TxDMV - Legal Secretary
Texas, Austin, TX, United States
SUBMISSION OF APPLICATION
To apply for this position, complete an online application through the Applicant Career Section or through WorkInTexas. Select “Apply Online” button. Complete your online applicant profile and the State of Texas Application for Employment. TxDMV does not accept paper applications.
Effective January 23, 2026:
You will be required to attach a résumé to your application which will be used for screening purposes.
Please ensure your résumé is detailed and specific, including a full employment history (full time or part time), education, licenses, and skills.
Your résumé must include the month and year for start and end dates for each listed employer.
Failure to fully complete the application requirements and pre‑screening questions may disqualify you for consideration for this position.
Applicants who require accommodation for the interview process should contact Human Resources at 512-465-4043 when contacted to schedule an interview.
STATE CLASSIFICATION: LEGAL SECRETARY V (3569) Telework may be available based on TxDMV operational needs (subject to change).
GENERAL DESCRIPTION Our mission at the Texas Department of Motor Vehicles (TxDMV) is to serve, protect and advance the citizens and industries in the state with quality motor vehicle related services. We are a dynamic state agency dedicated to customer service, consumer protection, and the success of motor vehicle-related industries.
Performs highly advanced (senior-level) legal secretarial working support for the Enforcement Division of the Texas Department of Motor Vehicles (TXDMV). Provides legal and administrative support for the contested case process and the division’s staff attorneys. Communicates effectively with clients, attorneys, agencies, and the public.
May provide work direction to others in a lead worker capacity.
Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.
ESSENTIAL DUTIES Effectively works with the attorney staff to prepare, review, and edit legal correspondence and other legal documents as directed and within Standard Operating Procedures processing guidelines. Monitors and logs incoming correspondence and processes documents related to case litigation on Motor Vehicle and Motor Carrier cases. Determines appropriate handling and tracks status of required responses.
Enters and retrieves data using a case management database system to create work documents, initiate case activities and maintain case notes.
Processes and prepares motions for attorney review and signature and forwards appropriate documents to the State Office of Administrative Hearings (SOAH) on behalf of TxDMV in a timely manner. Assists attorneys with organizing trial and hearing materials and coordinating with SOAH on docketing hearings.
Timely prepares notices and communicates with Respondents. Files pleadings with courts. Redacts and bate stamps exhibits. May verify citations, quotations, footnotes, and references for accuracy. Assists in the preparation of policy guidelines for legal and/or court services.
May assist judges and attorneys with case management and docket control.
Reviews legal publications and performs database searches to identify laws and court decisions relevant to pending cases.
Provides the highest level of internal and external customer service when providing a verbal or written response to all inquiries related to litigation on enforcement cases. Interprets and relays rules, regulations, policies, and procedures for internal and external customers in a responsive and courteous manner.
May assist staff attorneys with answering telephone calls, providing basic legal assistance, and routing calls to appropriate parties.
May maintain and coordinate a mediation appointment calendar with attorneys and respondents as requested. Prepares notifications and maintains mediation case records.
Prepares responses to legislation inquiries and open records requests.
May serve as lead worker providing direction and training to others.
Performs one‑time, and/or short‑term, or ongoing projects, new activities or reassignment of responsibilities as directed by management. Assists in the preparation of tutorials on technology.
KNOWLEDGE, SKILLS, AND ABILITIES Ability to apply legal practices and terminology, as well as correct spelling, punctuation, grammar, and sentence structure.
Skill in the use of computer and office equipment and reference materials.
Ability to prepare legal correspondence and documents; to maintain files and records; to interpret rules, regulations, policies, and procedures; to communicate effectively; and to serve as lead worker providing direction to others.
Ability to assess situations quickly and make effective decisions under tight deadlines and pressure, even when information is limited or incomplete.
Ability to perform at a high level, identify gaps, and proactively address them to ensure effective outcomes.
Ability to effectively self‑manage and measure work by setting clear objectives, assigning accountability, tracking progress and results, and building feedback loops, while leveraging a strong understanding of organizational dynamics, culture, and formal and informal networks to drive outcomes.
MINIMUM REQUIREMENTS Education and Experience
Associate’s degree or equivalent plus four (4) years’ experience as a legal secretary/assistant or work supporting attorneys and experience with Microsoft Word, Adobe, and Excel software. Additional related experience may be substituted for education on a year per year basis. (Experience requirements may be satisfied by full‑time experience or the prorated part‑time equivalent.
BENEFITS The State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one‑third of total compensation. Benefits include:
Retirement Plan
Paid Group Health & Life Insurance for employees
Paid Holidays
Paid Vacation Leave
Paid Sick Leave
Longevity Pay
Dental
Vision
Dependent Optional Life Insurance
Voluntary AD&D Insurance
QUALIFIED EMPLOYER In addition, the Texas Department of Motor Vehicles is considered a qualified employer for the Department of Education’s Public Student Loan Forgiveness (PSLF) program.
ADDITIONAL INFORMATION REGISTRATION, CERTIFICATION AND/OR LICENSURE A valid Class “C” driver’s license is required. If not currently a Texas resident, must obtain a Texas Driver’s License within ninety (90) days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct department business.
Job offers and continuation of employment is contingent upon:
Proof of education listed on the application
Eligibility to work in the United States
Satisfactory results from a pre‑employment criminal history background check and driver’s record check
Compliance with Selective Service registration for males ages 18‑25
Required to attend work regularly and observe approved work hours in accordance with department policies and procedures.
MILITARY If selected for the position the following must be provided for proof of military employment preference:
Veteran must provide form DD 214
Surviving Spouse or Orphan must provide DD 1300 or DD 214.
Military Occupational Specialty (MOS) codes that may correspond to the state classification title for this position are listed on the State Auditor’s Office Job Descriptions; click on the occupational category for the position. Additional MOS can be found at the State Auditor’s Office Military Crosswalk Guide.
Texas Veterans Commission provides helpful employment information.
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER The Texas Department of Motor Vehicles is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, pregnancy, disability, military status, age, or any other characteristic protected by federal or state law. The TxDMV provides accommodations for persons with disabilities in accordance with the American with Disabilities Act. If you need help with the employment process or require other accommodation, please contact the Human Resources office for assistance on 512-465-4043.
#J-18808-Ljbffr
Effective January 23, 2026:
You will be required to attach a résumé to your application which will be used for screening purposes.
Please ensure your résumé is detailed and specific, including a full employment history (full time or part time), education, licenses, and skills.
Your résumé must include the month and year for start and end dates for each listed employer.
Failure to fully complete the application requirements and pre‑screening questions may disqualify you for consideration for this position.
Applicants who require accommodation for the interview process should contact Human Resources at 512-465-4043 when contacted to schedule an interview.
STATE CLASSIFICATION: LEGAL SECRETARY V (3569) Telework may be available based on TxDMV operational needs (subject to change).
GENERAL DESCRIPTION Our mission at the Texas Department of Motor Vehicles (TxDMV) is to serve, protect and advance the citizens and industries in the state with quality motor vehicle related services. We are a dynamic state agency dedicated to customer service, consumer protection, and the success of motor vehicle-related industries.
Performs highly advanced (senior-level) legal secretarial working support for the Enforcement Division of the Texas Department of Motor Vehicles (TXDMV). Provides legal and administrative support for the contested case process and the division’s staff attorneys. Communicates effectively with clients, attorneys, agencies, and the public.
May provide work direction to others in a lead worker capacity.
Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.
ESSENTIAL DUTIES Effectively works with the attorney staff to prepare, review, and edit legal correspondence and other legal documents as directed and within Standard Operating Procedures processing guidelines. Monitors and logs incoming correspondence and processes documents related to case litigation on Motor Vehicle and Motor Carrier cases. Determines appropriate handling and tracks status of required responses.
Enters and retrieves data using a case management database system to create work documents, initiate case activities and maintain case notes.
Processes and prepares motions for attorney review and signature and forwards appropriate documents to the State Office of Administrative Hearings (SOAH) on behalf of TxDMV in a timely manner. Assists attorneys with organizing trial and hearing materials and coordinating with SOAH on docketing hearings.
Timely prepares notices and communicates with Respondents. Files pleadings with courts. Redacts and bate stamps exhibits. May verify citations, quotations, footnotes, and references for accuracy. Assists in the preparation of policy guidelines for legal and/or court services.
May assist judges and attorneys with case management and docket control.
Reviews legal publications and performs database searches to identify laws and court decisions relevant to pending cases.
Provides the highest level of internal and external customer service when providing a verbal or written response to all inquiries related to litigation on enforcement cases. Interprets and relays rules, regulations, policies, and procedures for internal and external customers in a responsive and courteous manner.
May assist staff attorneys with answering telephone calls, providing basic legal assistance, and routing calls to appropriate parties.
May maintain and coordinate a mediation appointment calendar with attorneys and respondents as requested. Prepares notifications and maintains mediation case records.
Prepares responses to legislation inquiries and open records requests.
May serve as lead worker providing direction and training to others.
Performs one‑time, and/or short‑term, or ongoing projects, new activities or reassignment of responsibilities as directed by management. Assists in the preparation of tutorials on technology.
KNOWLEDGE, SKILLS, AND ABILITIES Ability to apply legal practices and terminology, as well as correct spelling, punctuation, grammar, and sentence structure.
Skill in the use of computer and office equipment and reference materials.
Ability to prepare legal correspondence and documents; to maintain files and records; to interpret rules, regulations, policies, and procedures; to communicate effectively; and to serve as lead worker providing direction to others.
Ability to assess situations quickly and make effective decisions under tight deadlines and pressure, even when information is limited or incomplete.
Ability to perform at a high level, identify gaps, and proactively address them to ensure effective outcomes.
Ability to effectively self‑manage and measure work by setting clear objectives, assigning accountability, tracking progress and results, and building feedback loops, while leveraging a strong understanding of organizational dynamics, culture, and formal and informal networks to drive outcomes.
MINIMUM REQUIREMENTS Education and Experience
Associate’s degree or equivalent plus four (4) years’ experience as a legal secretary/assistant or work supporting attorneys and experience with Microsoft Word, Adobe, and Excel software. Additional related experience may be substituted for education on a year per year basis. (Experience requirements may be satisfied by full‑time experience or the prorated part‑time equivalent.
BENEFITS The State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one‑third of total compensation. Benefits include:
Retirement Plan
Paid Group Health & Life Insurance for employees
Paid Holidays
Paid Vacation Leave
Paid Sick Leave
Longevity Pay
Dental
Vision
Dependent Optional Life Insurance
Voluntary AD&D Insurance
QUALIFIED EMPLOYER In addition, the Texas Department of Motor Vehicles is considered a qualified employer for the Department of Education’s Public Student Loan Forgiveness (PSLF) program.
ADDITIONAL INFORMATION REGISTRATION, CERTIFICATION AND/OR LICENSURE A valid Class “C” driver’s license is required. If not currently a Texas resident, must obtain a Texas Driver’s License within ninety (90) days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct department business.
Job offers and continuation of employment is contingent upon:
Proof of education listed on the application
Eligibility to work in the United States
Satisfactory results from a pre‑employment criminal history background check and driver’s record check
Compliance with Selective Service registration for males ages 18‑25
Required to attend work regularly and observe approved work hours in accordance with department policies and procedures.
MILITARY If selected for the position the following must be provided for proof of military employment preference:
Veteran must provide form DD 214
Surviving Spouse or Orphan must provide DD 1300 or DD 214.
Military Occupational Specialty (MOS) codes that may correspond to the state classification title for this position are listed on the State Auditor’s Office Job Descriptions; click on the occupational category for the position. Additional MOS can be found at the State Auditor’s Office Military Crosswalk Guide.
Texas Veterans Commission provides helpful employment information.
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER The Texas Department of Motor Vehicles is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, pregnancy, disability, military status, age, or any other characteristic protected by federal or state law. The TxDMV provides accommodations for persons with disabilities in accordance with the American with Disabilities Act. If you need help with the employment process or require other accommodation, please contact the Human Resources office for assistance on 512-465-4043.
#J-18808-Ljbffr