Billing Reconciliation Specialist
Publicis Groupe, Miami, FL, United States
Company Description: Present in over 100 countries and employing nearly 80,000 professionals. Publicis Groupe is the third largest communications group in the world, listed on the Euronext Paris and part of the CAC 40 index. The Power of One.
Overview : The Billing Reconciliation Specialist is responsible for ensuring financial accuracy and integrity across media investments by validating invoices, reconciling spend, and maintaining alignment between planned budgets, vendor billing, and internal financial systems. This role operates at the intersection of finance and operations, ensuring compliance, control, and transparency.
Responsibilities
Validate vendor invoices against approved media plans and purchase orders Reconcile planned vs. actual spend and identify discrepancies Investigate and resolve billing inconsistencies with vendors and internal teams Ensure all costs are accurately recorded in financial systems Maintain up-to-date budget tracking and financial status reports Support monthly, quarterly, and annual financial closing processes Enforce compliance with internal financial policies and audit requirements Coordinate with accounts payable and finance teams to ensure timely payments Document reconciliation processes and maintain audit-ready records Identify process gaps and propose improvements to increase efficiency and control Qualifications
Financial reconciliation and variance analysis Invoice validation and audit processes Strong knowledge of accounting principles Advanced Excel / data handling skills Experience with financial systems (e.g., SAP, Oracle Financials) High attention to detail and accuracy Process control and documentation rigor Ability to manage large volumes of transactions Stakeholder coordination (finance, vendors, media teams) Understanding of compliance and audit requirements Additional Information: Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent. Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off. If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com. All your information will be kept confidential according to EEO guidelines. Veterans Encouraged to Apply.
#J-18808-Ljbffr
Validate vendor invoices against approved media plans and purchase orders Reconcile planned vs. actual spend and identify discrepancies Investigate and resolve billing inconsistencies with vendors and internal teams Ensure all costs are accurately recorded in financial systems Maintain up-to-date budget tracking and financial status reports Support monthly, quarterly, and annual financial closing processes Enforce compliance with internal financial policies and audit requirements Coordinate with accounts payable and finance teams to ensure timely payments Document reconciliation processes and maintain audit-ready records Identify process gaps and propose improvements to increase efficiency and control Qualifications
Financial reconciliation and variance analysis Invoice validation and audit processes Strong knowledge of accounting principles Advanced Excel / data handling skills Experience with financial systems (e.g., SAP, Oracle Financials) High attention to detail and accuracy Process control and documentation rigor Ability to manage large volumes of transactions Stakeholder coordination (finance, vendors, media teams) Understanding of compliance and audit requirements Additional Information: Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent. Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off. If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com. All your information will be kept confidential according to EEO guidelines. Veterans Encouraged to Apply.
#J-18808-Ljbffr