fulfillment and delivery Process, review, and follow up on customer invoices Prepare and provide customer quotes as needed Required Qualifications
2+ years of order entry experience Experience working in a manufacturing environment Strong understanding of purchase orders and invoices Professional written and verbal customer communication skills Computer proficiency, including Microsoft Office Suite and basic Excel Preferred Skills & Attributes
Strong critical thinking and problem-solving mindset Basic math skills High attention to detail and accuracy Ability to manage multiple priorities and customers simultaneously Work Environment
Small office, family-oriented environment Cubicle-style workspace Equipment provided Direct reporting relationship to the CEO No weekend work; overtime only as needed Job Type & Location This is a Contract to Hire position based out of Carol Stream, IL. Pay and Benefits The pay range for this position is $22.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Carol Stream, IL. Application Deadline This position is anticipated to close on Apr 9, 2026. Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.