Senior Administrative Assistant to Marketing department
Ultimate Staffing, Irvine, CA, United States
Title: Senior Administrative Assistant
Location: Onsite in Irvine, CA
$28/hour
Temporary assignment until August 1st, 2026
Mon-Fri 8am-5pm
Key responsibilities include:
Manage incoming and outgoing communications (Outlook, Teams, etc.).
Manage a heavy volume calendar of Vice President, Marketing.
Create presentations and reports as needed by the Vice President and Directors.
Prepare and manage international and domestic travel arrangements, meetings, appointments, and travel expense reports for the Vice President, Marketing.
Prepare PPT file for the Executive team for Weekly Report for Marketing meeting w/ Executive management.
Maintain and review, for accuracy, monthly marketing travel expenses report issued by General Affair's department.
Coordinate Marketing team as needed with logistics for team meetings, event planning, and vehicle event planning and auto show registrations.
Process and execute monthly communications to regional staff and retailers.
Manage department events and meetings.
Organize and manage department files and office materials.
Distribute Marketing mails to the correct team member
Required Skills:
Education: BA degree or equivalent combination of education and work experience
Overall Related Experience: Minimum 2-5 years administrative experience, Marketing and communications experience a plus.
Directly Related Experience: At least 2+ years supporting an Executive highly desirable, at least 2+ years in either marketing and/or communications desirable
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
Location: Onsite in Irvine, CA
$28/hour
Temporary assignment until August 1st, 2026
Mon-Fri 8am-5pm
Key responsibilities include:
Manage incoming and outgoing communications (Outlook, Teams, etc.).
Manage a heavy volume calendar of Vice President, Marketing.
Create presentations and reports as needed by the Vice President and Directors.
Prepare and manage international and domestic travel arrangements, meetings, appointments, and travel expense reports for the Vice President, Marketing.
Prepare PPT file for the Executive team for Weekly Report for Marketing meeting w/ Executive management.
Maintain and review, for accuracy, monthly marketing travel expenses report issued by General Affair's department.
Coordinate Marketing team as needed with logistics for team meetings, event planning, and vehicle event planning and auto show registrations.
Process and execute monthly communications to regional staff and retailers.
Manage department events and meetings.
Organize and manage department files and office materials.
Distribute Marketing mails to the correct team member
Required Skills:
Education: BA degree or equivalent combination of education and work experience
Overall Related Experience: Minimum 2-5 years administrative experience, Marketing and communications experience a plus.
Directly Related Experience: At least 2+ years supporting an Executive highly desirable, at least 2+ years in either marketing and/or communications desirable
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.