Commercial Real Estate Transaction Manager
Hunington Properties, Inc., Houston, TX, United States
Key Responsibilities – CRE Transaction Coordinator
Transaction & Closing Coordination
Manage commercial real estate transactions from executed contract through closing
Maintain and monitor transaction timelines, contingency deadlines, and closing milestones
Coordinate closely with title companies, escrow officers, attorneys, and lenders to ensure all closing requirements are satisfied
Track and confirm completion of due diligence deliverables and closing conditions
Prepare and distribute transaction status updates to brokers and stakeholders
Ensure all transaction documentation is complete, accurate, and submitted on schedule
Title & Escrow Coordination Order and coordinate title commitments, title updates, and title policy issuance Review title commitments and exception schedules for completeness and accuracy Track and manage resolution of title objections and curative items Coordinate delivery and review of surveys, zoning reports, and recorded documents Ensure execution and timely return of closing documents and escrow instructions Verify entity documentation, authorized signatories, and closing requirements Coordinate earnest money deposits and confirm receipt with title company Assist with preparation and review of settlement statements and closing disclosures Facilitate communication between title companies and brokerage teams to resolve closing issues Confirm that all closing deliverables are received prior to funding and recording Coordinate due diligence items including title and survey, property condition reports, financial and lease documentation, and insurance and entity documentation Maintain organized digital transaction files and document logs Prepare, or coordinate the preparation of, all notices to Title, Brokers, Buyer/Seller teams, Legal Counsel, etc., related to the contract (e.g., extension notices, amendments, and assignments) Ensure compliance with brokerage, lender, and regulatory documentation requirements Track delivery of required documents for closing readiness
Communication & Stakeholder Coordination Serve as the central point of coordination between brokers, clients, title companies, lenders, and attorneys Coordinate with our internal development and accounting teams to ensure all items are captured and accurate on closing statements Schedule closing calls, document signings, and coordination meetings Provide proactive communication regarding transaction status and outstanding items Escalate issues that may impact closing timelines
Administrative & Operational Support Maintain transaction checklists and workflow tracking Coordinate commission documentation and closing packages Assist brokers with listing and contract documentation as needed Support reporting on transaction pipeline and closing activity
Qualifications 2+ years of experience in commercial real estate, transaction coordination, title, escrow, or closing operations Working knowledge of commercial real estate contracts and closing procedures Strong understanding of title, escrow, and closing workflows Exceptional organizational and time management skills High attention to detail and document accuracy Ability to manage multiple entity involvement and multi-lender coordination Strong communication and problem-solving skills Proficiency in Microsoft Office (Word, Excel, Outlook)
Preferred Qualifications Experience working directly with title companies, escrow, or closing teams Familiarity with complex commercial real estate transaction types including: JV Structures, Leasing transactions, Development and land acquisitions and dispositions.
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Title & Escrow Coordination Order and coordinate title commitments, title updates, and title policy issuance Review title commitments and exception schedules for completeness and accuracy Track and manage resolution of title objections and curative items Coordinate delivery and review of surveys, zoning reports, and recorded documents Ensure execution and timely return of closing documents and escrow instructions Verify entity documentation, authorized signatories, and closing requirements Coordinate earnest money deposits and confirm receipt with title company Assist with preparation and review of settlement statements and closing disclosures Facilitate communication between title companies and brokerage teams to resolve closing issues Confirm that all closing deliverables are received prior to funding and recording Coordinate due diligence items including title and survey, property condition reports, financial and lease documentation, and insurance and entity documentation Maintain organized digital transaction files and document logs Prepare, or coordinate the preparation of, all notices to Title, Brokers, Buyer/Seller teams, Legal Counsel, etc., related to the contract (e.g., extension notices, amendments, and assignments) Ensure compliance with brokerage, lender, and regulatory documentation requirements Track delivery of required documents for closing readiness
Communication & Stakeholder Coordination Serve as the central point of coordination between brokers, clients, title companies, lenders, and attorneys Coordinate with our internal development and accounting teams to ensure all items are captured and accurate on closing statements Schedule closing calls, document signings, and coordination meetings Provide proactive communication regarding transaction status and outstanding items Escalate issues that may impact closing timelines
Administrative & Operational Support Maintain transaction checklists and workflow tracking Coordinate commission documentation and closing packages Assist brokers with listing and contract documentation as needed Support reporting on transaction pipeline and closing activity
Qualifications 2+ years of experience in commercial real estate, transaction coordination, title, escrow, or closing operations Working knowledge of commercial real estate contracts and closing procedures Strong understanding of title, escrow, and closing workflows Exceptional organizational and time management skills High attention to detail and document accuracy Ability to manage multiple entity involvement and multi-lender coordination Strong communication and problem-solving skills Proficiency in Microsoft Office (Word, Excel, Outlook)
Preferred Qualifications Experience working directly with title companies, escrow, or closing teams Familiarity with complex commercial real estate transaction types including: JV Structures, Leasing transactions, Development and land acquisitions and dispositions.
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