Administrative Specialist (HEOa) - Assistant Director of Lifelong Learning
CUNY College of Staten Island, New York, NY, United States
Overview
Administrative Specialist (HEOa) - Assistant Director of Lifelong Learning POSITION DETAILS Reporting to the Director, CSI’s Administrative Specialist of Lifelong Learning will provide administrative and program support to continuing education programs, oversee day-to-day operations, assist with strategic planning, monitor program data, manage records, coordinate staff trainings, and support grant-related activities. Responsibilities
Provide administrative and program support to the Creative Exchange & Options continuing education programs. Oversee day-to-day operations, including scheduling, distribution of printed and electronic communications, implementation and analysis of student satisfaction surveys, organization and monitoring of student records, coordination of staff trainings, and other activities required by the institution and funder. Assist the Director’s strategic planning by monitoring key performance data, preparing summaries for funder reports, and providing insight for operational improvements and revenue-generating opportunities aligned with the institution’s goals. Coordinate and organize key program events that enhance student retention and engagement, raise program visibility, and strengthen partnerships with other departments and care-providing agencies. Supervise and train support staff and student workers. Provide annual supervision to grant-funded PT employees. Manage budget, coordinate purchasing supply orders, and approve timesheets needed for payroll. Perform other duties as assigned. Qualifications
Required:
Bachelor’s Degree and four years’ relevant experience. Preferred qualifications: 4 years of administrative experience in education, preferably in lifelong learning at a college level working with diverse populations. 2–3 years of experience working collaboratively with instructors, staff and community partners. 2–3 years of experience managing multiple projects simultaneously. Proficient with Microsoft Office and Zoom; strong digital literacy. Excellent communication (written, verbal, interpersonal, analytical) skills. Self-motivated, proactive, organized, and able to work autonomously on projects. Excellent time management and organizational skills; knowledge of administrative practices. Willingness to be flexible and creative. CUNY Title Overview
Provides administrative and program support to an administrative or academic department. Oversees department operations, assists management in planning department activities, creates schedules, assigns staff, and delivers department communications. Works with offices related to personnel recruitment and expediting search activities. Research, coordinates, and organizes materials for key events such as promotion and tenure reviews. Supervises and trains support staff and student workers. Manages budget and coordinates purchasing, accounting, and payroll. Provides information to students, faculty, and others on department activities, policies, and schedules. Performs related duties as assigned. Job Details
Job Title:
Administrative Specialist CUNY Title:
Higher Education Assistant FLSA:
Non-exempt Compensation & Benefits
$61,831 - $74,490 Salary commensurate with education and experience. CUNY benefits include health plans, retirement/pension benefits, tuition waivers for CUNY graduate study, paid time off, and access to campus programs. Note:
Salaries may be adjusted by 3.5% effective 9/1/26 in accordance with the PSC-CUNY agreement. How to Apply
To apply, visit the CUNY Job Board and enter the Job ID. Applicants must attach a resume, cover letter, and three professional references as a single file. Closing Date
April 27, 2026 Job Search Category
CUNY Job Posting: Managerial/Professional Equal Employment Opportunity
CUNY encourages people with disabilities, minorities, veterans and women to apply. EEO/AA/Vet/Disability Employer. EEO/AA/Vet/Disability Employer. Job ID: 31960; Location: College of Staten Island; Job Type: Full-Time
#J-18808-Ljbffr
Administrative Specialist (HEOa) - Assistant Director of Lifelong Learning POSITION DETAILS Reporting to the Director, CSI’s Administrative Specialist of Lifelong Learning will provide administrative and program support to continuing education programs, oversee day-to-day operations, assist with strategic planning, monitor program data, manage records, coordinate staff trainings, and support grant-related activities. Responsibilities
Provide administrative and program support to the Creative Exchange & Options continuing education programs. Oversee day-to-day operations, including scheduling, distribution of printed and electronic communications, implementation and analysis of student satisfaction surveys, organization and monitoring of student records, coordination of staff trainings, and other activities required by the institution and funder. Assist the Director’s strategic planning by monitoring key performance data, preparing summaries for funder reports, and providing insight for operational improvements and revenue-generating opportunities aligned with the institution’s goals. Coordinate and organize key program events that enhance student retention and engagement, raise program visibility, and strengthen partnerships with other departments and care-providing agencies. Supervise and train support staff and student workers. Provide annual supervision to grant-funded PT employees. Manage budget, coordinate purchasing supply orders, and approve timesheets needed for payroll. Perform other duties as assigned. Qualifications
Required:
Bachelor’s Degree and four years’ relevant experience. Preferred qualifications: 4 years of administrative experience in education, preferably in lifelong learning at a college level working with diverse populations. 2–3 years of experience working collaboratively with instructors, staff and community partners. 2–3 years of experience managing multiple projects simultaneously. Proficient with Microsoft Office and Zoom; strong digital literacy. Excellent communication (written, verbal, interpersonal, analytical) skills. Self-motivated, proactive, organized, and able to work autonomously on projects. Excellent time management and organizational skills; knowledge of administrative practices. Willingness to be flexible and creative. CUNY Title Overview
Provides administrative and program support to an administrative or academic department. Oversees department operations, assists management in planning department activities, creates schedules, assigns staff, and delivers department communications. Works with offices related to personnel recruitment and expediting search activities. Research, coordinates, and organizes materials for key events such as promotion and tenure reviews. Supervises and trains support staff and student workers. Manages budget and coordinates purchasing, accounting, and payroll. Provides information to students, faculty, and others on department activities, policies, and schedules. Performs related duties as assigned. Job Details
Job Title:
Administrative Specialist CUNY Title:
Higher Education Assistant FLSA:
Non-exempt Compensation & Benefits
$61,831 - $74,490 Salary commensurate with education and experience. CUNY benefits include health plans, retirement/pension benefits, tuition waivers for CUNY graduate study, paid time off, and access to campus programs. Note:
Salaries may be adjusted by 3.5% effective 9/1/26 in accordance with the PSC-CUNY agreement. How to Apply
To apply, visit the CUNY Job Board and enter the Job ID. Applicants must attach a resume, cover letter, and three professional references as a single file. Closing Date
April 27, 2026 Job Search Category
CUNY Job Posting: Managerial/Professional Equal Employment Opportunity
CUNY encourages people with disabilities, minorities, veterans and women to apply. EEO/AA/Vet/Disability Employer. EEO/AA/Vet/Disability Employer. Job ID: 31960; Location: College of Staten Island; Job Type: Full-Time
#J-18808-Ljbffr