Executive Associate, DQS - Princeton NJ
VetJobs, Princeton, NJ, United States
Overview
Job Description. ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is On-Site at the location detailed in the job post. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.
Position Summary
The DQS Executive Associate provides administrative and operational support to members of the DQS Leadership Team and their respective organizations. The role requires independent discretion & judgment, strong organizational skills, baseline proficiency in office technology, and the ability to anticipate needs in a fast-paced, highly matrixed environment.
Key Responsibilities
Execute a broad range of administrative and operational responsibilities in a cross-functional environment
Anticipate the needs of leaders and teams, taking initiative to resolve issues proactively and autonomously
End-to-end coordination of functional meetings/events including organizing meeting materials and pre-reads (e.g. compiling PowerPoint slides or excel documents)
Support team and functional communications by drafting messages using copilot/ChatGPT as needed, soliciting and incorporating feedback, and compiling content for DQS newsletter
Maintain and manage departmental SharePoint sites and related documentation
Manage confidential and sensitive information with discretion, professionalism, and confidentiality
Prioritize activities and requests in alignment with departmental objectives and business needs
Coordinate broad support requests (e.g., IT, Facilities) and ensure timely resolution
Support project-based work by monitoring timelines, following up on action items, and organizing materials (e.g. slides, excel documents, etc.)
Identify and implement process improvements to increase efficiency and effectiveness
Process expense reports, purchase orders, and other administrative transactions accurately and on time
Arrange and manage complex domestic and international travel for LT members, ensuring compliance with company Travel & Expense (T&E) policies
Qualifications and Experience
Minimum Education: Bachelors; high school diploma required; college coursework or a completed degree preferred
5+ years administrative or comparable experience; prior Executive Associate Experience preferred
Ability to navigate highly matrixed environment across all organizational levels, functions, and time zones with minimal direction
Advanced proficiency in Microsoft Office and collaboration tools including Outlook, Word, Excel, PowerPoint, and Teams
Familiarity with Copilot and/or ChatGPT for basic tasks; Advanced proficiency a plus
Working knowledge of Concur, Ariba/SAP, SharePoint, eSetup/411, eTime, Workday or equivalents
Strong organizational, time management, verbal, and written communication skills
Proven ability to identify patterns in recurring tasks and implement efficient, scalable solutions
Ability to learn new tools and systems in a continuously evolving environment
Positive, professional demeanor with a high level of productivity and attention to detail
Travel: Minimal domestic travel may be expected
Compensation Overview
Madison - Giralda - NJ - US: $74,630 - $90,434
Princeton - NJ - US: $74,630 - $90,434
Location
City: Princeton
State: New Jersey
Job Code
Pharmaceutical
Affiliate Sponsor
Bristol Myers Sqibb BMS
Salary Range
>$100,000
#J-18808-Ljbffr
Job Description. ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is On-Site at the location detailed in the job post. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.
Position Summary
The DQS Executive Associate provides administrative and operational support to members of the DQS Leadership Team and their respective organizations. The role requires independent discretion & judgment, strong organizational skills, baseline proficiency in office technology, and the ability to anticipate needs in a fast-paced, highly matrixed environment.
Key Responsibilities
Execute a broad range of administrative and operational responsibilities in a cross-functional environment
Anticipate the needs of leaders and teams, taking initiative to resolve issues proactively and autonomously
End-to-end coordination of functional meetings/events including organizing meeting materials and pre-reads (e.g. compiling PowerPoint slides or excel documents)
Support team and functional communications by drafting messages using copilot/ChatGPT as needed, soliciting and incorporating feedback, and compiling content for DQS newsletter
Maintain and manage departmental SharePoint sites and related documentation
Manage confidential and sensitive information with discretion, professionalism, and confidentiality
Prioritize activities and requests in alignment with departmental objectives and business needs
Coordinate broad support requests (e.g., IT, Facilities) and ensure timely resolution
Support project-based work by monitoring timelines, following up on action items, and organizing materials (e.g. slides, excel documents, etc.)
Identify and implement process improvements to increase efficiency and effectiveness
Process expense reports, purchase orders, and other administrative transactions accurately and on time
Arrange and manage complex domestic and international travel for LT members, ensuring compliance with company Travel & Expense (T&E) policies
Qualifications and Experience
Minimum Education: Bachelors; high school diploma required; college coursework or a completed degree preferred
5+ years administrative or comparable experience; prior Executive Associate Experience preferred
Ability to navigate highly matrixed environment across all organizational levels, functions, and time zones with minimal direction
Advanced proficiency in Microsoft Office and collaboration tools including Outlook, Word, Excel, PowerPoint, and Teams
Familiarity with Copilot and/or ChatGPT for basic tasks; Advanced proficiency a plus
Working knowledge of Concur, Ariba/SAP, SharePoint, eSetup/411, eTime, Workday or equivalents
Strong organizational, time management, verbal, and written communication skills
Proven ability to identify patterns in recurring tasks and implement efficient, scalable solutions
Ability to learn new tools and systems in a continuously evolving environment
Positive, professional demeanor with a high level of productivity and attention to detail
Travel: Minimal domestic travel may be expected
Compensation Overview
Madison - Giralda - NJ - US: $74,630 - $90,434
Princeton - NJ - US: $74,630 - $90,434
Location
City: Princeton
State: New Jersey
Job Code
Pharmaceutical
Affiliate Sponsor
Bristol Myers Sqibb BMS
Salary Range
>$100,000
#J-18808-Ljbffr