District Enrollment Specialist
Chattahoochee County School District, Cusseta, GA, United States
Position Type:
Secretarial/Clerical
Date Posted: 4/9/2026
Location: BOE - Administrative (High-Needs School)
Date Available: 07/31/2026 District Enrollment Specialist
SUPERVISED BY/REPORTS TO: Superintendent
FLSA Designation: Non-exempt
JOB GOAL: To manage K-12 registration/enrollment and maintain the student records-reporting process for the schools.
QUALIFICATIONS:
1. Must be a high school graduate or have a GED equivalent.
2. Demonstrated proficiency in oral and written communication skills. Effective interpersonal skills, with an emphasis on communication and collaboration with a diverse variety of people and groups.
3. Knowledge of computer network operations, data entry, and retrieval using technology, and knowledge of Microsoft Office Programs: Excel, Word, Outlook, Access, or other comparable or similar software.
4. Types at an acceptable rate of speed and performs various clerical functions.
5. Ability to work independently, demonstrates initiative, prioritizes tasks, and performs assignments as directed with accuracy, attention to detail, and within established time frames. Ability to organize and maintain accurate records.
6. Possess and demonstrate high ethical standards, accountability, and integrity, and ensure compliance with local school student record standards.
7. Ability to meet the suitability criteria for employment under the Georgia Child Protection Act.
8. Maintain professional dress and appearance at all times.
9. Ability to be punctual and maintain regular attendance.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. While performing the duties of this job, the employee may be frequently required to sit for extended periods of time. The employee must have physical strength, agility, dexterity, acuity, reflexes, grasping, pushing, pulling, bending, kneeling, crouching, and overall mobility to perform job responsibilities. Must be able to lift 10 to 20 lbs. The employee must be able to hear and speak to exchange information in person, on the telephone, or via the office intercom.
PERFORMANCE RESPONSIBILITIES AND ESSENTIAL DUTIES:
The performance responsibilities and essential duties described here are representative of the knowledge, skill, and/or ability required. These that must be met by an employee to perform the essential functions of this job successfully and satisfactorily.
1. Demonstrates support for the school system and its vision, goals, and priorities.
2. Registers new students, verifies residency, requests records, assists withdrawing students, and sends records as needed. Contacts and/or corresponds with other schools or agencies to complete student registration and records. Must be able to coordinate an online registration.
3. Maintains student records, related school records, transcripts, reports, databases, and correspondence records as needed. Collects immunization forms.
4. Performs duties in PowerSchool to complete school level data and provisional enrollment corrections.
5. Accurately maintains information related to student enrollment, promotion, retention, dropout, and graduation as applicable. Updates and purges student permanent records. Maintains the records room in compliance with the Georgia State Department of Education and the Central Office.
6. Forwards transfer grades and records to Counselors/Principals. Forward students' records to student program supervisors/coordinators.
7. Maintains confidential student files and records related to grades and test results. Maintains appropriate confidentiality regarding school/workplace matters. Maintains current knowledge of legal requirements for protecting student information.
8. May assist with athletic eligibility if needed in middle school or high school.
9. Performs duties courteously and professionally. Take initiative to meet, greet, and deal effectively with all stakeholders using tact and good judgment. Exhibits interpersonal and collaboration skills to work as an effective team member.
10. Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel related to inquiries, requests, constructive feedback, and concerns and/or complaints in a timely and positive manner.
11. Has general knowledge of office equipment and arranges for technical support, servicing, and effective operation of office technology and office machines.
12. Attends required meetings, training and professional development.
13. Adheres to school system rules, safety procedures, administrative procedures, local board policies, and state, federal and local regulations.
14. Reports absences and takes leave in accordance with board policies and procedures.
15. Performs any other duties as assigned by the Superintendent or designee.
Date Posted: 4/9/2026
Location: BOE - Administrative (High-Needs School)
Date Available: 07/31/2026 District Enrollment Specialist
SUPERVISED BY/REPORTS TO: Superintendent
FLSA Designation: Non-exempt
JOB GOAL: To manage K-12 registration/enrollment and maintain the student records-reporting process for the schools.
QUALIFICATIONS:
1. Must be a high school graduate or have a GED equivalent.
2. Demonstrated proficiency in oral and written communication skills. Effective interpersonal skills, with an emphasis on communication and collaboration with a diverse variety of people and groups.
3. Knowledge of computer network operations, data entry, and retrieval using technology, and knowledge of Microsoft Office Programs: Excel, Word, Outlook, Access, or other comparable or similar software.
4. Types at an acceptable rate of speed and performs various clerical functions.
5. Ability to work independently, demonstrates initiative, prioritizes tasks, and performs assignments as directed with accuracy, attention to detail, and within established time frames. Ability to organize and maintain accurate records.
6. Possess and demonstrate high ethical standards, accountability, and integrity, and ensure compliance with local school student record standards.
7. Ability to meet the suitability criteria for employment under the Georgia Child Protection Act.
8. Maintain professional dress and appearance at all times.
9. Ability to be punctual and maintain regular attendance.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. While performing the duties of this job, the employee may be frequently required to sit for extended periods of time. The employee must have physical strength, agility, dexterity, acuity, reflexes, grasping, pushing, pulling, bending, kneeling, crouching, and overall mobility to perform job responsibilities. Must be able to lift 10 to 20 lbs. The employee must be able to hear and speak to exchange information in person, on the telephone, or via the office intercom.
PERFORMANCE RESPONSIBILITIES AND ESSENTIAL DUTIES:
The performance responsibilities and essential duties described here are representative of the knowledge, skill, and/or ability required. These that must be met by an employee to perform the essential functions of this job successfully and satisfactorily.
1. Demonstrates support for the school system and its vision, goals, and priorities.
2. Registers new students, verifies residency, requests records, assists withdrawing students, and sends records as needed. Contacts and/or corresponds with other schools or agencies to complete student registration and records. Must be able to coordinate an online registration.
3. Maintains student records, related school records, transcripts, reports, databases, and correspondence records as needed. Collects immunization forms.
4. Performs duties in PowerSchool to complete school level data and provisional enrollment corrections.
5. Accurately maintains information related to student enrollment, promotion, retention, dropout, and graduation as applicable. Updates and purges student permanent records. Maintains the records room in compliance with the Georgia State Department of Education and the Central Office.
6. Forwards transfer grades and records to Counselors/Principals. Forward students' records to student program supervisors/coordinators.
7. Maintains confidential student files and records related to grades and test results. Maintains appropriate confidentiality regarding school/workplace matters. Maintains current knowledge of legal requirements for protecting student information.
8. May assist with athletic eligibility if needed in middle school or high school.
9. Performs duties courteously and professionally. Take initiative to meet, greet, and deal effectively with all stakeholders using tact and good judgment. Exhibits interpersonal and collaboration skills to work as an effective team member.
10. Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel related to inquiries, requests, constructive feedback, and concerns and/or complaints in a timely and positive manner.
11. Has general knowledge of office equipment and arranges for technical support, servicing, and effective operation of office technology and office machines.
12. Attends required meetings, training and professional development.
13. Adheres to school system rules, safety procedures, administrative procedures, local board policies, and state, federal and local regulations.
14. Reports absences and takes leave in accordance with board policies and procedures.
15. Performs any other duties as assigned by the Superintendent or designee.