Executive Assistant, Amazon Ads, Amazon Ads
Amazon, Santa Monica, CA, United States
Job Summary
Amazon Ads is looking for an Executive Assistant who will support two to three Directors in our Santa Monica office. This role requires handling confidential information, maintaining professionalism with senior executives, and working in a fast‑paced environment. The Assistant will be in the office five days a week.
Key Responsibilities
Manage complex calendars and schedule support for multiple teams
Coordinate domestic and international travel
Organize and submit expense reports
Plan and execute team activities including staff meetings, all‑hands meetings, off‑sites, and social events
Ensure timely completion of critical tasks and follow up on overdue matters
Serve as a liaison for direct reports and work closely with leadership, program managers, recruiting, and other Executive Assistants
Develop and maintain new mechanisms within the team
Work evenings and weekends during peak periods as required
Basic Qualifications
3+ years of professional or military experience
High school diploma or equivalent
Experience with executive‑level calendar management
Experience coordinating domestic or international travel
Proficiency with Microsoft Office products and applications
Preferred Qualifications
Experience with end‑to‑end project management
Strong analytical skills, attention to detail, and effective communication abilities
Experience working in a fast‑paced, high‑tech environment and delivering exceptional service to customers
Experience designing processes to maximize efficiency
Ability to prioritize multiple assignments while meeting deadlines
Experience handling confidential information with professionalism
Experience working independently with minimal supervision
1+ years of Amazon experience (preferred)
Benefits The compensation package includes a base salary, sign‑on payments, and restricted stock units. Employees receive comprehensive benefits such as health insurance, dental, vision, prescription coverage, basic life & disability insurance, supplemental life plans, employee assistance program, mental health support, medical advice line, flexible spending accounts, adoption and surrogacy reimbursement, 401(k) matching, paid time off, parental leave, and flexible work options.
Equal Opportunity Employment Amazon is an equal‑opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
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Key Responsibilities
Manage complex calendars and schedule support for multiple teams
Coordinate domestic and international travel
Organize and submit expense reports
Plan and execute team activities including staff meetings, all‑hands meetings, off‑sites, and social events
Ensure timely completion of critical tasks and follow up on overdue matters
Serve as a liaison for direct reports and work closely with leadership, program managers, recruiting, and other Executive Assistants
Develop and maintain new mechanisms within the team
Work evenings and weekends during peak periods as required
Basic Qualifications
3+ years of professional or military experience
High school diploma or equivalent
Experience with executive‑level calendar management
Experience coordinating domestic or international travel
Proficiency with Microsoft Office products and applications
Preferred Qualifications
Experience with end‑to‑end project management
Strong analytical skills, attention to detail, and effective communication abilities
Experience working in a fast‑paced, high‑tech environment and delivering exceptional service to customers
Experience designing processes to maximize efficiency
Ability to prioritize multiple assignments while meeting deadlines
Experience handling confidential information with professionalism
Experience working independently with minimal supervision
1+ years of Amazon experience (preferred)
Benefits The compensation package includes a base salary, sign‑on payments, and restricted stock units. Employees receive comprehensive benefits such as health insurance, dental, vision, prescription coverage, basic life & disability insurance, supplemental life plans, employee assistance program, mental health support, medical advice line, flexible spending accounts, adoption and surrogacy reimbursement, 401(k) matching, paid time off, parental leave, and flexible work options.
Equal Opportunity Employment Amazon is an equal‑opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
#J-18808-Ljbffr