Total Rewards Specialist
The Gallery at Broomfield, Midvale, UT, United States
We are looking to fill the position of a Total Rewards Specialist. This role supports the administration, coordination, and day-to-day execution of the organization’s compensation, benefits, and leave programs. This role ensures accurate processing, compliance with established policies, and a positive employee experience by serving as a key operational resource for total rewards programs across a multi-state workforce.
This position works closely with internal stakeholders, vendors, and employees to maintain efficient and compliant benefits and compensation processes while supporting ongoing program administration and communication.
Essential Functions Benefits Administration (50%)
Administer day-to-day benefits programs, including medical, dental, vision, life and disability, retirement plans, HSA programs, and wellness initiatives.
Process and review employee benefit enrollments, qualifying life events, and status changes.
Maintain accurate eligibility files and troubleshoot discrepancies.
Coordinate and support open enrollment logistics, including system setup, employee communications, and reconciliation.
Assist with vendor coordination by resolving service issues, escalating concerns, and tracking follow-ups.
Support benefits administration for new acquisitions, including employee setup and eligibility coordination.
Perform ongoing administrative tasks such as:
Reviewing and approving benefit enrollments and changes
Managing eligibility file feeds
Reconciling 401(k) and HSA contributions
Assisting with distributions, rollovers, and plan transactions
Resolving billing discrepancies and claims issues
Coordinating evidence of insurability (EOI) processing
Distribute required employee notices and support compliance-related communications.
Leave of Absence Administration (30%)
Administer leave of absence programs, including:
FMLA tracking and documentation
State leave programs
Return-to-work coordination
Benefits continuation during leave
Maintain accurate leave records and ensure timely employee communication.
Partner with the HR Operations team to ensure accurate employee status updates and benefit deductions.
Support documentation tracking related to ADA accommodations and interactive process coordination.
Compensation Administration (5%)
Assist with market data collection and reporting as needed.
Support annual merit increase processes, including data preparation, communication, and tracking.
Ensure compensation data is accurately maintained and aligned with established guidelines.
Under supervision, maintain and distribute pay schedules for each metro area.
Compliance and Reporting (5%)
Support compliance with federal and state regulations (e.g., ACA, ERISA, COBRA, FMLA, ADA) by:
Preparing documentation
Assisting with auditsMaintaining accurate records
Generate reports related to benefits, leave, and compensation data.
Ensure documentation is organized and audit ready.
Employee Support and Communication (5%)
Serve as the primary point of contact for employees’ questions related to benefits, leave, and compensation.
Provide clear and timely communication regarding programs, processes, and updates.
Support the distribution of total rewards communications and materials.
Rewards Program Administration (5%)
Administer the Paylocity Rewards module and related recognition initiatives.
Communicate program goals, success stories, and recognition outcomes across the organization.
Partner with HR Business Partners to ensure recognition is consistent, meaningful, and aligned with company values.
Minimum Qualifications
Bachelor’s degree in human resources, business administration, or related field (or equivalent combination of education and experience)
3-6 years of progressive HR experience, with at least 2 years related to some element of total rewards (e.g., benefits, leave management, etc.)
Experience working with HRIS/payroll systems (preferably Paylocity)
Familiarity with open enrollment processes and leave coordination
Strong Excel skills
Comfortable working with AI tools (e.g., ChatGPT, Claude Cowork, etc.)
Preference will be given to candidates who either possess or are actively working toward the Certified Employee Benefits Specialist (CEBS) credential
About Us As a premier provider of assisted living and memory care communities across the Western United States, we’re passionate about creating vibrant, supportive environments where residents can thrive.
“Our supreme goal is to do and be the best in all we undertake, and to provide a Stellar life for our residents, their families, and our employees.” - Evrett Benton, Founder
If you are looking for a company and team that understands the value of people, then check us out!
Join Us Stellar Senior Living, a privately-owned family company, is a premier assisted living and memory care provider in the Western United States. Founded in 2012, we have experienced consistent growth, adding senior living communities to our family each year. We continue to grow and are looking for top talent to join our team and continue the journey with us.
If you're ready to bring your skills and compassion to a mission-driven organization where residents and employees matter, we invite you to apply for and grow your career with Stellar Senior Living.
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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This position works closely with internal stakeholders, vendors, and employees to maintain efficient and compliant benefits and compensation processes while supporting ongoing program administration and communication.
Essential Functions Benefits Administration (50%)
Administer day-to-day benefits programs, including medical, dental, vision, life and disability, retirement plans, HSA programs, and wellness initiatives.
Process and review employee benefit enrollments, qualifying life events, and status changes.
Maintain accurate eligibility files and troubleshoot discrepancies.
Coordinate and support open enrollment logistics, including system setup, employee communications, and reconciliation.
Assist with vendor coordination by resolving service issues, escalating concerns, and tracking follow-ups.
Support benefits administration for new acquisitions, including employee setup and eligibility coordination.
Perform ongoing administrative tasks such as:
Reviewing and approving benefit enrollments and changes
Managing eligibility file feeds
Reconciling 401(k) and HSA contributions
Assisting with distributions, rollovers, and plan transactions
Resolving billing discrepancies and claims issues
Coordinating evidence of insurability (EOI) processing
Distribute required employee notices and support compliance-related communications.
Leave of Absence Administration (30%)
Administer leave of absence programs, including:
FMLA tracking and documentation
State leave programs
Return-to-work coordination
Benefits continuation during leave
Maintain accurate leave records and ensure timely employee communication.
Partner with the HR Operations team to ensure accurate employee status updates and benefit deductions.
Support documentation tracking related to ADA accommodations and interactive process coordination.
Compensation Administration (5%)
Assist with market data collection and reporting as needed.
Support annual merit increase processes, including data preparation, communication, and tracking.
Ensure compensation data is accurately maintained and aligned with established guidelines.
Under supervision, maintain and distribute pay schedules for each metro area.
Compliance and Reporting (5%)
Support compliance with federal and state regulations (e.g., ACA, ERISA, COBRA, FMLA, ADA) by:
Preparing documentation
Assisting with auditsMaintaining accurate records
Generate reports related to benefits, leave, and compensation data.
Ensure documentation is organized and audit ready.
Employee Support and Communication (5%)
Serve as the primary point of contact for employees’ questions related to benefits, leave, and compensation.
Provide clear and timely communication regarding programs, processes, and updates.
Support the distribution of total rewards communications and materials.
Rewards Program Administration (5%)
Administer the Paylocity Rewards module and related recognition initiatives.
Communicate program goals, success stories, and recognition outcomes across the organization.
Partner with HR Business Partners to ensure recognition is consistent, meaningful, and aligned with company values.
Minimum Qualifications
Bachelor’s degree in human resources, business administration, or related field (or equivalent combination of education and experience)
3-6 years of progressive HR experience, with at least 2 years related to some element of total rewards (e.g., benefits, leave management, etc.)
Experience working with HRIS/payroll systems (preferably Paylocity)
Familiarity with open enrollment processes and leave coordination
Strong Excel skills
Comfortable working with AI tools (e.g., ChatGPT, Claude Cowork, etc.)
Preference will be given to candidates who either possess or are actively working toward the Certified Employee Benefits Specialist (CEBS) credential
About Us As a premier provider of assisted living and memory care communities across the Western United States, we’re passionate about creating vibrant, supportive environments where residents can thrive.
“Our supreme goal is to do and be the best in all we undertake, and to provide a Stellar life for our residents, their families, and our employees.” - Evrett Benton, Founder
If you are looking for a company and team that understands the value of people, then check us out!
Join Us Stellar Senior Living, a privately-owned family company, is a premier assisted living and memory care provider in the Western United States. Founded in 2012, we have experienced consistent growth, adding senior living communities to our family each year. We continue to grow and are looking for top talent to join our team and continue the journey with us.
If you're ready to bring your skills and compassion to a mission-driven organization where residents and employees matter, we invite you to apply for and grow your career with Stellar Senior Living.
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
#J-18808-Ljbffr