Event Manager
JLL, San Jose, CA, United States
As an Event Manager, you will have the opportunity to lead a team and bring creativity, organization, and attention to detail to create memorable and successful events. Your ability to manage diverse teams, work within tight deadlines, and deliver exceptional experiences will play a vital role in ensuring customer satisfaction and driving the success of events. Event managers are expected to be on‑site during events.
Key Responsibilities
Collaborate with clients or internal stakeholders to understand event objectives and requirements.
Develop event concepts, themes, and strategies in line with client goals as needed.
Prepare event proposals, budget estimates, and timelines.
Manage the master events calendar and intake requests, confirm event requirements and ensure operations stakeholders fully understand requirements through management of communication channels, briefing and planning meetings.
Maintain event management tools with accurate and timely information and post‑event reporting.
Coordinate with broader Events and Customer Experience Center (CXC) teams on needs, reporting and prioritization.
Exercise sound judgment to ensure that events are delivered to exceed client expectations, while maintaining adherence to guidelines and processes and leveraging meeting industry best practices and experience.
Source suitable event venues according to client requirements.
Negotiate and manage contracts with venues, vendors, and suppliers.
Coordinate with suppliers to ensure timely delivery of services, equipment, and materials.
Have thorough knowledge of the building's facilities, services, and amenities.
Develop detailed event plans, including schedules, floor plans, and run‑of‑show.
Plan and confirm presenters for Executive Briefings, Office Tours and Demos if applicable.
Arrange transportation, accommodation, and catering for event participants, if necessary.
Oversee event set‑up, including decor, seating arrangements, lighting, and audio‑visual requirements. Confirm technical functions of the room are working order each day and after each meeting.
Partner with internal Food and Beverage Catering Manager for all events.
Manage event budgets, ensuring cost‑effectiveness and adherence to financial guidelines.
Track event expenses and provide regular financial reports to stakeholders.
Identify opportunities for revenue generation and cost‑saving measures.
Collaborate with marketing teams to develop event marketing strategies and materials.
Identify opportunities for promotional campaigns, utilizing various channels, such as social media, email marketing, and print advertising.
Coordinate with external partners and sponsors for event promotion.
Oversee event logistics on the day of the event, ensuring smooth operations and timely execution.
Manage event staff, volunteers, and vendors to ensure efficient event delivery.
Troubleshoot any issues or emergencies that may arise during the event.
Conduct post‑event evaluations to assess event success and gather feedback from participants.
Prepare comprehensive event evaluation reports, highlighting key metrics and areas for improvement.
Provide recommendations for future events based on evaluation findings.
Qualifications
Bachelor's degree in Event Management, Hospitality, Marketing, or a related field (preferred).
Proven experience as an event manager or a similar role.
Excellent organizational and time‑management skills.
Strong communication and interpersonal abilities.
Proficient in event management software and CRM tools.
Familiarity with marketing and promotional strategies.
Ability to work well under pressure and manage multiple projects simultaneously.
Flexibility to work evenings, weekends, and travel as needed.
Compensation
Estimated compensation for this position: 110,000.00–159,500.00 USD per year
Benefits
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
Location
On‑site – San Jose, CA
Equal Employment Opportunity
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, you may email HRSCLeaves@jll.com. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. California Residents only: If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement.
Accepting applications on an ongoing basis until candidate identified.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
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Key Responsibilities
Collaborate with clients or internal stakeholders to understand event objectives and requirements.
Develop event concepts, themes, and strategies in line with client goals as needed.
Prepare event proposals, budget estimates, and timelines.
Manage the master events calendar and intake requests, confirm event requirements and ensure operations stakeholders fully understand requirements through management of communication channels, briefing and planning meetings.
Maintain event management tools with accurate and timely information and post‑event reporting.
Coordinate with broader Events and Customer Experience Center (CXC) teams on needs, reporting and prioritization.
Exercise sound judgment to ensure that events are delivered to exceed client expectations, while maintaining adherence to guidelines and processes and leveraging meeting industry best practices and experience.
Source suitable event venues according to client requirements.
Negotiate and manage contracts with venues, vendors, and suppliers.
Coordinate with suppliers to ensure timely delivery of services, equipment, and materials.
Have thorough knowledge of the building's facilities, services, and amenities.
Develop detailed event plans, including schedules, floor plans, and run‑of‑show.
Plan and confirm presenters for Executive Briefings, Office Tours and Demos if applicable.
Arrange transportation, accommodation, and catering for event participants, if necessary.
Oversee event set‑up, including decor, seating arrangements, lighting, and audio‑visual requirements. Confirm technical functions of the room are working order each day and after each meeting.
Partner with internal Food and Beverage Catering Manager for all events.
Manage event budgets, ensuring cost‑effectiveness and adherence to financial guidelines.
Track event expenses and provide regular financial reports to stakeholders.
Identify opportunities for revenue generation and cost‑saving measures.
Collaborate with marketing teams to develop event marketing strategies and materials.
Identify opportunities for promotional campaigns, utilizing various channels, such as social media, email marketing, and print advertising.
Coordinate with external partners and sponsors for event promotion.
Oversee event logistics on the day of the event, ensuring smooth operations and timely execution.
Manage event staff, volunteers, and vendors to ensure efficient event delivery.
Troubleshoot any issues or emergencies that may arise during the event.
Conduct post‑event evaluations to assess event success and gather feedback from participants.
Prepare comprehensive event evaluation reports, highlighting key metrics and areas for improvement.
Provide recommendations for future events based on evaluation findings.
Qualifications
Bachelor's degree in Event Management, Hospitality, Marketing, or a related field (preferred).
Proven experience as an event manager or a similar role.
Excellent organizational and time‑management skills.
Strong communication and interpersonal abilities.
Proficient in event management software and CRM tools.
Familiarity with marketing and promotional strategies.
Ability to work well under pressure and manage multiple projects simultaneously.
Flexibility to work evenings, weekends, and travel as needed.
Compensation
Estimated compensation for this position: 110,000.00–159,500.00 USD per year
Benefits
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
Location
On‑site – San Jose, CA
Equal Employment Opportunity
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, you may email HRSCLeaves@jll.com. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. California Residents only: If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement.
Accepting applications on an ongoing basis until candidate identified.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
#J-18808-Ljbffr