Transaction Manager
MHW Search, Houston, TX, United States
MHW Search
has exclusively partnered with a privately held real estate platform in Houston with a significant track record across development and brokerage, having completed in excess of $5 billion in total transaction volume. We are searching for a Transaction Coordinator/Manager to join the team to support the brokerage and development functions.
Responsibilities Transaction & Closing Coordination
Manage commercial real estate transactions from executed contract through closing
Maintain and monitor transaction timelines, contingency deadlines, and closing milestones
Coordinate closely with title companies, escrow officers, attorneys, and lenders to ensure all closing requirements are satisfied
Track and confirm completion of due diligence deliverables and closing conditions
Prepare and distribute transaction status updates to brokers and stakeholders
Ensure all transaction documentation is complete, accurate, and submitted on schedule
Title & Escrow Coordination
Order and coordinate title commitments, title updates, and title policy issuance
Review title commitments and exception schedules for completeness and accuracy
Track and manage resolution of title objections and curative items
Coordinate delivery and review of surveys, zoning reports, and recorded documents
Ensure execution and timely return of closing documents and escrow instructions
Verify entity documentation, authorized signatories, and closing requirements
Coordinate earnest money deposits and confirm receipt with title company
Assist with preparation and review of settlement statements and closing disclosures
Facilitate communication between title company and brokerage team to resolve closing issues
Confirm that all closing deliverables are received prior to funding and recording
Title and survey
Property condition reports
Financial and lease documentation
Insurance and entity documentation
Maintain organized digital transaction files and document logs
Ensure compliance with brokerage, lender, and regulatory documentation requirements
Track delivery of required documents for closing readiness
Communication & Stakeholder Coordination
Serve as the central point of coordination between brokers, clients, title companies, lenders, and attorneys
Schedule closing calls, document signings, and coordination meetings
Provide proactive communication regarding transaction status and outstanding items
Escalate issues that may impact closing timelines
Administrative & Operational Support
Maintain transaction checklists and workflow tracking systems (e.g., ASANA or similar platform)
Coordinate commission documentation and closing packages
Assist brokers with listing and contract documentation as needed
Support reporting on transaction pipeline and closing activity
Qualifications
3+ years of experience in commercial real estate, transaction coordination, title, escrow, or closing operations
Working knowledge of commercial real estate contracts and closing procedures
Strong understanding of title, escrow, and closing workflows
Exceptional organizational and time management skills
High attention to detail and document accuracy
Ability to manage multiple transactions simultaneously
Strong communication and problem-solving skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
Preferred Qualifications
Experience working directly with title companies, escrow, or closing teams
Familiarity with commercial real estate transaction types including:
Leasing transactions
Development and land transactions
Texas Real Estate License (preferred but not required)
#J-18808-Ljbffr
has exclusively partnered with a privately held real estate platform in Houston with a significant track record across development and brokerage, having completed in excess of $5 billion in total transaction volume. We are searching for a Transaction Coordinator/Manager to join the team to support the brokerage and development functions.
Responsibilities Transaction & Closing Coordination
Manage commercial real estate transactions from executed contract through closing
Maintain and monitor transaction timelines, contingency deadlines, and closing milestones
Coordinate closely with title companies, escrow officers, attorneys, and lenders to ensure all closing requirements are satisfied
Track and confirm completion of due diligence deliverables and closing conditions
Prepare and distribute transaction status updates to brokers and stakeholders
Ensure all transaction documentation is complete, accurate, and submitted on schedule
Title & Escrow Coordination
Order and coordinate title commitments, title updates, and title policy issuance
Review title commitments and exception schedules for completeness and accuracy
Track and manage resolution of title objections and curative items
Coordinate delivery and review of surveys, zoning reports, and recorded documents
Ensure execution and timely return of closing documents and escrow instructions
Verify entity documentation, authorized signatories, and closing requirements
Coordinate earnest money deposits and confirm receipt with title company
Assist with preparation and review of settlement statements and closing disclosures
Facilitate communication between title company and brokerage team to resolve closing issues
Confirm that all closing deliverables are received prior to funding and recording
Title and survey
Property condition reports
Financial and lease documentation
Insurance and entity documentation
Maintain organized digital transaction files and document logs
Ensure compliance with brokerage, lender, and regulatory documentation requirements
Track delivery of required documents for closing readiness
Communication & Stakeholder Coordination
Serve as the central point of coordination between brokers, clients, title companies, lenders, and attorneys
Schedule closing calls, document signings, and coordination meetings
Provide proactive communication regarding transaction status and outstanding items
Escalate issues that may impact closing timelines
Administrative & Operational Support
Maintain transaction checklists and workflow tracking systems (e.g., ASANA or similar platform)
Coordinate commission documentation and closing packages
Assist brokers with listing and contract documentation as needed
Support reporting on transaction pipeline and closing activity
Qualifications
3+ years of experience in commercial real estate, transaction coordination, title, escrow, or closing operations
Working knowledge of commercial real estate contracts and closing procedures
Strong understanding of title, escrow, and closing workflows
Exceptional organizational and time management skills
High attention to detail and document accuracy
Ability to manage multiple transactions simultaneously
Strong communication and problem-solving skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
Preferred Qualifications
Experience working directly with title companies, escrow, or closing teams
Familiarity with commercial real estate transaction types including:
Leasing transactions
Development and land transactions
Texas Real Estate License (preferred but not required)
#J-18808-Ljbffr