TDA - FND Senior Administrative Review Specialist (Community Operations) (58224)
Texas Department of Agriculture, Austin, TX, United States
The Texas Department of Agriculture’s Food and Nutrition Division administers 12 federal child and special nutrition programs and more than $2.5 billion in federal money annually. These programs aim to reduce hunger, encourage strong nutrition, and support local economies across Texas.
WHAT YOU’LL DO The Senior Administrative Review Specialist will work in a fast‑paced, multi‑faceted environment performing highly advanced administrative and supervisory program work. You will provide training and technical assistance to Administrative Review Specialists and carry out all stages of Administrative Review/Procurement Review procedures.
PRIMARY RESPONSIBILITIES
Supervise ARS staff and provide consultative services and high‑level technical assistance.
Review, assess, verify, and ensure the completeness, timeliness, and quality of ARs, site selection and CE correspondence, Corrective Action Plans (CAPs), and the closeout process.
Conduct, lead and/or participate in performing follow‑up ARs (including complex and/or controversial) and complaint‑related and close‑out reviews of CEs participating in the CNPs administered by TDA FN.
Accompany/observe ARS and/or AFRS staff for on‑site activities to assess efficiency, effectiveness, and impact of training, tools, processes, and procedures related to the AR and report results.
Serve as point of contact (off and on‑site) for Education Service Center (ESC), USDA, and Office of Inspector General (OIG) staff attending, observing, reviewing, and/or participating in a TDA FN‑conducted ARs.
Provide consistent, accurate and timely mentoring to ARS and AFRS staff.
Assist the AR Training staff with development, implementation, and maintenance of the AR training program, including techniques, tools, and strategies to increase team productivity and product quality.
Provide program technical information and assistance to division staff, contracting entities, food management companies, vendors, ESC and other agencies.
Serve as a Subject Matter Expert (SME) for federal and state regulations applicable to administrative and procurement reviews.
Identify significant trends, problem areas or potentially controversial circumstances; provide assessments, justifications and recommendations to improve processes, communication, and policies.
Review, evaluate and recommend changes to AR questions, tools, forms, processes and other procedures to improve efficiency, accuracy, and consistency.
Assist with the review of Single Audit submissions to determine compliance with applicable USDA and TDA FN rules, regulations, policies and procedures.
Stay abreast of the rules and regulations of Food Nutrition Programs to conduct and provide feedback on an AR/PR.
Develop tools and monitor time management, multi‑faceted programs, and professional development.
Perform other duties as assigned.
QUALIFICATIONS
Required qualifications:
Bachelor’s degree (one year of work experience related to the essential duties may substitute for one year of college).
Five (5) years of experience in monitoring or evaluating programs or financial compliance.
Experience coordinating the work of others or serving in a team leader/senior role or related.
Valid Texas driver’s license and an acceptable driving record.
Preferred qualifications:
Experience serving in a supervisory capacity.
Work experience in managing or monitoring Child Nutrition programs, Food Service, or a nutrition‑related field.
KNOWLEDGE, SKILLS & ABILITIES
Knowledge of local, state, and federal laws related to the program area; of public administration and management techniques; of statistical analysis processes; of budget processes; research techniques; and of program management processes and techniques.
Skill in identifying measures or indicators of program and staff performance; in providing excellent customer service to both internal and external customers; in preparing concise and accurate reports and recommendations that are accurate, timely, and based on sound judgment; in the use of a computer and applicable software.
Ability to gather, assemble, correlate, and analyze facts; to establish goals and objectives; to devise solutions to administrative problems; to develop, evaluate and interpret administrative policies and procedures; to supervise the work of others; to exercise sound judgment and discretion; and to maintain the highest level of confidentiality.
PHYSICAL REQUIREMENTS & WORKING CONDITIONS Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Involves periods of sedentary work alternating with periods of work that may involve walking, standing, pulling and pushing, kneeling, stooping and bending, performing tasks requiring fine motor skills and coordination, and safely lifting and carrying items weighing up to 50 pounds. Involves traveling by plane and/or car, frequently.
APPLYING To apply, use CAPPS. Applicants applying through Work in Texas (WIT) will be required to complete additional supplemental questions and provide an electronic signature in the CAPPS Career Section to be considered for the position.
#J-18808-Ljbffr
WHAT YOU’LL DO The Senior Administrative Review Specialist will work in a fast‑paced, multi‑faceted environment performing highly advanced administrative and supervisory program work. You will provide training and technical assistance to Administrative Review Specialists and carry out all stages of Administrative Review/Procurement Review procedures.
PRIMARY RESPONSIBILITIES
Supervise ARS staff and provide consultative services and high‑level technical assistance.
Review, assess, verify, and ensure the completeness, timeliness, and quality of ARs, site selection and CE correspondence, Corrective Action Plans (CAPs), and the closeout process.
Conduct, lead and/or participate in performing follow‑up ARs (including complex and/or controversial) and complaint‑related and close‑out reviews of CEs participating in the CNPs administered by TDA FN.
Accompany/observe ARS and/or AFRS staff for on‑site activities to assess efficiency, effectiveness, and impact of training, tools, processes, and procedures related to the AR and report results.
Serve as point of contact (off and on‑site) for Education Service Center (ESC), USDA, and Office of Inspector General (OIG) staff attending, observing, reviewing, and/or participating in a TDA FN‑conducted ARs.
Provide consistent, accurate and timely mentoring to ARS and AFRS staff.
Assist the AR Training staff with development, implementation, and maintenance of the AR training program, including techniques, tools, and strategies to increase team productivity and product quality.
Provide program technical information and assistance to division staff, contracting entities, food management companies, vendors, ESC and other agencies.
Serve as a Subject Matter Expert (SME) for federal and state regulations applicable to administrative and procurement reviews.
Identify significant trends, problem areas or potentially controversial circumstances; provide assessments, justifications and recommendations to improve processes, communication, and policies.
Review, evaluate and recommend changes to AR questions, tools, forms, processes and other procedures to improve efficiency, accuracy, and consistency.
Assist with the review of Single Audit submissions to determine compliance with applicable USDA and TDA FN rules, regulations, policies and procedures.
Stay abreast of the rules and regulations of Food Nutrition Programs to conduct and provide feedback on an AR/PR.
Develop tools and monitor time management, multi‑faceted programs, and professional development.
Perform other duties as assigned.
QUALIFICATIONS
Required qualifications:
Bachelor’s degree (one year of work experience related to the essential duties may substitute for one year of college).
Five (5) years of experience in monitoring or evaluating programs or financial compliance.
Experience coordinating the work of others or serving in a team leader/senior role or related.
Valid Texas driver’s license and an acceptable driving record.
Preferred qualifications:
Experience serving in a supervisory capacity.
Work experience in managing or monitoring Child Nutrition programs, Food Service, or a nutrition‑related field.
KNOWLEDGE, SKILLS & ABILITIES
Knowledge of local, state, and federal laws related to the program area; of public administration and management techniques; of statistical analysis processes; of budget processes; research techniques; and of program management processes and techniques.
Skill in identifying measures or indicators of program and staff performance; in providing excellent customer service to both internal and external customers; in preparing concise and accurate reports and recommendations that are accurate, timely, and based on sound judgment; in the use of a computer and applicable software.
Ability to gather, assemble, correlate, and analyze facts; to establish goals and objectives; to devise solutions to administrative problems; to develop, evaluate and interpret administrative policies and procedures; to supervise the work of others; to exercise sound judgment and discretion; and to maintain the highest level of confidentiality.
PHYSICAL REQUIREMENTS & WORKING CONDITIONS Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Involves periods of sedentary work alternating with periods of work that may involve walking, standing, pulling and pushing, kneeling, stooping and bending, performing tasks requiring fine motor skills and coordination, and safely lifting and carrying items weighing up to 50 pounds. Involves traveling by plane and/or car, frequently.
APPLYING To apply, use CAPPS. Applicants applying through Work in Texas (WIT) will be required to complete additional supplemental questions and provide an electronic signature in the CAPPS Career Section to be considered for the position.
#J-18808-Ljbffr