Senior Paralegal - Corporate
Wella Company, New York, NY, United States
Position Summary
We are seeking a highly skilled and experienced Senior Paralegal to join our Legal Team supporting our Corporate team. This individual will play a key role in supporting the Legal Corporate team on matters related to corporate governance, subsidiary management, board administration, and corporate transactional matters. The ideal candidate will have a strong background in US corporate law, governance, experience reviewing form contracts, excellent organizational skills, and the ability to work independently in a fast‑paced environment.
Key Responsibilities
Support the Corporate Team in preparation and maintenance of corporate records, including minutes, resolutions, and consents for the board of directors in an international portfolio of subsidiaries.
Assist with the planning, coordination, and execution of board meetings for the subsidiaries, meeting logistics, and distribution of meeting materials.
Maintain global subsidiary corporate governance calendars (i.e. annual/quarterly as applicable) and ensure timely filings and compliance with applicable legal and regulatory requirements.
Support Senior Counsel in legal entity/subsidiary management and compliance, including formation, dissolution, and ongoing maintenance of domestic and international entities.
Organize corporate documents such as bylaws, charters, and corporate policies.
Maintain and update entity management systems (e.g., CSC and SharePoint).
Coordinate with local teams (legal, finance, compliance) and external counsel as needed.
Support on due diligence projects internally and on diligence portals.
Assist in the notarization process and coordinate with directors and officers regarding appointments and removals.
Support the KYC process and respond to KYC requests.
Collect signatures for corporate documents and manage the mailing of documents to local legal entities.
Handle requests for legal entity corporate documents.
Monitor changes in governance laws, regulations and filing requirements, and assist with policy updates and implementation.
Qualifications
Bachelor’s degree required; paralegal certificate from an ABA‑approved program preferred.
10+ years of experience as a paralegal, with significant experience in corporate governance, subsidiary and entity management.
Contract review and contract management experience in a global corporation.
Experience with contract drafting and management.
Proficiency in corporate governance software/tools (CSC) and Microsoft Office Suite and SharePoint.
In‑depth experience working on company due diligence projects internally and on external diligence portals.
Exceptional organizational, communication, and analytical skills.
Strong attention to detail and ability to manage multiple priorities effectively in a fast‑paced environment.
Ability to maintain confidentiality and exercise sound judgment.
Strong initiative and self‑starter; ability to assimilate quickly, ask the right questions and deliver at pace.
Ability to work in a complex and matrixed structure, partnering with stakeholders across businesses and functions.
Preferred Qualifications
Experience working in or with highly regulated industries (e.g., beauty, retail, consumer and financial industries).
Working in international companies is a huge plus.
Experience managing document production, depositions and filings for litigation matters is a plus.
Familiarity with legal technology platforms such as contract lifecycle management (CLM) tools, e‑discovery software, and AI‑enabled legal research platforms is a plus.
Notary Public certification strongly preferred.
Fluency in French and/or Spanish a plus.
Benefits We offer a competitive compensation package, comprehensive benefits, and opportunities for professional development in a collaborative and inclusive legal team.
Pay range: $115,000‑145,000 per year. The range listed is one component of Wella Company’s total rewards package. Other rewards may include an annual bonus plan or variable pay. Wella Company provides a rich variety of benefits to employees, including health insurance, life and disability insurance, 401(k) retirement plan, paid holidays and paid time off (PTO).
Equal Opportunity Employment All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
If you need assistance and/or a reasonable accommodation due to a disability during the application process, please email NA.Recruiting@wella.com. This email account will not respond to inquiries regarding the status of a candidate’s application.
Wella participates in the E‑Verify Program to confirm eligibility to work in the United States. Information regarding your rights: Know Your Rights and Pay Transparency Nondiscrimination Provision.
PI283942765
#J-18808-Ljbffr
Key Responsibilities
Support the Corporate Team in preparation and maintenance of corporate records, including minutes, resolutions, and consents for the board of directors in an international portfolio of subsidiaries.
Assist with the planning, coordination, and execution of board meetings for the subsidiaries, meeting logistics, and distribution of meeting materials.
Maintain global subsidiary corporate governance calendars (i.e. annual/quarterly as applicable) and ensure timely filings and compliance with applicable legal and regulatory requirements.
Support Senior Counsel in legal entity/subsidiary management and compliance, including formation, dissolution, and ongoing maintenance of domestic and international entities.
Organize corporate documents such as bylaws, charters, and corporate policies.
Maintain and update entity management systems (e.g., CSC and SharePoint).
Coordinate with local teams (legal, finance, compliance) and external counsel as needed.
Support on due diligence projects internally and on diligence portals.
Assist in the notarization process and coordinate with directors and officers regarding appointments and removals.
Support the KYC process and respond to KYC requests.
Collect signatures for corporate documents and manage the mailing of documents to local legal entities.
Handle requests for legal entity corporate documents.
Monitor changes in governance laws, regulations and filing requirements, and assist with policy updates and implementation.
Qualifications
Bachelor’s degree required; paralegal certificate from an ABA‑approved program preferred.
10+ years of experience as a paralegal, with significant experience in corporate governance, subsidiary and entity management.
Contract review and contract management experience in a global corporation.
Experience with contract drafting and management.
Proficiency in corporate governance software/tools (CSC) and Microsoft Office Suite and SharePoint.
In‑depth experience working on company due diligence projects internally and on external diligence portals.
Exceptional organizational, communication, and analytical skills.
Strong attention to detail and ability to manage multiple priorities effectively in a fast‑paced environment.
Ability to maintain confidentiality and exercise sound judgment.
Strong initiative and self‑starter; ability to assimilate quickly, ask the right questions and deliver at pace.
Ability to work in a complex and matrixed structure, partnering with stakeholders across businesses and functions.
Preferred Qualifications
Experience working in or with highly regulated industries (e.g., beauty, retail, consumer and financial industries).
Working in international companies is a huge plus.
Experience managing document production, depositions and filings for litigation matters is a plus.
Familiarity with legal technology platforms such as contract lifecycle management (CLM) tools, e‑discovery software, and AI‑enabled legal research platforms is a plus.
Notary Public certification strongly preferred.
Fluency in French and/or Spanish a plus.
Benefits We offer a competitive compensation package, comprehensive benefits, and opportunities for professional development in a collaborative and inclusive legal team.
Pay range: $115,000‑145,000 per year. The range listed is one component of Wella Company’s total rewards package. Other rewards may include an annual bonus plan or variable pay. Wella Company provides a rich variety of benefits to employees, including health insurance, life and disability insurance, 401(k) retirement plan, paid holidays and paid time off (PTO).
Equal Opportunity Employment All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
If you need assistance and/or a reasonable accommodation due to a disability during the application process, please email NA.Recruiting@wella.com. This email account will not respond to inquiries regarding the status of a candidate’s application.
Wella participates in the E‑Verify Program to confirm eligibility to work in the United States. Information regarding your rights: Know Your Rights and Pay Transparency Nondiscrimination Provision.
PI283942765
#J-18808-Ljbffr