TDA - Program Support Specialist for Marketing (57942) (Internal Posting)

Job Description PROGRAM SUPPORT SPECIALIST FOR MARKETING (Internal Posting – Open to Current TDA Employees Only – 5 Day Posting) Salary Information: B13, $4,095.00/MO. State Classification: Purchaser I - 1930 FLSA Status: Nonexempt Posting Number: 26-57942-1 Location: Austin, TX Telework Option: TDA does not offer telework, and all employees are required to be physically present for work. How to Apply Apply online via CAPPS . Applicants applying through Work In Texas (WIT) will be required to complete additional supplemental questions, optionally provide EEO information including how you heard about the job, and provide an electronic signature in the CAPPS Career Section to be considered for the position. Who Are We The Texas Department of Agriculture’s Marketing and Public Outreach division is dedicated to enhancing the economic vitality and quality of life in rural Texas through its community and economic development programs. Division staff work with small rural hospitals, rural communities, Texas businesses, and various organizations and associations throughout the state. What You’ll Do The Program Support Specialist for Marketing will perform entry level purchasing and procurement work for the Marketing section of the Marketing & Public Outreach division. Assist with coordinating administrative operations for the section to include purchasing and procurement, monitoring and maintaining budgets, and compiling and disseminating marketing information and data. Provide administrative and technical program support to the Director for Marketing and section staff. Work under close supervision with minimal latitude for the use of initiative and independent judgement. Primary Responsibilities Create and route all requisitions and order merchandise, supplies, and equipment for the section; review requisitions for completeness and compliance; track the status of requisitions and purchase orders; and process receipts of purchases for the section. Maintain procurement records, both hardcopy and electronic. Update profiles of entities to ensure that information is current and accurate. Prepare bid design and print specifications for marketing/promotional needs and coordinate with vendors to ensure requested deliverables. Analyze bids, customer/vendor requirements and budget information, for purchasing decisions ensuring best value. Monitor contractor and vendor performance and compliance with marketing procurement. Manage and maintain the section’s inventory. Provide administrative support for the section to include planning and scheduling meetings and/or conferences; maintaining section calendars and deadlines; and assisting with scheduling travel arrangements and preparing travel vouchers for staff, as assigned. Provide customer service and technical assistance to agency staff and the public; provide timely responses to issues and questions; make recommendations as appropriate. Respond to the GO TEXAN email, answering questions from the public, GOTEXAN members and potential members. Assist with monitoring and maintaining marketing funding from various sources; monitoring and analyzing section budgets, cost-recovery efforts, expenditures, and encumbrances to identify issues. Ensure all project budgets are reconciled on a monthly basis. Assist the Director for Marketing in preparing monthly, quarterly, and annual budget reports; prepare budget amendments as necessary. Assist with the preparation of fiscal information on proposed grants, projects, procurements and legislation as it relates to the section, TDA, and state. May assist in providing support and technical assistance to Texas producers; developing and establishing contacts to promote Texas agriculture industry and other section programs including GO TEXAN; and assisting with projects from initial concept until completion. Assist with maintaining contact database and records. May attend various functions to promote Texas products, services, and communities, to include stock shows, county/state fairs, trade shows, commodity sampling, conferences, webinars, chef/farm tours and other special events. Follow all TDA policies and procedures. Perform other duties as assigned. Qualifications Bachelor’s degree (One year of work experience related to the essential duties may substitute for one year of college). One (1) year work experience providing technical/administrative support. Work experience providing customer service. Work experience in preparing and developing reports and/or spreadsheets using MS Excel or similar software. Knowledge, Skills & Abilities Knowledge of purchasing and procurement methods and procedures, state procurement principles and practices, assigned commodities and products on the open market, supply sources, and principles of business administration and accounting. Skill in problem solving; providing customer service excellence to internal and external customers; and in the use of a computer and applicable software. Ability to perform arithmetical computations, to evaluate bids, to develop methods and procedures for locating supply sources, to maintain a system of recordkeeping, to maintain effective working relationships with vendors and suppliers, and to communicate effectively. Physical Requirements & Working Conditions Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve working outdoors; extensive moving and remaining stationary; walking and standing for long periods of time; exposure to animals in livestock settings; pulling and pushing; kneeling, stooping and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds. Must be able to work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed. May involve travel, occasionally overnight (up to 5% ). Telework & Work Hours The agency does not offer telework. TDA employees are required to be physically present for work. The agency’s core business hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday. TDA also provides limited customer service between 6:00-8:00 a.m. and 5:00-6:00 p.m. We are unable to sponsor or take over sponsorship of an employment Visa. Voluntary AD&D Insurance Health & Dependent care flexible spending accounts Only candidates selected for an interview will be contacted. A skills exercise may be conducted at the time of the interview. Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through the CAPPS Careers Section, you may check the status of your application by accessing your profile and selecting My Jobpage and then selecting My Submissions. To be considered for the position, applicants must complete additional supplemental questions, optionally provide EEO information including how you heard about the job, and provide an electronic signature in the CAPPS Career Section. Valid government‑issued driver’s license, which is recognized by the Texas Department of Public Safety and in good standing, and an acceptable driving record are required. TDA will verify this information with the Texas Department of Public Safety. Applicants with a driver’s license not issued by the State of Texas should obtain and be prepared to provide a copy of their current driving record on or before their first day. Background checks: A criminal conviction records check is required for applicants who are selected for a position. Foreign Credential Evaluation Services Foreign Credential Services of America 1910 Justin Lane, Austin, TX 78757-2411 Phone: 512-459-8428 SpanTran: The Evaluation Company 2400 Augusta Drive, Suite 451 Houston, TX 77057 Phone: 713-266-8805 Global Credential Evaluators, Inc. P.O. Box 9203 College Station, TX 77842 Phone: 512-528-0908 Equal Employment Opportunity (EEO): TDA is an equal employment opportunity (EEO) employer and does not discriminate on the basis of race, color, religion, sex, national origin, disability, age, genetic information, military status, or protected activity. Reasonable Accommodations: If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview or an HR representative at 512-463-7423. Whenever possible, please give the hiring or HR representative sufficient time to consider and respond to your request. TDA participates in E-Verify and will provide the Social Security Administration and, if necessary, the Department of Homeland Security, with information from each new employee’s Form I-9 to confirm work authorization. Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor’s Office at MOS Property Management and Procurement Codes. #J-18808-Ljbffr