MARKETING ADMINISTRATIVE ASST
Inn of the Mountain Gods, Mescalero, NM, United States
Marketing Administrative Assistant
Assist the Director of Marketing with administrative duties and special projects, ensuring compliance with company, tribal, and regulatory guidelines. Other duties as assigned for the success of the organization. Key Responsibilities: Maintain confidentiality in all matters related to the Director, department, and enterprise Manage the Director's calendar and schedule Screen incoming calls and correspondence, responding independently when Prepare and monitor compliance with administrative procedures and Arrange programs, events, and conferences, including facilities, catering, and budget management for departmental event and meetings. Prepare records for meetings, such as agendas, notices, minutes, and Act as custodian of documents and Compose and prepare confidential correspondence, reports, and other Create and maintain database and spreadsheet (Giving committee associated costs) Arrange travel plans and itineraries, and compile documents for travel-related Adhere to all regulatory, departmental, and casino policies and Perform other duties as assigned by Complete point adjustments, prize voucher voids, and gift voucher voids in the player tracking systems. Maintain Team Member files with PTO requests and Director/Manager Input monthly team member schedules for each Marketing department and distribute to the Provide documents for gift giving and donation applications, and notify requesters of Maintain monthly logs of approval and denials for Open and distribute mail for the Marketing Maintain central Take and transcribe minutes from weekly Marketing Within two hours of the meeting end and distribute minutes to team members. Update and maintain the Policies & Procedures Serve as the contact person for drop-ins at the Front Desk and Additional duties for this position: Organizes the Team Member shout-out board and attends team member of the month Other duties or tasks as assigned for the success of the Education and Experience: High school diploma or GED required, or three years of job-related Must be 21 or Must be able to obtain a Gaming Proficient in Windows, MS Word, Excel; experience with Casino Systems is a Use and understanding of AI tools is a Good phone Preferably fluent in both Spanish and Proven project management skills and strong verbal and written communication Attends and completes any company sponsored educational platforms or Ability to obtain and maintain a gaming Mescalero Apache Tribal Bicultural experience Physical Demands: Frequently required to walk and Occasionally required to stoop, kneel, crouch, crawl, talk, or May occasionally lift and/or move up to 50 Work Environment: Loud noise Exposure to second-hand Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Assist the Director of Marketing with administrative duties and special projects, ensuring compliance with company, tribal, and regulatory guidelines. Other duties as assigned for the success of the organization. Key Responsibilities: Maintain confidentiality in all matters related to the Director, department, and enterprise Manage the Director's calendar and schedule Screen incoming calls and correspondence, responding independently when Prepare and monitor compliance with administrative procedures and Arrange programs, events, and conferences, including facilities, catering, and budget management for departmental event and meetings. Prepare records for meetings, such as agendas, notices, minutes, and Act as custodian of documents and Compose and prepare confidential correspondence, reports, and other Create and maintain database and spreadsheet (Giving committee associated costs) Arrange travel plans and itineraries, and compile documents for travel-related Adhere to all regulatory, departmental, and casino policies and Perform other duties as assigned by Complete point adjustments, prize voucher voids, and gift voucher voids in the player tracking systems. Maintain Team Member files with PTO requests and Director/Manager Input monthly team member schedules for each Marketing department and distribute to the Provide documents for gift giving and donation applications, and notify requesters of Maintain monthly logs of approval and denials for Open and distribute mail for the Marketing Maintain central Take and transcribe minutes from weekly Marketing Within two hours of the meeting end and distribute minutes to team members. Update and maintain the Policies & Procedures Serve as the contact person for drop-ins at the Front Desk and Additional duties for this position: Organizes the Team Member shout-out board and attends team member of the month Other duties or tasks as assigned for the success of the Education and Experience: High school diploma or GED required, or three years of job-related Must be 21 or Must be able to obtain a Gaming Proficient in Windows, MS Word, Excel; experience with Casino Systems is a Use and understanding of AI tools is a Good phone Preferably fluent in both Spanish and Proven project management skills and strong verbal and written communication Attends and completes any company sponsored educational platforms or Ability to obtain and maintain a gaming Mescalero Apache Tribal Bicultural experience Physical Demands: Frequently required to walk and Occasionally required to stoop, kneel, crouch, crawl, talk, or May occasionally lift and/or move up to 50 Work Environment: Loud noise Exposure to second-hand Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.