Administrative Specialist for Experiential Learning
Shenandoah University, Winchester, VA, United States
Shenandoah University’s Office of Physical Therapy is accepting applications for an Administrative Specialist for Experiential Learning . This is a full-time, benefited position located in the Health Professions Building in Winchester, VA.
Position Description / Summary
Assist the Academic Director of Clinical Education (ADCE) in providing comprehensive planning and management of the clinical education component and be available to assist the Admissions Coordinator as needed in the management of the Admissions process. Position requires excellent office and interpersonal skills and knowledge of Windows 95 and Microsoft Office.
Specific Responsibilities/Essential Functions:
Serve as liaison between the academic institution and the affiliating clinical facilities
field all phone calls between the clinical education office and all clinical facilities
track all onboarding information and keep current records of student requirements and required forms
prepare and generate all electronic mailings and correspondence to clinical sites - for both part-time and full-time clinical education experiences
Collaborate with Shenandoah’s Contract Specialist to track and maintain all new and existing physical therapy clinical contracts
Oversee student onboarding in preparation for upcoming clinical education experiences
Update contacts in EXXAT for clinical sites
Assist DCE/ADCE with preparation of clinical education reports for APTA/CAPTE
Assist the DCE in the coordination and planning of all Clinical Educators' Workshops
Maintain and confirm that all student records are up to date for: AHA CPR certification, liability insurance, health insurance, OSHA training, Bloodborne Pathogen training, and immunization records
Set up and maintain the online clinical education management system (EXXAT)
input all information on clinical sites
Assist students in updating EXXAT profiles and the compliance section
Assist with compliance for Integrated Clinical Experiences (ICEs)
Assist with exam proctoring within the Division of Physical Therapy, as needed
Facilitate annual clinical education awards
Support other staff within the Division of Physical Therapy, as needed
Required Skills
Ability to work positively and effectively with all members of a diverse university community, including students, faculty, staff, and community partners
Excellent communication skills, both oral and written
Strong organizational skills
An ability to multitask, prioritize, and meet deadlines
An understanding of and an appreciation for university policies and procedures
An ability to foster connections and work in collaboration with partners within the Division, School, and University
Motivation, high energy, and creative problem-solving skills
Working knowledge of Google Apps and Microsoft Office applications, including word processing, email, electronic spreadsheets, and databases (preferred)
Required Experience
Required: Minimum years or range: 2 years of experience
Specific Type of Work: office setting
Preferred: Minimum years or range: 2 years of experience
Specific Type of Work: academic, healthcare, or comparable setting
How to Apply:
The complete application will include a cover letter, resume, and contact information for three professional references. Applications will be reviewed immediately and will continue until a qualified candidate is selected.
**Note: A pre-employment background check will be required, and a satisfactory driving record may be required as a condition of hire.
**Authorized to work in the United States is a pre-condition of employment. At this time, Shenandoah University is not in a position to sponsor international visas. **
**
Shenandoah University values individuals and communities' unique and diverse perspectives locally and globally. It seeks to foster mutual understanding in an inviting community where individuals are welcome and respected. The university does not discriminate on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, physical or mental disability, genetic information, veteran’s status, or on any other basis protected under applicable law.
Qualifications:
Ability to work positively and effectively with all members of a diverse university community, including students, faculty, staff, and community partners
Excellent communication skills, both oral and written
Strong organizational skills
An ability to multitask, prioritize, and meet deadlines
An understanding of and an appreciation for university policies and procedures
An ability to foster connections and work in collaboration with partners within the Division, School, and University
Motivation, high energy, and creative problem-solving skills
Working knowledge of Google Apps and Microsoft Office applications, including word processing, email, electronic spreadsheets, and databases (preferred)
Position Description / Summary
Assist the Academic Director of Clinical Education (ADCE) in providing comprehensive planning and management of the clinical education component and be available to assist the Admissions Coordinator as needed in the management of the Admissions process. Position requires excellent office and interpersonal skills and knowledge of Windows 95 and Microsoft Office.
Specific Responsibilities/Essential Functions:
Serve as liaison between the academic institution and the affiliating clinical facilities
field all phone calls between the clinical education office and all clinical facilities
track all onboarding information and keep current records of student requirements and required forms
prepare and generate all electronic mailings and correspondence to clinical sites - for both part-time and full-time clinical education experiences
Collaborate with Shenandoah’s Contract Specialist to track and maintain all new and existing physical therapy clinical contracts
Oversee student onboarding in preparation for upcoming clinical education experiences
Update contacts in EXXAT for clinical sites
Assist DCE/ADCE with preparation of clinical education reports for APTA/CAPTE
Assist the DCE in the coordination and planning of all Clinical Educators' Workshops
Maintain and confirm that all student records are up to date for: AHA CPR certification, liability insurance, health insurance, OSHA training, Bloodborne Pathogen training, and immunization records
Set up and maintain the online clinical education management system (EXXAT)
input all information on clinical sites
Assist students in updating EXXAT profiles and the compliance section
Assist with compliance for Integrated Clinical Experiences (ICEs)
Assist with exam proctoring within the Division of Physical Therapy, as needed
Facilitate annual clinical education awards
Support other staff within the Division of Physical Therapy, as needed
Required Skills
Ability to work positively and effectively with all members of a diverse university community, including students, faculty, staff, and community partners
Excellent communication skills, both oral and written
Strong organizational skills
An ability to multitask, prioritize, and meet deadlines
An understanding of and an appreciation for university policies and procedures
An ability to foster connections and work in collaboration with partners within the Division, School, and University
Motivation, high energy, and creative problem-solving skills
Working knowledge of Google Apps and Microsoft Office applications, including word processing, email, electronic spreadsheets, and databases (preferred)
Required Experience
Required: Minimum years or range: 2 years of experience
Specific Type of Work: office setting
Preferred: Minimum years or range: 2 years of experience
Specific Type of Work: academic, healthcare, or comparable setting
How to Apply:
The complete application will include a cover letter, resume, and contact information for three professional references. Applications will be reviewed immediately and will continue until a qualified candidate is selected.
**Note: A pre-employment background check will be required, and a satisfactory driving record may be required as a condition of hire.
**Authorized to work in the United States is a pre-condition of employment. At this time, Shenandoah University is not in a position to sponsor international visas. **
**
Shenandoah University values individuals and communities' unique and diverse perspectives locally and globally. It seeks to foster mutual understanding in an inviting community where individuals are welcome and respected. The university does not discriminate on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, physical or mental disability, genetic information, veteran’s status, or on any other basis protected under applicable law.
Qualifications:
Ability to work positively and effectively with all members of a diverse university community, including students, faculty, staff, and community partners
Excellent communication skills, both oral and written
Strong organizational skills
An ability to multitask, prioritize, and meet deadlines
An understanding of and an appreciation for university policies and procedures
An ability to foster connections and work in collaboration with partners within the Division, School, and University
Motivation, high energy, and creative problem-solving skills
Working knowledge of Google Apps and Microsoft Office applications, including word processing, email, electronic spreadsheets, and databases (preferred)