Employment and Recruitment Coordinator-60016114
State of South Carolina, Columbia, SC, United States
Employment and Recruitment Coordinator
The Department of Administration is growing, and we are now seeking an Employment and Recruitment Coordinator to join our team. The Employment and Recruitment Coordinator will coordinate a wide variety of HR functions to include recruitment, classification and compensation for various transactions for Admin and our Shared Services agencies. This position will be responsible for the intake of visitors, agency file management, internal file sharing management, supply orders for HR, and meeting and event coordination. If you enjoy working at the center of people and processes and making an impact in the employee lifecycle, then this position could be for you! This role is ideal for an individual who excels at effective communication and organizational support with an understanding of human resources laws, regulations, and best practices. This position is onsite in Columbia, SC.
Responsibilities of the Employment and Recruitment Coordinator
Coordinate online posting process for job vacancies and work closely with hiring managers to ensure positions are accurately classified prior to posting/filling. Assist applicants and internal customers through inquiries in person, on the phone, or via email.
Update and manage HR tracking spreadsheets for employee lifecycle events and recruitment.
Maintain personnel transactions involving new hires, promotions, demotions, reassignments, reclassifications, terminations, and other personnel data in the SC Enterprise Information System (SCEIS) and any other affiliated system.
Process new hires to include federal I-9 verifications, verifying transfers, requesting background checks, processing offer letters and ensuring new hires receive and return time sensitive documents by set deadlines.
Maintain filing and document management for Admin and Shared Services. This includes filing paper files and creating and maintaining a digital filing system. Serves as the HR File/Document Archive Liaison.
Greet in-person visitors and direct telephone call inquiries to the correct HR team member.
Coordinate supply and equipment orders for HR staff. Ensure office supplies are stocked.
A bachelor’s degree and relevant experience; or an approved combination of education and years of relevant experience.
Additional Requirements
Knowledge of principles and practices of human resource functions.
Knowledge of policies and procedures of the program area assigned and agency policies and procedures.
Excellent organizational skills.
Strong written and verbal communication skills.
Computer proficiency and working knowledge and use of Microsoft Office products.
Must be detail oriented and possess critical thinking skills, be able to plan, organize and effectively manage multiple assignments, be able to work in a fast‑paced environment and frequently changing priorities, have the capacity to establish and maintain effective working relationships with internal and external customers, and be able to maintain confidentiality and exercise discretion.
Position requires frequent stooping and/or bending.
Position requires frequent lifting 20 lbs.
Position may be required to report to work during work emergency situations and hazardous weather events.
Experience keying HR actions in South Carolina Enterprise Information Systems (SCEIS) and running reports out of BEX.
Recruitment experience and experience with applicant tracking systems such as NEOGOV.
The Department of Administration is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.
The South Carolina Department of Administration offers an exceptional benefits package for full time (FTE) employees
Health, dental, vision, long‑term disability, and life insurance for employees, spouse, and children. Click here for additional information.
15 days annual (vacation) leave per year
15 days sick leave per year
13 paid holidays
Paid Parental Leave
S.C. Deferred Compensation Program available
Retirement benefit choices
State Retirement Plan (SCRS)
State Optional Retirement Program (State ORP)
*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.
#J-18808-Ljbffr
Responsibilities of the Employment and Recruitment Coordinator
Coordinate online posting process for job vacancies and work closely with hiring managers to ensure positions are accurately classified prior to posting/filling. Assist applicants and internal customers through inquiries in person, on the phone, or via email.
Update and manage HR tracking spreadsheets for employee lifecycle events and recruitment.
Maintain personnel transactions involving new hires, promotions, demotions, reassignments, reclassifications, terminations, and other personnel data in the SC Enterprise Information System (SCEIS) and any other affiliated system.
Process new hires to include federal I-9 verifications, verifying transfers, requesting background checks, processing offer letters and ensuring new hires receive and return time sensitive documents by set deadlines.
Maintain filing and document management for Admin and Shared Services. This includes filing paper files and creating and maintaining a digital filing system. Serves as the HR File/Document Archive Liaison.
Greet in-person visitors and direct telephone call inquiries to the correct HR team member.
Coordinate supply and equipment orders for HR staff. Ensure office supplies are stocked.
A bachelor’s degree and relevant experience; or an approved combination of education and years of relevant experience.
Additional Requirements
Knowledge of principles and practices of human resource functions.
Knowledge of policies and procedures of the program area assigned and agency policies and procedures.
Excellent organizational skills.
Strong written and verbal communication skills.
Computer proficiency and working knowledge and use of Microsoft Office products.
Must be detail oriented and possess critical thinking skills, be able to plan, organize and effectively manage multiple assignments, be able to work in a fast‑paced environment and frequently changing priorities, have the capacity to establish and maintain effective working relationships with internal and external customers, and be able to maintain confidentiality and exercise discretion.
Position requires frequent stooping and/or bending.
Position requires frequent lifting 20 lbs.
Position may be required to report to work during work emergency situations and hazardous weather events.
Experience keying HR actions in South Carolina Enterprise Information Systems (SCEIS) and running reports out of BEX.
Recruitment experience and experience with applicant tracking systems such as NEOGOV.
The Department of Administration is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.
The South Carolina Department of Administration offers an exceptional benefits package for full time (FTE) employees
Health, dental, vision, long‑term disability, and life insurance for employees, spouse, and children. Click here for additional information.
15 days annual (vacation) leave per year
15 days sick leave per year
13 paid holidays
Paid Parental Leave
S.C. Deferred Compensation Program available
Retirement benefit choices
State Retirement Plan (SCRS)
State Optional Retirement Program (State ORP)
*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.
#J-18808-Ljbffr