Personal Assistant
Body Harmony Physical Therapy, New York, NY, United States
Personal Assistant
We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to support the owner of a busy physical therapy clinic. This role involves managing day-to-day administrative tasks, streamlining operations, assisting with scheduling, and handling confidential information. The ideal candidate is a self-starter who thrives in a dynamic environment and is passionate about supporting healthcare excellence.
Key Responsibilities:
Manage and coordinate the owner's calendar, appointments, and meetings
Screen and prioritize emails, calls, and messages
Draft, proofread, and manage correspondence, reports, and documents
Organize digital and physical files
Clinic Operations Assistance:
Assist in scheduling staff meetings, trainings, and clinic events
Help with inventory tracking and ordering of clinic supplies
Liaise with vendors, contractors, and service providers
Personal Tasks:
Run errands
Schedule personal appointments
Qualifications:
Excellent organizational and time management skills
Strong written and verbal communication
Tech-savvy with experience using tools like Google Workspace, Microsoft Office, and scheduling software
Social media and basic marketing knowledge is a plus
Attributes:
Trustworthy and able to handle confidential information
Flexible and adaptable to changing priorities
Solution-oriented and resourceful
Friendly, professional demeanor with excellent interpersonal skills
We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to support the owner of a busy physical therapy clinic. This role involves managing day-to-day administrative tasks, streamlining operations, assisting with scheduling, and handling confidential information. The ideal candidate is a self-starter who thrives in a dynamic environment and is passionate about supporting healthcare excellence.
Key Responsibilities:
Manage and coordinate the owner's calendar, appointments, and meetings
Screen and prioritize emails, calls, and messages
Draft, proofread, and manage correspondence, reports, and documents
Organize digital and physical files
Clinic Operations Assistance:
Assist in scheduling staff meetings, trainings, and clinic events
Help with inventory tracking and ordering of clinic supplies
Liaise with vendors, contractors, and service providers
Personal Tasks:
Run errands
Schedule personal appointments
Qualifications:
Excellent organizational and time management skills
Strong written and verbal communication
Tech-savvy with experience using tools like Google Workspace, Microsoft Office, and scheduling software
Social media and basic marketing knowledge is a plus
Attributes:
Trustworthy and able to handle confidential information
Flexible and adaptable to changing priorities
Solution-oriented and resourceful
Friendly, professional demeanor with excellent interpersonal skills