Personal Assistant
SkinTight MedSpa, New York, NY, United States
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support and work in the office of our MedSpa. We need help with personal matters and office matters. The ideal candidate will possess strong administrative skills and a keen ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can handle various responsibilities, including event planning, project coordination, and office management, while maintaining a high level of professionalism.
Responsibilities
Manage executive calendars, including scheduling appointments and meetings using Microsoft Outlook Calendar and Google Workspace.
Prepare reports, presentations, and correspondence.
Coordinate events, meetings, and travel arrangements as needed.
Maintain organized filing systems and ensure accurate data entry for various projects.
Handle phone calls with professionalism and courtesy, utilizing multi-line phone systems.
Assist with bookkeeping tasks using QuickBooks and manage office expenses.
Conduct proofreading and transcription of documents to ensure accuracy.
Provide customer service support by addressing inquiries and resolving issues promptly.
Perform clerical duties such as typing, filing, and maintaining office supplies inventory.
Qualifications
Proven experience in administrative roles with a focus on personal assistant responsibilities.
Strong organizational skills with the ability to prioritize tasks effectively.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
Familiarity with QuickBooks for bookkeeping purposes is preferred.
Excellent typing skills with attention to detail for accurate data entry and transcription tasks.
Strong phone etiquette and customer service skills to interact positively with clients and stakeholders.
Ability to coordinate projects efficiently while managing multiple deadlines.
Experience in event planning is a plus, demonstrating the ability to organize successful gatherings or meetings.
Languages: English - Beginner. Spanish - Beginner.
Compensation & Benefits
Job Type: Part-time
Pay: $18.00 - $20.00 per hour
Benefits: Flexible schedule
Work Location: In person
Experience Required
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Responsibilities
Manage executive calendars, including scheduling appointments and meetings using Microsoft Outlook Calendar and Google Workspace.
Prepare reports, presentations, and correspondence.
Coordinate events, meetings, and travel arrangements as needed.
Maintain organized filing systems and ensure accurate data entry for various projects.
Handle phone calls with professionalism and courtesy, utilizing multi-line phone systems.
Assist with bookkeeping tasks using QuickBooks and manage office expenses.
Conduct proofreading and transcription of documents to ensure accuracy.
Provide customer service support by addressing inquiries and resolving issues promptly.
Perform clerical duties such as typing, filing, and maintaining office supplies inventory.
Qualifications
Proven experience in administrative roles with a focus on personal assistant responsibilities.
Strong organizational skills with the ability to prioritize tasks effectively.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
Familiarity with QuickBooks for bookkeeping purposes is preferred.
Excellent typing skills with attention to detail for accurate data entry and transcription tasks.
Strong phone etiquette and customer service skills to interact positively with clients and stakeholders.
Ability to coordinate projects efficiently while managing multiple deadlines.
Experience in event planning is a plus, demonstrating the ability to organize successful gatherings or meetings.
Languages: English - Beginner. Spanish - Beginner.
Compensation & Benefits
Job Type: Part-time
Pay: $18.00 - $20.00 per hour
Benefits: Flexible schedule
Work Location: In person
Experience Required
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